Requirement and Schedule
All academic programs will be subject to review by the Office
of the Provost every five years.
The Provost will budget funds necessary to conduct periodic program
The Provost will prepare and revise annually a Review Calendar
for the ensuing five year period, and will distribute the calendar
to the Academic Deans of colleges, to the Directors of Schools,
and to the Chair of the Senate Committee on Academic Affairs (SCAA).
Six months prior to any periodic review, the Provost will distribute
a “Notice of Impending Review,” with supporting documents, to
the Academic Deans of colleges, to the Directors of Schools, and
to the Chair of the SCAA regarding academic programs scheduled
for periodic review in the following academic year.
Upon notification by the Office of the Provost of the time for
review, the Department Head or Program Director will write a proposal
for continuation of his or her academic program. The academic
unit’s head or director shall have four weeks in which to complete
the proposal; he or she may convene an academic program review
committee, composed of faculty members and staff based in the
academic unit for purposes of assistance in writing the proposal.
The proposal shall contain all pertinent information to permit
substantive review of the program. Such information must include:
The academic unit’s mission statement;
b. A statement of the means by which the academic unit realizes
c. A statement indicating that the academic unit’s mission is
consistent with and supportive of the University’s mission.
the proposal shall include the following appendices:
A complete listing of all degree and/or certificate programs
offered by the academic unit;
b. A complete listing of all courses (prefix, number, title
and description) offered by the academic unit;*
c. For each degree or certificate program, a complete listing
of required courses;*
d. A complete set of course syllabi, one representative syllabus
(or the corresponding URL) for each course offered by the academic
e. For each degree or certificate program, a complete listing
of the course cycling plan;*
f. A complete listing of all faculty associated with the academic
unit, including name, rank, courses most frequently taught,
and evidence of recent scholarship;*
g. A report on the numbers of students enrolled in the academic
unit, by major and by year;*
h. A listing of student placement for the last five years;
i. A complete listing of all hires, tenure-track and auxiliary,
in the last five years;*
j. A complete account of the faculty’s teaching load for the
last five years;*
information will be provided by the Office of the Provost. The
academic unit head or director will review the information,
and correct and supplement as appropriate.
k. A complete set of financial statements (academic unit budgets)
for the last five years;*
l. A complete record of faculty and staff salaries for the five
proposal and appendices “a” through “j”, shall be evaluated by the
unit's curriculum committee, if such exists, by the academic unit’s
faculty, and by the appropriate dean (or deans, as appropriate).
The SCAA shall receive the written proposal, and appendices “a”
through “j”. The proposal and appendices “a” through “j” will
be kept filed in the office of the Senate and be open to faculty
review in the Senate office. The SCAA shall compose a succinct
report describing its review of the academic unit and offer one
of three recommendations to the Provost, as follows:
the program should be continued, without changes;
the program should be continued, with changes;
the program should be terminated. In that case, SCAA’s report
will recommend the termination review process called for in
the policy document, ‘Rules and Regulations for Program Initiation,
Review, Change, and Termination’.”
criteria upon which the SCAA’s recommendation is based shall be:
The program’s appropriateness to the University's goals and
The necessity of the program to the University’s goals and priorities;
c. the degree of excellence exhibited by the program during
the period under review;
the fiscal soundness of the program.
SCAA will have four weeks in which to complete its review and submit
its report to the Provost. Its report must provide justification
for the recommendation it makes and, if recommending continuance
with change, an account of the changes it is recommending.
The Provost will render a final statement regarding the program.
If the recommendation is for continuance of the program without
change, the Provost will direct the unit head or director to
proceed as usual with the business of the unit.
If the recommendation is for continuation predicated on changes
being made to the program, the Provost may order a subsequent
review to be carried out in conformance with the “Rules and
Regulations for Program Change,” or he or she may direct the
unit head or director to develop a plan of action for implementing
the changes recommended by the SCAA and/or the Provost.
If the recommendation is for termination, the Provost may order
a subsequent review to be carried out in conformance with the
“Rules and Regulations for Program Termination,” or he or she
may direct the unit head or director to develop a plan of action
for implementing closure as recommended by the SCAA and/or the
all cases, the Provost shall issue a written account of the reasons
for the action taken, and forward the account to the Chair of Faculty