Academic Regulations & Procedures

Student Folders

A student wishing to review his or her student folder must submit a request to do so and make an appointment with the Student Resource Center by calling (215) 895-1474. Requests are met in accordance with the Family Education Rights and Privacy Act (FERPA) as quoted below:

"The law provides students with the right to inspect and review information contained in their educational records, to challenge the contents of their educational records, to have a hearing if the outcome of the challenge is unsatisfactory, and to submit explanatory statements for inclusion in their files if the decisions of the hearing panels are unacceptable. "

The University Registrar at Drexel University has been designated by the institution to coordinate the inspection and review procedures for student educational records, which include admissions, personal, academic, and financial files, and academic, cooperative education, and placement records. Students wishing to review their educational records must make written request to the University Registrar listing the item or items of interest. Only records covered by the Act will be made available within four to five days of the request. Copies of documents found in a student's educational record/file must be requested from the source responsible for generation of the original document. Fees may be assessed for such copies by the issuing source. Educational records do not include records of instructional, administrative, and educational personnel which are the sole possession of the maker and are not accessible or revealed to any individual except a temporary substitute, records of the law enforcement unit, student health records, employment records or alumni records. Health records, however, may be reviewed by physicians of the students' choosing.

Students may not inspect and review the following as outlined by the Act: financial information submitted by their parents, confidential letters and recommendations associated with admissions, employment or job placement, or honors to which they have waived their rights of inspection and review; or educational records containing information about more than one student, in which case the institution will permit access only to that part of the record which pertains to the inquiring student.