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SRC>Current
Students>Grades>Change
of Grade
Change
of Grade Guidelines
The
change of grade form may be obtained in person
by FACULTY ONLY from the Office of the University Registrar
or from within an academic department.
It is to be used for any change of grade or submission of a grade(s)
when the official grading period for the term has ended and grades
have been rolled to Academic History.
FOR
GRADE CHANGES LESS THAN 1 YEAR OLD
-
The
Instructor completes all items in the shaded portion of the
grade change form, indicates the reason(s) for the change, signs
and dates the form, and submits the change to the office of
the Department Head offering the course.
-
The
Department Head verifies the appropriateness of the reason(s)
and the identity of the instructor by signing and dating the
form, and then submits the form to the Dean of the College offering
the course.
-
The
Dean's Office determines the following:
-
Is
the student officially enrolled in the course?
-
Does
the Dean/Rep. support the reason for the change?
-
Is
the grade change for a course which was taken less than one
calendar year ago?
If
the answer to ANY item in 3a-c above is No, the Deans Office returns
Grade Change Form to Department Head of the course, and the Department
Head returns rejected change to the Instructor who notifies the
student.
If answers to 3a-c are Yes, the Dean/Rep. signs and dates form,
places the Deans seal where specified and submits form to the Office
of the University Registrar.
For
Grade Changes Over One Year Old
The Instructor must attach written justification to request consideration
for a grade change which exceeds the Statute of Limitations.
Statute of Limitations
"Grades appearing on a student's academic record may not be
changed after one calendar year from the end of the term in which
the grade was received. Exceptions due to extenuating circumstances
require approval of the Academic Dean of the department offering
the course and the University Registrar. Final grades appearing
on a student's academic transcript cannot be changed after the graduation
date. Changes requested to correct administrative errors require
the approval of the University Registrar."
-
If
the Dean's Office DOES NOT SUPPORT the change, the Dean's Office
returns the form to the Department Head who returns the form
to the Instructor and the Instructor notifies the student.
-
If
the Dean's Office SUPPORTS the change, the Dean's Office will
sign, date and affix the Deans seal to the form. The form, with
the justification for the change, must then be submitted to
the Office of the University Registrar for review.
-
If
the grade change is NOT APPROVED by the Office of the University
Registrar, it will be returned to the Dean's Office; the Dean's
Office returns the form to the Department Head; the Department
Head returns the form to the Instructor and the Instructor notifies
the student.
-
If
the grade change is APPROVED the Office of the University Registrar
will process the requested grade change.
These
guidelines were established by the Office of the Provost to ensure
the integrity of the academic record of each student. They were
created in response to comments, concerns and questions raised by
faculty members and college advisors. Feedback is expected from
the users of this form and its related process so that the form,
flowchart and process guidelines can be continuously improved in
order to meet the needs of students and to assist instructors in
submitting a grade change.
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