DrexelOne Email is the mail system used within DrexelOne. This
document will cover the basics of DrexelOne Email.
Students, Faculty and Staff must login to their DrexelOne account
through a web browser, such as Internet Explorer or Netscape .
You will be welcomed to the DrexelOne webpage. Click on the Email
icon 
to get in to the DrexelOne Email. You will have to supply your
Email password the very first time you use DrexelOne Email.
The InBox, Drafts, Sent and Deleted (trash) folders should have
been set up. If not, try to redo the steps above. In the example to
the left an external account has been set up.
A brief description is below each option. A full explanation of
each is below.
Click on Message Preferences. The window below will appear.
Message Headers: Allows you to set whether the system
will display the entire header of a message or a brief header
with the message.
Click on Ok once you set your Display Settings option.
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Signature
Click on Signature. The window below will appear.
A signature file can be added to any message that you send.
It may contain information such as your title, school or office
address, and email address. You may check the box to add the
signature to all your messages by default.
Click on Ok.
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Address Book Preferences
Click on Address Book Preferences. The window below will
appear.
You may set the number of contacts or email addresses that
will appear on each page. You may also check whether or not
you wish others to be able to search for you in a Global Address
Book.
Click on Ok.
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Retrieve Mail From External Accounts
DrexelOne allows you to retrieve email from accounts other
that your university email account. You must know whether
your external email provider's mail is IMAP or POP compliant.
Find out what the IMAP or POP address is for the server. Some
external email may not work within DrexelOne.
Steps to configure an additional external account
- Click on the Email Icon
- Click on the Options Tab.
- Click on Retrieve Other E-Mail.
- In the Add Other Account Window enter: The Account Name
(Yahoo, RoadRunner etc.) and IMAP or POP
- Click Add
- Enter the External Mail Server (e.g. pop.mail.yahoo.com)
- Enter your Email address at the external mail server (e.g.
Jane_Student@yahoo.com)
- Enter your Userid on the other mail server (e.g. Jane_Student)
- Enter your Password on the other mail server.
- Enter your Password on the other mail server again.
- For POP accounts only, choose to leave email on server.
- Click OK.
- Click on the E-mail tab.
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Composing, Sending, Reading, Replying
to and Deleting a Message
Composing
Click
on the the Compose icon to compose a new message.
The following window will appear.
You can send email to the following recipient types:
To - Primary recipients of a message
CC - Carbon copy for secondary recipients.
Bcc - Blind carbon copy for secondary
recipients not identified to the other recipients.
Primarily, you will be using the To
recipient more so than the others. To compose a message, type
in theemail address of the recipient you with to send
mail to. Type a Subject in the Subject box, and then
type your Message in the Message box. To keep a copy
of mail that you are sending, click in the box beside Save
a copy to the Sent Folder and click on the box beside
Add Signature if you wish to include your signature
file. Click on the box beside Request Read Receipt
if you would like to know if the recipient of your email has
read it.
Sending
Click on the Send button when you are ready
to send your message. You will be told who your message has
been sent to. Click OK.
Reading
Click on the Get Mail icon to update your InBox
with new messages. There will be a From, Subject, Size and
Date/Time as InBox headers. To read a message, click on the
messageyou would like to read. Another window will appear
at the bottom of the InBox folder with your message.
Replying
To reply to a message, click on the Reply icon
to respond to the sender alone or the Reply All icon
to respond to all addresses in the message.
Deleting
You may delete messages from the InBox window or after reading
a message. To delete a message from the InBox window, click
the check box beside the message, and then click the Delete
icon. To delete a message after reading it, simply click the
Delete icon that is at the top or bottom of
the message.
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Creating and Filing Messages in Folders
Folders are used to organize your mail messages into categories.
For example, you may wish to use a different folder for each
one of your courses.
Creating Folders
To create a new folder, click the Add
button of the folders window. Type in a folder
name in the New Folder Name box. Select the Inbox
location for your folder under the New Folder Location
list. Please see the note below.
Filing
You should file messages you want to keep into folders. This
will keep your InBox from being cluttered with old messages.
You may file messages from the InBox list or one that that
you are currently reading.
To file a message that you are currently reading, select the
Move icon. You will be prompted to select a
destination folder. Select the folder, and click Ok.
To file a message from your InBox, click the check box beside
the message, and follow the directions above.
Sending, Viewing, Opening and Saving Attachments
Attachments are files or documents that are sent to a recipient
via email. Follow the instructions below for attaching files.
Sending
- Click on the Compose icon.
- Type in the recipient's email address at the To: prompt.
- Click on the Attach (
) button.
The window below will appear.
Choose a file to attach by clicking the Browse
button. Select the file that you would like to attach. Click
the Attach button. You will notice that the
file will appear in the files list. If you would like to remove
a file, select the file and click the Remove
button. Click the OK button, and then the Send
button.
Viewing and Opening Attachments
Messages with File attachments will appear in your InBox
with a paper clip beside the subject. Click on the message
to read the message.
You will see the name of the file beside the paper clip as
in the diagram to the left. Click on the filename, and the
window below will appear.
You will prompted to Open the file or Save it to disk. Opening
the file will open the file in its native application, such
as Microsoft Word. Saving the file to disk will prompt you
for a disk location.
Note: Files may not open if the appropriate helper
applications are not installed in Netscape or Internet Explorer.
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Address Books and Mailing or Distribution
Lists
An address book is used to store email addresses of individual
recipients, while a mailing or distribution list stores email
addresses of many people. For example, you would use a mailing
or distribution list for a class.
Address Book
Click on the Address Book tab to create a new
address book. The following window will appear.
Adding New Contact
In the Address Book window, click on New Contact
icon to add an individual recipient to your book. You will
be prompted to type in some personal information (First Name,
Last Name and Display Name), and contact information (Email
address, Phone Number, and Notes). You must type information
in the Display Name box and the Email Address box. They are
required fields, while the others are not. Click on Ok
once you get all the information type in. Each New Contact
will be added in the All Contacts Group.
New Group (Mailing or Distribution List)
Recipients must be added by first creating a New Contact
before they can be added to a New Group. Create a new contact
for each individual you would like added to the group. Once
you get all the individuals typed in, click on the New
Group icon. The following window will appear.
Type in a name for the group in the New Group box.
There should be a list of all the individuals that you added
a New Contact for. Select the individual that you would like
added to the group by clicking on their contact name. Click
on the right arrow, and the individualwill be added the New
Group. Once you add all the individuals to the group, click
on OK. To send a message to the group, type
in the Group Name in the To field of the Compose Message window
or by selecting the group from the pull-down menu and clicking
Email group.
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Printing Email
You may print a message by clicking on the Print Message
icon. Your operating system Windows or Macintosh may ask you
to confirm the printer settings.
Exiting Email
Click the Exit button to get out of DrexelOne Email.
