Academic News and Key Policy Reminders for the Summer Quarter 2013-2014
Academic News for Faculty and Staff - Summer

Welcome to the Summer 2014 Quarter at Drexel!

  • Summer Quarter classes begin on Saturday, June 21 for Saturday Scholars (Part of Term A).
  • Summer Quarter classes begin on Monday, June 23 for all other full-time and part-time students.

Please review the key dates and policy reminders for the upcoming quarter.


Important Announcements

Critical Dates


Policy Reminders

Key Resources & Practices


Important Announcements

Academic Deadline Extensions After Independence Day

In observance of Independence Day on Friday, July 4, 2014, and in order to provide a fair and equitable adjustment period (i.e. first two weeks of the term), a modified academic calendar has been implemented for the 2013-2014 Summer Quarter:

  • The last day to add/drop a non-accelerated course has been moved to Monday, July 7, 2014 (by 5:00 PM with academic advisor assistance, and by 11:00 PM via DrexelOne).
  • The last day to resolve financial holds on student accounts has been moved to Monday, July 7, 2014 by 5:00 PM. As always, being on hold during the adjustment period is not considered an acceptable reason for late course add.

Loan Exit Counseling for Graduating Students

All students who are graduating in 2013-2014 and borrowed federal loans (Perkins, Direct Subsidized, Direct Unsubsidized and Graduate PLUS loans) must complete loan exit counseling online at studentloans.gov.

Loan exit counseling provides students with important information about their repayment responsibilities and the various repayment options the Department of Education offers.

FAFSA Application for Continuing Students

If a student will be continuing his/her studies at Drexel into the 2014-2015 academic year and has not already completed a 2014-2015 Free Application for Federal Student Aid (FAFSA), now is the time to complete one online at fafsa.ed.gov in order for the student to be considered for all available financial aid for the next academic year.

Protecting Individually Identifiable Data

The proper securing of individually identifiable data during transmission, use, storage and destruction is critical.

Access to the sensitive data of students, faculty, professional staff, and research subjects is granted with the acceptance of responsibility to properly secure the data during transmission, use, storage and destruction. Please remember the following:

  1. Be sure to use the minimum data necessary to complete a task. Don't reuse or redistribute a file that contains data that isn't required.
  2. Don't store university data outside of the university's protected data centers. Exceptions may be granted upon request to infosec-requests@drexel.edu.
  3. Set up an approval process before the release of data. This can be as simple as a "second set of eyes" to review a message before sending it.
  4. Limit the number of copies of data that are made and the number of people with access to the data to the smallest number necessary to complete a task. Delete the data when it's no longer needed.
  5. Always double-check e-mail before sending. Be sure any e-mails only have content and/or attachments that you intend to share. Open attachments before sending them to check spreadsheets and presentation materials for "hidden" columns, rows or slides that should not be sent. It is extremely rare for it to be necessary to send personal data via e-mail.

If you have compliance or privacy questions and/or training requests, please call the Privacy Office at 215-255-7818.

Absence from Class Due to Medical Illness

In the event of absence due to a medical illness, students should review the syllabi for their courses with regard to the instructor's policy on absence. In cases of serious illness or medical conditions that impact a student's ability to participate in courses for an extended period, faculty may request that students provide a note from a physician or documentation verifying that the absence is warranted. The note should exclude a specific diagnosis as protected by the Health Insurance Portability and Accountability Act (HIPAA). General guidance regarding requests for such medical documentation can be found in the Health Center Notes policy.

Faculty and students are reminded that the decision to continue with a course needs to be evaluated carefully. Faculty are encouraged to remind students that careful consideration is in their (the student's) best interest, and that the student will be held accountable and is solely responsible for any consequences that may arise from a decision to persist in a given course rather than to withdraw.

For additional information regarding absence from classes due to University-sponsored activities; religious observances; and extended or other absences, please see the Absence from Class policy.


