Swift Fund Grant Application Academic Year 2012-2013
WHAT WE WILL FUND
The Swift Fund was established to support senior projects / thesis projects with extraordinary expenses and or grand ambitions. We envision most grants will be $500 or less, although exceptions may be made for extraordinary projects.
- Winter Term Deadline - January 25, 2013
- Spring Term Deadline – May 31, 2013
Any applications received after the deadlines will be deferred unless/until future consideration of project funding is undertaken. Any future consideration of late materials would be undertaken at the sole discretion of the funders, and only if there are any funds still available – so BE ON TIME.
HOW TO TURN IN YOUR APPLICATION
Please turn in all funding applications electronically (as an email attachment), by the deadline stated above. The subject line must read: Application For Swift Fund Grant. Email your application to firstname.lastname@example.org.
- Fund applications should use 12-point font (Times New Roman or similar) and one-inch margins on all sides; pages should be numbered.
- Fund applications should be submitted electronically in MS Word (.doc, .docx or .rtf) or PDF format.
HOW WILL WE FUND
Funding will be provided in two ways: 1) direct purchases by Drexel University on your behalf (this is most easily accomplished when purchases can be charged on a Drexel Visa Purchasing card), and 2) reimbursement upon submission of receipts (this can take 30-60 days to process from the time receipts are submitted).
HOW MUCH SHOULD YOU APPLY FOR?
The answer to this depends on many factors, such as: how many people apply for the funding and how well the application is written. Obviously, the more people that turn in quality applications, the less money that will be available for each individual project.
Our advice is to request as much funding as you need, and let the committee review your request on the basis of the factors listed above.
COMPONENTS OF A SUCCESSFUL APPLICATION
A successful application will consist of a correct presentation of three essential components: EXECUTIVE SUMMARY, NARRATIVE, LETTER OF SUPPORT and ATTACHMENTS. What follows is a description of each.
The EXECUTIVE SUMMARY should include, BRIEFLY and NUMBERED, the following material in this order: (keep to one page)
- Application date
- Student’s full proper name (as on U.S. tax form), or names (if a team project), and contact information (full address, including mailing address if different, telephone, email, and Web address)
- Dollar amount requested of the funders
- Total project budget amount
- A chronological summary of when the money will be needed, when it will be used.
- Brief description of student or team members’ previous accomplishments (attach resume(s) for further details)
The NARRATIVE should include the following key components:
Goals and Objectives (1-2 short paragraphs)
What are the goals and objectives of your project?
Methods (format and length as needed)
Systematically walk us through how you intend to do your project. Include a specific timeline in this section, or refer to an attached specific timeline if more appropriate.
Evaluation (1-2 short paragraphs)
How will you know the project was successful?
Project Budget (format and length as needed)
- Estimate all expenses by obtaining costs estimates as necessary, and specifically explain how the estimate was achieved (including the name of the website or vendor that supplied the number or base number).
- Estimate the dollar amount of donated goods and services you expect to use (remember to include these both under expenses and income).
- Estimate other funding sources, as well as anticipated earned revenue for the project. (The other funding sources could be yourself and/or parents.) When you estimate what income your project might produce, make sure to specify how you arrived at your estimate.
- Check that the budget as a whole makes sense, and that all the numbers throughout the application are consistent. The budget should also be in line with the objectives and methods of the project to be funded.
- Also, include specific details (what specifically will the money you receive be spent on) and numbers (how the money you are applying for will be used). For example, $50 of the money will be spent on marketing material that I intend to buy online at www.marketingmaterial.com, and $50 will be spent renting mics at Bob and Joe’s World of Mics. This information can be in sentence form as above, or in an easy to understand spreadsheet.
- Click here to download a simple budget template, but you can submit your own budget template.
LETTER OF SUPPORT
Include a letter of support from your respective Program Director.
The ATTACHMENTS could include any relevant attachments you think are necessary to anyone considering the funding of your project. Highly recommended attachments are listed below:
- Resumes of all key people involved in the project.
- Specific project timeline
- Letters of agreement from any collaborating agencies/groups or other individuals.
- Letters of support and/or recent reviews or articles
- Any drawings, photographs, multimedia, etc. materials that give a visual representation of your project.