Requirements to Spend SAFAC Allocations
Student organizations must be fully recognized to spend SAFAC 17-account allocations, but they must also have submitted the fiscal year 2012 (last year) end-of-year report, which can be found on the CollegiateLink homepage at the top alerts section or once logged-in, by using this link: https://drexel.collegiatelink.net/form/start/3497. The deadline to submit the report is February 28, 2013.
Further, your treasurer must be identified on your group’s CollegiateLink roster page, and he/she must view the Treasurer Training PowerPoint on the SAFAC website (www.drexel.edu/safac) and take the subsequent quiz on CollegiateLink. The quiz can be found on the CollegiateLink homepage at the top alerts section or once logged-in, by using this link: https://drexel.collegiatelink.net/form/start/3788. Failure to complete the end-of year report and treasurer training jeopardizes current funding and the potential to apply for future funding.
Use of this fiscal year’s (FY13) SAFAC 17-account allocations can only be used for what was approved in your organization’s annual allocation application and award letter. Please note that purchases or reimbursements that do not meet the FY13 guidelines and allocation policies will not be funded. A copy of these guidelines can be accessed via the SAFAC CollegiateLink page under “Documents”. SAFAC does not fund the following:
• Potluck events
• Promotional items for members
• End-of-year banquets
• T-shirts (unless mission specific)
• More than one (1) meal per event
• Conferences (see “Conference Funding” section)
VIEW Your Budgets Online
Your organization finances are viewable in WebFinance (an internal University financial tracking system). This system can be accessed through our website by clicking the top menu “Org Budgets Online”. Your username is “so” for student organization followed by your 17-account number (i.e. so170000). Your password, if unknown, will need to be reset by clicking the link on the main page of CollegiateLink if your former treasurer or officers did not pass it along to you. It typically takes 2-3 business days to get your new temporary password. All password inquiries can be sent to Andrea Shaw, Coordinator of Campus Activities.
SAFAC STaffing Updates
Amber Cardamone, the new Assistant Director of Campus Activities, advises the Student Activity Fee Allocation Committee (SAFAC). Her primary responsibilities, beyond advising SAFAC, include oversight of day-to-day financial transactions of student organizations from their Drexel University accounts, meeting with students and student organizations, execution of contracts on behalf of student organizations and Drexel University Student Life, and support for Campus Activities programs and initiatives.
Andrea Shaw has been recently promoted from Administrative Assistant to the Coordinator of Campus Activities. In this role she executes financial transactions on behalf of student organizations, as well as advises The Good Idea Fund, tracks capital purchases, and assists student organization leaders through event planning and financial management.
Tashina Henry, the new Administrative Assistant for Campus Activities,provides front line quality customer service for individuals and student organizations that enter the Student Organization Resource Center (SORC) and provides administrative support for the Office of Campus Activities staff, SAFAC Office, and Office of Campus Engagement colleagues. She is also responsible for management of the daily functions of the SORC, including but not limited to aesthetics, supplies, bulletin boards, and resource rentals.
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Click here to download the treasurer training PowerPoint
|You can access Information and Resources from your cell phone on our SAFAC Mobile Website!|
Top 10 Frequently Asked Questions
- What is SAFAC?
- What is an Annual Allocation?
- How do I apply for an Annual Allocation?
- What is Reserve Funding?
- How do I apply for Reserve Funding?
- Who is eligible to apply for funding?
- How much money will my group get if I apply?
- What is the funding cycle of SAFAC?
- What happens if my student organization goes into debt?
- What other funding sources exist for my organization besides SAFAC?