Critical Dates

Academic Calendar 2013 - 2014

The Academic Calendar provides detailed information regarding important academic deadlines, critical SCDC/Co-operative education dates, and University holidays. Please note the following academic deadlines:

Summer Quarter Classes Begin

  • Saturday Scholar courses
    • Part of Term A: Saturday, June 21, 2014
    • Part of Term B: Saturday, August 2, 2014
  • Accelerated Program courses
    • Part of Term A: Monday, June 23, 2014
    • Part of Term B: Monday, July 28, 2014
  • Monday, June 23, 2014 for all other full-time and part-time students

Summer Quarter Classes End

  • Saturday Scholar courses
    • Part of Term A: Saturday, July 26, 2014
    • Part of Term B: Saturday, September 6, 2014
  • Accelerated Program courses
    • Part of Term A: Saturday, July 26, 2014
    • Part of Term B: Saturday, September 6, 2014
  • Saturday, August 30, 2014 for all other full-time and part-time students

Course Add/Drop/Withdrawal

Non-Accelerated Courses
Course Add/Drop

  • Monday, July 7, 2014 by 5:00 PM with academic advisor assistance
  • Monday, July 7, 2014 by 11:00 PM via DrexelOne

Course Withdrawal

  • Friday, August 8, 2014 by 5:00 PM with academic advisor assistance

Students should have an assessment of their performance by the end of Week 5 and before the course withdrawal deadline (end of Week 7). When considering drop and withdrawal, students should be aware of financial aid policies, as well as the impact these actions may have on their progress in program plan of study.

Saturday Scholars
Course Add/Drop

Term A

  • Friday, June 27, 2014 by 5:00 PM with academic advisor assistance

Term B

  • Friday, August 8, 2014 by 5:00 PM with academic advisor assistance

Course Withdrawal

Term A

  • Friday, July 11, 2014 by 5:00 PM with academic advisor assistance

Term B

  • Friday, August 22, 2014 by 5:00 PM with academic advisor assistance

Accelerated Courses
Course Add/Drop

Term A

  • Friday, June 27, 2014 by 5:00 PM with academic advisor assistance
  • Sunday, June 29, 2014 by 11:00 PM via DrexelOne

Term B

  • Friday, August 1, 2014 by 5:00 PM with academic advisor assistance
  • Sunday, August 3, 2014 by 11:00 PM via DrexelOne

Course Withdrawal

Term A

  • Friday, July 11, 2014 by 5:00 PM with academic advisor assistance

Term B

  • Friday, August 15, 2014 by 5:00 PM with academic advisor assistance

Closed Section Overrides

In the event that a course has reached its maximum capacity as established by the Office of the University Registrar and the department offering the course, a student must appeal to be added into the course – that is, appeal to override the established maximum capacity for the course section. Authorization to add a student to a section that has exceeded maximum enrollment capacity must be secured by Thursday, July 3, 2014.

The appeal to be overridden into a course must be advanced to the academic advisor or Dean's Office. The appeal will be reviewed against established criteria for override consideration. If the student meets the criteria, he/she must then complete an Add/Drop/Withdraw form and obtain the instructor's signature for the course.

The instructor's signature on this form is provided as an indication that the addition of the student will not negatively impact his/her ability to achieve learning goals for the course and that the seating capacity of the room has not been exceeded. An instructor's signature is not final approval.

Once the instructor's signature is secured, the student must return the Add/Drop/Withdraw form to his/her academic advisor.

Students on Financial Hold

The placement of a financial hold on a student's record prohibits course registration. Those students whose accounts have been placed on hold are prohibited from sitting in courses for which they are not registered, and/or participating in co-op, until the circumstances contributing to the hold are resolved. Students on hold have until the end of the adjustment period (Monday, July 7, 2014 at 5:00 PM) to resolve the hold placed on their account in order to add courses or participate in co-op by the deadline.

Being on hold during the first two weeks of the term (the adjustment period) is not considered an acceptable reason for late course add.

Students on hold with unpaid balances who would like to discuss financing options should be referred to contact Drexel Central.

Assessment of Student Progress

In order for students to make a reasonable decision regarding course withdrawal, it is important to provide information regarding their performance before the withdrawal deadline. It is critical that every instructor make certain students are provided an assessment of their performance in their course by the end of Week 5 of classes (Friday, July 25, 2014) and no later than the end of Week 6 of classes (Friday, August 1, 2014). Faculty are encouraged to structure courses accordingly, to include assessments such as quizzes, exams, lab work, essays, etc. Graded course material should be returned to students by the end of the sixth week to provide a sufficient basis upon which the student can usefully gauge their standing in the course.

Instructors for accelerated sessions are also asked to abide by this practice by providing information by the end of the second week of the accelerated session, so that all of their students will know where they stand in the course.

Registering for Classes During Co-op

Students who are on co-op this Fall will be given a time ticket to register for courses. The time ticket for students on co-op in the Fall term will be Monday, August 18, 2014 through Sunday, August 31, 2014. It is important for students to understand the guidelines that apply to the policy so that they do not incur additional charges to their bill.

