Last modified: 05.31.06
and Promotion Policy (for those appointed before
January 1, 2005)
is a guarantee of employment to faculty members up to retirement
or voluntary resignation, subject to withdrawal for compelling reasons
only. Tenure is granted by Drexel in the belief that by so doing,
the professional development of the faculty is enhanced through
greater freedom in teaching, research, and extramural activities.
is granted to Drexel faculty after an initial probationary period
of employment. The probationary period will not exceed a total
of seven full-time years of employment in the assistant professor,
associate professor, and/or professor rank at Drexel. Full-time
service in any of these three ranks in other institutions of higher
education may be credited toward the Drexel probationary period
(up to a maximum credit of three years), at the election of the
faculty member in accordance with the procedures set forth in
these rules under “Election to Waive Prior Service Credit.” Part-time
service and service in any rank below assistant professor, whether
at Drexel or another institution, will not be credited toward
the probationary period.
Board of Trustees, upon recommendation of the president, may grant
tenure prior to the end of the maximum Drexel probationary period
of employment of tenured faculty members at Drexel will be undertaken
for compelling reasons only. Such reasons include incapacitation
or grave misconduct. Dismissal proceedings for tenured faculty
members will be carried out under the standards approved by the
Association of American Colleges and the American Association
of University Professors at their annual meeting in 1958. These
standards have been set fourth in the AAUP Bulletin (Spring, 1964).
in the fall term of each academic year, the assistant vice president
will prepare a list of faculty members who must be considered for
tenure in the current academic year. The names of those faculty
members will be verified by the deans and returned to the provost.
provost will approve the addition of other faculty members to the
list for tenure review, at the written request of the faculty member
or an appropriate member of the administration. It is understood
that in this case a recommendation as to either tenure or termination
will be made.
for the granting of tenure initiate in the academic department.
The department head, with the advice and guidance of his/her faculty,
prepares a written recommendation with full justification. This
recommendation is reviewed by the academic dean, the provost and
the president. If approved at these levels, the recommendation is
presented to the board of trustees for final approval.
a tenure committee is established by an academic department, formal
procedures must be followed. General orderliness of record is important
regarding dates and attendance of meetings, evidence considered,
votes taken, manner of voting and outcome.
reports early in the process are critically important as being closest
to the evidence and to persons best technically equipped to judge
that evidence. The candidate’s case for tenure, the faculty committee's
report, the student committee's report, (if appropriate and separate),
and the department head’s report should fully report findings and
the evidence considered in arriving at those findings. The department
head should be fully informed regarding the tenure committee findings
prior to making his/her own report.
misconceptions, and disagreements must be confronted at the level
at which they occur. In the case of contradictory findings, it is
the responsibility of the later reviewer to assure the consistency
of the information evaluated in arriving at the recommendation.
decision between tenure and a terminal contract is based on the
estimated probability that the person being considered is or will
become an outstanding faculty member. This judgment is made with
full consideration of his/her teaching, scholarship and service
to Drexel. If the estimated probability is high, tenure should be
recommended; otherwise a terminal contract should be recommended.
tenure rules allow up to three years of credit at the election of
the faculty member toward the seven-year probationary period for
service in the professorial rank at another institution of higher
education. When such credit has been established, the probationary
time at Drexel is reduced by the amount of credit, so that it could
be as short as four years.
appointed initially at a date other than September 1 are special
cases. Their first year of service at Drexel counting toward the
seven year probationary period will be stated in their initial contract.
precise terms and conditions of every appointment must be stated
in writing and be in the possession of both the University and the
individual before the appointment is consummated.
to Waive Prior Service Credit
September 1, 1978 all full-time non-tenured faculty, other than
those on terminal contract or those who have asked for early tenure
review shall have the privilege of electing to waive any or all
prior service credit allowable under these tenure rules. This waiver
shall be in a form acceptable to the president, shall be noted on
the faculty member’s contract, and, once made, shall not be revocable.
