Last
modified: 11.08.05
A request for a Closed Section Override is made by a student
when a course section has reached its maximum capacity
that is, when room, regulatory or pedagogical limits established
by the College or School in conjunction with the Office
of the Registrar have been met and the course section
is closed. Consideration of an override request by the
College/School and the Office of the University Registrar
must balance the needs of the individual student against
the well-being and vitality of the class. The following
provides the criteria by which student requests are evaluated
as well as the step-by-step process for enacting a course
override.
Roles
The Collegiate Advisor/Office of the Dean
(hereafter the Advisor) is responsible for evaluating
the student request in order to determine whether an
override is warranted. Criteria for a Closed Section
Override have been established to guide this decision.
The Instructor is responsible to comply with the maximum
capacities for the course section established by the
Department.
The Department Scheduler is responsible to manage pedagogical,
seating, and/or regulatory maximums established by Departments
in conjunction with the Office of the University Registrar.
The Office of the University Registrar will ensure that
the Criteria for Closed Section Override are being met
and will process the request.
Criteria
for a Closed Section Override
The following Criteria for a Closed Section Override are
to be considered by the Advisor in shaping the decision
to advance an override request to the Office of the University
Registrar.
- The
student meets all of the course prerequisite, co-requisite
and registration restrictions.
- The
student is a graduating senior in his or her last
term and must complete the specified course in order
to graduate or,
- The student is a graduating senior not in his or
her last term of study but needs the specified course
as a prerequisite in order not to delay graduation.
In order to qualify as a graduating senior, the student
must have applied for graduation and have AP status.
- The student is a student-athlete or an ROTC member
and cannot take the open section of the course in
question because that section conflicts with required
university commitments.
- The student cannot attend the open section of the
course because of access issues due to a disability.
The student has such disability documented in the
Office of Disability Services.
- The Advisor has determined that the student requires
the course in question in order to meet term-by-term
requirements; that is, the course in question is required
for the student to stay on track in his or her program
of study.
Procedure
The request for override is evaluated according to the
procedure outlined below. Final approval of an override
assumes all criteria are met and signatures are obtained.
- The Advisor determines whether the student meets
the Criteria. If the student does not meet the Criteria
for Closed Section Override, the Advisor informs the
student that the request is denied and works with
the student to identify an alternate course that will
meet program requirements, particularly if the student
is registered for less than 12 credits for the term.
- If the student meets the Criteria, he or she must
then complete an Add/Drop/Withdraw form,
and
obtain the instructor’s signature for the course.
The instructor’s signature on this form is provided
as an indication that the addition of the student
will not negatively impact his/her ability to achieve
pedagogical goals for the course and that the seating
capacity of the room has not been exceeded.
Once the instructor’s signature is obtained, the student
must return the Add/Drop/Withdraw form to his/her
Advisor. The Advisor will advance a Request for Closed
Section Override on behalf of the student, signifying
that the Advisor has evaluated the appeal on the basis
of the established Criteria.
- The Request for Closed Section Override will be
processed by the Office of the University Registrar
within one business day following confirmation that
the seating and/or regulatory capacity limits are
not exceeded.
- Upon notification from the Office of the University
Registrar, the Advisor will contact the student via
email to notify him or her of the outcome of the override
request and registration status.
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