The co-op coordinator will ensure that the requested course does not interfere with the student's co-op assignment. In some cases, the co-op employer may be contacted. For example, a student working during the day should only register for an evening course, whereas a student working evenings would be permitted to register for a day course. Registration is subject to course availability within established enrollment limits. No new course sections will be added.

Undergraduate students enrolled in a co-op education program may register for up to four (4) credits during each term for which they are on a co-op assignment without additional charge. If a course carries more than four (4) credits, the additional credits are billed on a per-credit basis. Students on co-op are permitted to register for a maximum of six (6) credits per co-op term. If a student is interested in registering for over four (4) credits, he/she should contact his/her co-op coordinator.

For more information on the policy and guidelines, students can reference the Classes During Co-op policy and contact their co-op coordinator regarding eligibility guidelines to participate in classes during co-op.

Summer Quarter Examination Period

Summer Quarter Examinations Begin

  • Tuesday, September 2, 2014

Summer Quarter Examinations End

  • Saturday, September 6, 2014

Please note that no final examinations may be given during the last week of class. During finals week, no student is obligated to take more than two finals on any given day. If a student has more than two examinations in one day, he or she may appeal to the Office of the Provost for relief. The Final Examination policy states that students must appeal to the Office of the Provost for consideration at least three (3) business days before the examination date. The student can download the appeal form and submit it to the Office of Academic Advising, Retention & Diversity, Main Building Suite 308. Summer Quarter 2013-2014 student exam schedules will be reviewed to provide relief as follows:

  • Instructors for those courses with the lowest course number will be asked to give a special exam for the Summer Quarter 2013-2014.
Please take a moment to review the Examinations and Grading Options policy.

Due Dates for Final Grade Submissions

  • For classes with enrollment less than 50: grades will be due 48 hours after the final exam.
  • For classes with enrollment of 50 or more: grades will be due 72 hours after the final exam.

All grades are to be submitted by Wednesday, September 10, 2014 at 12:00 PM.


Policy Reminders

Audit Option

The Audit Option provides undergraduate and graduate students the opportunity of attending a course, but carries no credit and no standard letter grade. Participation in the course will be evidenced by the "AUD" grade designation on the transcript. The "AUD" grade designation does not affect a student's GPA. Please review the full Audit Option policy.

Class Cancellation Due to Unexpected Instructor Lateness/Absence

On rare occasions, instructors may be delayed or unable to attend a class due to unforeseen circumstances. In the event that an instructor does not appear in class due to an unexpected delay and has not notified class of his/her expected arrival time, class is cancelled after 15 minutes of the scheduled start of class. Please review the full Class Cancellation policy.

Course Add

During the pre-enrollment period through the end of Week 2 classes for the term, all students, with the exception of first-term freshmen, may add courses that are free from restrictions/permissions by using DrexelOne. Instructor or academic unit approval is conditional on class size limitations. Regardless of when a student adds a course, the student is responsible for meeting all course requirements as mandated by the specific course syllabus.

Course Drop

Please note that "dropping" a course and "withdrawing" from a course are distinct actions and governed by different policies. (See "Course Withdrawal" policy below.)

For all undergraduate students, courses may only be dropped during the "drop period," lasting from the beginning of the enrollment period through the end of Week 2 of the quarter. Dropping a course results in the course being removed from a student's academic record without a "W" appearing on the transcript—specifically, neither the course nor the grade of "W" appears on the transcript. Freshmen and new first-term transfer students must meet with their academic advisors to drop courses during the first quarter. Undergraduate upper-class students may use DrexelOne to drop courses. Approval of the instructor is not required to drop a course (but is required to withdraw from a course).

For "accelerated courses," which normally last five weeks, the drop period is limited to the first week of the course. Thus, for accelerated courses given during Weeks 1 through 5 of the regular term, the drop period is Week 1; for accelerated courses given during Weeks 6 through 10 of the regular term, the drop period is Week 6 (of the regular term).

Course Withdrawal

Withdrawing from courses may impact a student's academic progression and financial aid awards. Before withdrawing from class, students are urged to review the impact of withdrawal on their program plan, particularly if withdrawing from critical pre-requisite courses. Students should also contact Drexel Central and/or their academic advisor to determine the potential consequences of withdrawal on fulfillment of federal financial aid criteria.

Family Education Rights and Privacy Act (FERPA) Policy

The Family Educational Rights and Privacy Act ("FERPA") affords a student certain rights with respect to his/her education records.

Please take a moment to review the FERPA policy.

