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Check Requests

Check Request Form
Check Request Instructions

Check Requests are used to reimburse students for purchases made with credit or debit card or cash over $100.00. Check Requests are also used to pay for merchandise and services where credit card is not accepted and students do not want to pay out-of-pocket.

Check Request Process

  1. Complete the Drexel University Check Request form.
  2. The form must be signed by the President and/or Treasurer.
  3. The completed Check Request Form must be submitted to the SAFAC Advisor in GSDC room 32A along with all necessary documentation:
    1. Original Receipts [receipts should be taped to a sheet of blank paper 1-sided]. Note: If you do not have the original receipt, Accounts Payable will not process a reimbursement.
    2. Invoices [Accounts Payable does not accept statements]
    3. Credit Card Statement [required when submitting reimbusements for online payments, hotel payments, travel payments, etc]
    4. Copies of cashed checks. If a payment was made with a check, a copy of the front and back of the cashed check is required by Accounts Payable. Online bank print-outs are acceptable.
    5. OCA completed signed contract
    6. Hotel folios to get reimbursed lodging
    7. Rental Car contracts to get reimbursed for rental vehicle usage.
  4. The SAFAC Office will complete the check request within 3-4 business days after receipt. The completed request will be sent to Accounts Payable located in 3201 Arch St.
  5. Accounts Payable will cut a check within 7-10 business days after receiving the request. The check will take an additional 5-7 business days to receive in the mail.

Note: If a check is not received within 15-21 business days the SAFAC Advisor should be contacted and informed.

Note: For sports clubs which need to pay referees, requests must be submitted to pay the referee(s) directly. Drexel University cannot reimburse students who pay for referees out-of-pocket due to tax liability issues. Accounts Payable will cut checks the week of matches for pick up so that you may bring a check on behalf of the university to the referee.

Note: Please be sure that when completing a Purchase Form for reimbursement purposes to supply your home address.