2011-2012 Student Organization Annual Recognition Instructions
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NOTE: The information below is for all Graduate Student Organizations.
For Undergraduate and Joint Student Organization Recognition Instructions, click here.
The Office of Campus Activities (OCA) and Commuter, Graduate and Transfer Student Programs and Services (CGTSPS) oversee the recognition processes for graduate student organizations. The following definitions, deadlines, guidelines, and procedures have been established for the recognition process.
Student organizations are an incredibly vital and important aspect of student life at Drexel University. As such, a “student organization” is defined as, “a group of students whose open membership is centered on a unique mission and purpose that brings value to life at Drexel University and creates an opportunity for learning, student governance and leadership.”In summary, a Drexel University “student organization”:
• Is completely student-run, governed, and organized
• Has opportunities, at both the executive and general member levels, for leadership
growth and development
• Has membership open to all enrolled undergraduate and graduate students, unless
granted an exception
• Possesses a mission, purpose, and goals unique from other recognized student
organizations
• Provides value and enhances student life at Drexel University
• Must not serve solely as a mechanism to advance a University department
• Must not serve solely as a mechanism to advance a student’s academic status or grade
• Must not be started by a faculty or staff member
Additionally, student organization membership and activities must meet the core values of “educate, engage, inspire, and transform” as established by OCA:
• Educate: members learn, develop, and grow through involvement and are enlightened
through event planning or attendance
• Engage: members are connected and committed to organizational goals and objectives
which impact the community at large
• Inspire: members embrace the organizational mission which breeds enthusiasm within the
organization and beyond
• Transform: membership creates change in themselves and others
Lastly, the following tactical elements are required for full recognition status by established deadlines:
The president and treasurer must complete one of the online SOOT presentations:
• University City SOOT for New Leaders
• University City SOOT for Returning Leaders
• Center City groups can schedule a meeting for the Center City SOOT
• The President and Treasurer of the University City organizations must then complete the
online CollegiateLink quiz, which corresponds to the SOOT he or she viewed
• A full-time faculty or staff advisor confirms his/her status via an online CollegiateLink form
• A constitution uploaded in CollegiateLink at time of recognition and upon any changes which
contains a developed mission and inclusivity statement
• Students are identified in leadership positions (minimally the president and treasurer) in
CollegiateLink at time of recognition and again by Friday, April 6, 2012
• A current student organization roster is uploaded in CollegiateLink at time of recognition and
again by Friday, April 6, 2012
• The student organization CollegiateLink contact page is regularly updated including a student
organization logo uploaded at time of recognition
The 2011-2012 recognition period for currently recognized graduate student organizations and prospective new groups will begin Monday, July 25, 2011 and end on Friday, November 4, 2011. Groups that fail to meet these deadlines and requirements will then be eligible for the 2012-2013 recognition period spring/summer 2012.
Students may choose to start a new graduate student organization upon meeting the following parameters:
• The purpose and mission of the potential new group does not currently exist as a recognized
student organization
• The potential new group must be unique from currently recognized student organizations
• Organizers will meet with OCA/CGTSPS staff
• A preliminary constitution will be developed and consideration given to secure a full-time
faculty/staff members to serve as advisor
• The potential new group will meet the minimum standards and requirements as set for the
re-recognition of current student organizations
• New student organizations that possess a similar mission to a previously recognized group
will be placed “on hold” and unable to form until the close of the recognition period – this
ensures that a previously recognized group either remains or is replaced
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Rubric for Recognition:
□ Meets the minimum standards and definition of a Drexel University “student organization”
□ Identify student leadership:
□ President
□ Treasurer
□ Upload constitution that contains:
□ Mission statement
□ Inclusivity statement
□ Also upload a national constitution (for applicable groups)
□ Complete SOOT
□ President
□ Treasurer
□ Upload roster in CollegiateLink
□ Identify leadership in CollegiateLink
□ Updated CollegiateLink student organization page with logo
□ Meet with Campus Engagement staff to discuss goals and action plan for the year
□ Confirmation from full-time faculty or staff advisor
□ Meets core values as established by OCA – members are:
□ Educated
□ Engaged
□ Inspired
□ Transformed
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For more information, contact Jessica Edonick at jlg66@drexel.edu. Center City groups,
contact Phi Nguyen at phing@drexel.edu.