Grade of Incomplete (INC)

A grade of "INC" (Incomplete) may be reported in place of a letter grade for any course in which the instructor deems that the incomplete work can be completed by the student within an agreed upon time (which must be in accordance with the Grade of Incomplete Guidelines and the statute of limitations governing grade changes). The conditions and terms for the completion of the course are at the discretion of the instructor and are to be mutually agreed upon by the instructor and the student before the end of the term. It is strongly recommended that the student and instructor enter into an Incomplete Grade Contract to clarify expectations, deliverables and timeline. General guidelines for considering an "INC" are:

  • The student has successfully completed a significant amount of the required course work (at least 70% depending on the level and content of the course) and in the estimation of the instructor, has a reasonable likelihood of completing the course material.
  • The student has maintained a passing grade of C or better for his/her completed material.
  • The instructor judges the student to have a legitimate reason to request an Incomplete grade.
  • The student and instructor enter into an Incomplete Grade Contract. The contract should be maintained by the student, the instructor and the department.

The grade of "INC" should be entered for the student at the time grades are submitted for the course. Students are expected to fulfill the requirements of the agreement within one academic year of the incomplete. If the grade is not submitted by the date established with the course instructor in the Incomplete Grade Contract, the "INC" will become a failing grade (F) on the student's academic record. This grade will be reflected in the student's GPA and will be considered as the final grade without the possibility to change. Students are advised that once an incomplete grade is assigned, withdrawal from the course will not be considered.

Graduate Students: Students who are on probation cannot be offered an "INC" grade.

Graduating Seniors

Graduating seniors can begin their application for degree starting the summer before the onset of their senior year through to the application deadlines listed on the Drexel Central Graduation Dates and Deadlines page by completing and submitting the Application for Degree via DrexelOne. Indicating one's senior status by applying for a degree prior to the start of senior year will assist the University in assessing accurate billing for the final year at Drexel. For more information, please visit the Guide for Applying for a Degree.

International Students

Leave of Absence Options for International Students

1. International Vacation Term
In order to maintain active non-immigrant status, all F-1 and J-1 international students must be enrolled full-time (at least 12 credit hours for undergraduates and at least 9 credit hours for graduates) unless they have received authorization to enroll less-than-full-time (LTFT) or have been approved for an International Vacation term. F-1/J-1 international students who have registered full-time for 3 consecutive quarters (or 2 consecutive semesters), or who have begun their degree program in Winter or Spring quarter this year, are eligible for an International Vacation term in the Summer.

Typically, F-1/J-1 international students who wish to take an International Vacation term are asked report to the Office of International Students and Scholars Services (ISSS). All international freshmen who have been enrolled full-time in Fall, Winter, and Spring quarters, or whose degree program began in Winter or Spring quarter of this year, will automatically be enrolled in an International Vacation term in the Summer. For international students that are not freshmen, they should contact ISSS to confirm their eligibility for an International Vacation term.
Please note that F-1/J-1 international students can still enroll LTFT while they are on an International Vacation term in or outside of the United States.

2. Temporary Leave of Absence
International students who are ineligible for an International Vacation term and wish to take a term off must apply for a Temporary Leave of Absence (TLOA) with ISSS. If a student wishes to apply, he/she must exit the U.S. immediately, or within two weeks of applying for a TLOA, and may not re-enter the U.S. until the term is over. Please review the forms and policies relating to International Vacation terms and TLOAs.

Please Note: Students taking leave of absence for more than one term or will be outside the U.S. for more than five (5) months will have their I-20/DS-2019 terminated. The student must apply for a new I-20/DS-2019 before they return to the U.S. to resume their studies. To receive the new I-20/DS-2019, the student will need to obtain a "return support letter" from their academic advisor that sets forth the student's major, returning term, level of education, and estimated graduation date.

International Travel
Currently, all port of entry Customs and Border Patrol (CBP) officers will check each F-1 and J-1 student's SEVIS record to ensure that he/she is in "Active" status prior to admitting the student to the U.S. The implementation of this policy requires that students spend significantly longer time at the port of entry when arriving to the U.S. As always, current international students should make sure to check with the ISSS before leaving the U.S. to ensure that:

  • Their F-1/J-1 student status is "Active"
  • They have an up-to-date travel signature on their I-20/DS-2019 (the travel signature is valid for one year from the last date of the travel signature)
  • Their visa is still valid until reentering the U.S.
  • Their passport is valid for at least 6 months into the future

New International Students: They are required to check in with ISSS by no later than 30 days from their I-20/DS-2019 program start date after they arrive for the Summer term to ensure that their SEVIS record is not terminated. If they do not report to ISSS by 30 days from their I-20/DS-2019 program start date, Monday, June 23, 2014, a hold will be placed on their university records.