The election must be made on or before October 16, 1978 for all
present faculty, and on or before October 16 of the first year of
employment for full-time non-tenured faculty newly hired in subsequent
election could be in the following language:
acknowledge that within the meaning of Drexel's tenure rules I
have years of prior service at the professional rank at other
higher institutions, that I hereby elect to waive______ years
of this service, and, in so doing, recognize that my tenure review
year shall be ___________________, and that this election is not
revocable. I intend to be legally bound hereby.
AND PROMOTION POLICY SUPPLEMENT
APPROVED BY THE FACULTY SENATE AND THE OFFICE OF THE PROVOST
DECEMBER 10, 1996
following supplements are the minimum requirements of the University's
with the beginning of the 1996-97 academic year, the following procedures
will govern the awarding of promotion and tenure. Tenure-track faculty
at Drexel University are hired with the assumption that if they
meet stated departmental, college and university criteria for tenure
during their period of probationary service then they will be awarded
tenure and promoted to the rank of associate professor no later
than the beginning of their seventh year at the university. This
is subject to review by the Council of Deans and by the Faculty
Senate and must be approved by the President. All are in keeping
with the general guidelines of the AAUP regarding promotion and
tenure-track faculty whose assignments began on or after July
1, 1994 are to be hired on annual contracts during their period
of probationary service. Their contracts will be renewed twice
upon recommendation of their department chair, unless their performance
is unsatisfactory in which case they will be notified that their
appointments will end in accordance with standard AAUP guidelines.
the third year of service (less for those faculty who are hired
with one or more years of prior service credit), all tenure-track
faculty undergo a formal mid-term review. This procedure will
be conducted by the Department Chair in consultation with department
tenure committees or their equivalents. Specific procedures may
differ from department to department, but all procedures must
be approved by department chairs, by College Deans, by School
Directors, and by the Provost. These reviews are internal (external
referees are optional) and will take place during the fall quarter
and will be completed no later than March 30 of each academic
year. Individuals reviewed will be given a copy of the final departmental
report and will acknowledge receipt and add comments if desired,
within fifteen (15) days after receiving the report. Copies of
the review will be kept in the departmental office and in the
office of the College Dean. The midterm review file, including
the report of the departmental committee, the department head's
report, the Dean's report, the School' s Director's report, and
the candidate's response, shall be forwarded to the tenure review
University will provide a positive approach in helping new faculty
to achieve tenure. To this end, a formal mentoring procedure
will be used for all new faculty. Upon entering a new department,
faculty will be assigned a senior faculty member who will serve
as an adviser/mentor for the duration of the junior faculty's
probation years. Senior faculty who serve in these mentoring
posts. will receive service credit for this service.
the end of the mid-term review, the faculty member under review
will receive a written statement from her/his Department Chair
indicating one of the following: (a) she/he appears to be making
satisfactory progress toward promotion and tenure and, subject
to University policies regarding tenure-track faculty in their
period of probationary service, her/his contract will be renewed
annually, with formal promotion and tenure considerations occurring
in her/his sixth year; or (b) she/he appears to be progressing
toward promotion and tenure with qualifications in which appropriate
actions must be taken to remedy deficiencies in the individual's
performance (i.e. teaching effectiveness, research productivity).
These remedies include but are not limited to mentoring by senior
faculty, attending teaching effectiveness workshops, or receiving
guidance in preparing research proposals. In such cases, the burden
of responsibility for performance improvement is on the individual,
but the members of the department who approved the continuation
of annual appointments with qualifications must be willing to
assist the tenure-track member improve her/his performance; or
(c) she/he is not making satisfactory progress toward promotion
and tenure. In such cases, the individual will be given a terminal
contract for the fourth year.
