Any time your student organization wants to bring the services of an outside vendor (i.e. company, performer, caterer, band, etc.) to the University, a contract needs to be completed. There are many reasons why contracts are required:
- To ensure that companies provide what they promise though legal documentation.
- The contract serves as documentation for payment through check requests (it acts as an invoice).
- To require the proper insurance coverage from companies in the event of an accident or negligence on the part of the company being hired. For standard companies, a one (1) million dollar insurance policy is required. For companies that provide inflatable rides, a two (2) million dollar insurance policy is required.
STUDENTS CANNOT SIGN CONTRACTS. IF A STUDENT SIGNS A CONTRACT, HE/SHE BECOMES PERSONALLY LIABLE FOR FULFILLING THE CONTRACT, INCLUDING THE FINANCIAL PARAMETERS.
To start this process, complete the Contract Request Form. Once completed, bring the form to the Office of Campus Activities, Student Organization Resource Center, Lower Level, Creese Student Center, and meet with a staff member to review contracting procedures. All contracts must be completed and submitted at least 4-weeks prior to the date of the event.
How to Complete the Contract Process: Contract Training Video
Contract training provides a brief overview of the contract process. Contracts are necessary any time a student organization brings an external vendor or performer to campus, such as a speaker, musician, band, or caterer. The contract process is complex, but this video will help student leaders understand the requirements and steps to organizing and creating a successful event with external vendors, performers, or companies. Click to view the Contract Training Video.
Non-Paid Speaker E-mail Confirmations
Student organizations who host speakers that are not being paid should still submit the Contract Request Form. This will trigger e-mail communication between Drexel University and the speaker to confirm the engagement.