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Thank You Letters

After your interview, always remember to send a thank you letter to each person who interviewed you. Collect the business cards of each person with whom you met so that you can be sure to spell their name correctly and include their title.

Your letter should be short, polite, and highlight some of your qualifications again for the employer. Try to mention something that you spoke about during the interview. This will help the interviewer remember you and it will make the note more personal.  Send your letter within one day of your interview and type it on paper that has the same heading as your resume.  In this way, you are creating a very polished and professional image of yourself as a potential candidate.

You can think of thank you letter as the cover letter written backwards. The format of a thank you letter should follow the guidelines in the Thank You Note Worksheet. The thank you letter is usually made up of four paragraphs:

  • Paragraph 1 - Thank them for their time and reiterate your interest in the position.
  • Paragraph 2 - A chance to address any unresolved issues:
    • Is there a question that you wish you had answered better?
    • Is there more information on a point that you forgot to bring up?
    • Did the employer request more information on anything?
  • Paragraph 3 -  Reiterate your skills as they match the employer needs. Clarify this based on additional information you learned at the interview.
  • Paragraph 4 - Thank the employer again and let them know how and when you plan to follow up.