the mid-term review is an internal departmental review based on
performance prior to the third year of service only, a faculty
member who is reviewed mid-term and advised she/he is making satisfactory
progress ((3)(a)) or progress with qualifications ((3)(b)) must
understand that she/he must demonstrate substantial additional
progress toward tenure in the period of probationary service following
the mid-term review. In addition, tenure candidates should be
aware that the granting of tenure is dependent upon the candidate
meeting the criteria for tenure, as well as the candidate's successful
completion of the internal and external peer review process in
the sixth year of probationary service. In order to prepare for
this process, all prospective tenure candidates are required to
attend at least one promotion and tenure workshop prior to the
beginning of her/his fifth year of probationary service. These
workshops will be held annually (during the spring quarter) and
will be organized by the Office of the Provost. Candidates can
attend more than one workshop if they choose. Department Chairs,
School Directors, and Deans will attend all workshops. The workshops
will provide guidance on assembling a dossier, discussing the
peer review process, and the responsibilities of candidates and
evaluators during the promotion and tenure cycle.
Department Chairs and School Directors are required to submit
their tenure and promotion procedures and criteria to their College
Dean and the Provost for review and approval. While it is understood
that specific criteria and procedures may differ slightly depending
upon the nature and function of the unit, each must be consistent
with general University guidelines and standards. Departments
and Schools must submit their criteria and policies for review
on or before October 31, 1996 and at any time after that time
when they are altered in any way.
calendar for promotion and tenure will be sent to all faculty,
Department Chairs, College Deans, and School Directors, on or
before June 30 of each year, beginning in June, 1997. The following
calendar is proposed for 1997-98, and it is agreed that a similar
schedule will be used in subsequent years:
Candidates must turn in their promotion and tenure dossiers
to their Department Chairs.
November 29: Department reviews
must be completed and the results communicated in writing to
the candidates (this includes the report of the department personnel
committee or its equivalent and the Department Chair).
The candidate must acknowledge receipt of the department report,
noting any objections in writing. This acknowledgment becomes
part of the official record. The dossier is then sent to the
College Dean within three days after the candidate has acknowledged
College reviews must be completed and the results communicated
in writing to the candidate (this includes the report of the
College committee and the College Dean).
February 7: The candidate must
acknowledge receipt of the College report, noting any objections
in writing. This acknowledgment becomes part of the official
record. The dossier is sent to the Provost within three (3)
days after the candidate has acknowledged receipt.
14 to March 7:
The Provost will meet with all candidates, consult with the
President, and render judgments as to whether tenure and promotion
has been approved before March 11.
Candidates will be sent a copy of the Provost's report (as endorsed
by the President).
Candidates whose tenure has been approved must submit to the
Provost an abbreviated resume of her/his teaching, research
and service record for consideration by the Drexel University
Board of Trustees. The Provost will prepare forms to be completed
by candidates at the time they are recommended for tenure by
On or before May 15: Candidates
will be notified in writing of the actions of the Board of Trustees
with regard to their candidacy.
All dossiers should be regarded as confidential, except, of course,
for those who are involved in the evaluative process and as may
otherwise be required by law.
NOTE 2: Probationary faculty who are
hired with prior-service credit must have that credit approved by
the Dean, the School Director, the Provost, and the President at
the time of their hire. The processes outlined above apply to faculty
with prior-service credit, except that the mid-term review will
occur in a different year, depending upon the number of years of
prior-service credit. In cases where individuals are hired with
three or more years of prior-service credit, there will be no third
NOTE 3: It is assumed that candidates
for promotion to the rank of professor will have served no less
than four years in rank as associate professors. Any exceptions
to this policy must be communicated to and approved by the Provost
on or before June 30 of the calendar year during which an individual
with less than four years in rank is to be considered for promotion
to the rank of professor.
NOTE 4: It is assumed that promotion
to the rank of associate professor will accompany the awarding of
tenure. Any exceptions to this policy must be communicated to and
approved by the Provost on or before November 1 of the year in which
the individual is being considered.
The current appeals procedure for tenure candidates will remain
in force after these new procedures and policies have been adopted.
Any change in the appeals process must be reviewed by the appropriate
University officials before they are implemented.