Less-Than-Full-Time
In order to maintain lawful F-1 or J-1 non-immigrant status, international students must either be enrolled full-time or receive permission from the ISSS office to enroll Less-Than-Full-Time (LTFT). All LTFT requests must be submitted to ISSS with a proper approval and signature from the student's academic advisor by the add/drop deadline or at the latest before withdrawal deadline of every term.

Withdrawal from the University
If international students withdraw from Drexel, they will have their I-20/DS-2019 terminated and must plan for departure from the U.S. or apply to transfer to another university within two (2) weeks from withdrawal effective date. To avoid delay in transferring out, students must complete the withdrawal process with Drexel Central prior to enrolling in classes at the new institutions.

Readmission to Drexel
If international students plan to return to Drexel, they should be aware that at the time of readmission they will need to apply for a new I-20/DS-2019. To receive the new I-20/DS-2019, they must present certain documents, including a readmission letter from their college/school and proof of financial support. International students who are transferring back to Drexel from another institution in the U.S. must provide the documents mentioned above along with the Transfer-In Form.

If you have any questions about the above mentioned policies, contact ISSS directly at 215-895-2502 or email ISSS@drexel.edu.

Late Add/Drop/Withdraw Form Submission After Week 7

Late Add/Drop/Withdraw appeals will only be considered in the event of exigent circumstances. All such requests made after Week 7 must be coordinated with the student's academic advisor. All form submissions after Week 7 should be sent by the advisor via SharePoint to the Office of Academic Advising, Retention & Diversity, Main Building 308, or in the case of graduate students, to the Office of Graduate Studies, Randell 240.

Exceptional consideration is afforded to military veterans who are called upon for active duty and thus must seek late withdrawal from courses. Military veterans called to active duty should coordinate with their academic advisor as soon as possible. For a list of undergraduate academic advisors, please visit the academic advising directory.

No Grade Reported (NGR)

The system-generated "NGR" is a temporary indicator. "NGR" will be recorded only if a student has never attended the course.

Be advised that the "NGR" is not a grade, but a temporary indicator that requires prompt resolution leading either to the removal of the course from a student's record or the assignment of a grade.

Students have one term to resolve the "NGR" on their record. If a final grade is not reported by the end of the following term, an administrative grade of "F" will be reported and recorded on the student's transcript. This grade will be calculated in the student's GPA as a failure and is considered a permanent grade.

Graduate Students: Any "NGR" entered into the record for a student on probation must be converted into a regular grade by the end of the first week of the quarter that a student is back in school—not at the end of that quarter, as is the case for all other students.

Quarter/Semester Credit Conversion

When converting credits from semester to quarter or vice versa, the following conversion can be used:
1.0 semester credit = 1.5 quarter credits.

Reserved Seating

Reserved Seating capability enables departments to "reserve" a certain number of seats in identified classes for those students who absolutely need to take the class, such as graduating senior majors in a field. By reserving "seats" in courses for special cases, departments can ensure that no one will be closed out of a course that they need or that is required for progression in their academic plan.

Senior Privilege

Senior Privilege affords seniors a one-time opportunity to take an additional final exam to make up a failing grade in a course required for graduation (but does not exempt students from attending class and/or taking final exams). The following criteria apply:

  1. Senior Privilege may be invoked only once during an undergraduate career.
  2. The failing grade must have been incurred during the period in which a student is classified as a senior, and the failing grade must not have been assigned as the result of any academic dishonesty.
  3. The student must have been enrolled in course(s) during the term in which the course was taken (i.e. not on co-op).
  4. The make-up exam used for Senior Privilege must be taken during the second day of exam week in the student's final term.
  5. The grade for the exam must be reported to Drexel Central by the fourth day of the exam period.
  6. The student's permanent record will record the fact that the student took the course two different times; the grade earned in each will appear on the record and both grades will be included in the GPA calculation.

Senior Privilege does not exempt students from attending class and/or taking final exams in courses for which they are enrolled during the last term of their senior year. Students are required to adhere to class attendance requirements for all other courses as specified by university policy.

  1. The student must secure a Senior Privilege application form from the Drexel Central Forms & Applications page and fill in the required information.
  2. The student has his/her appropriate academic advisor verify their eligibility and sign the approval line, after which it must be signed by the Office of the University Registrar (OUR).
  3. The completed form should be taken to the Cashier's Office in Drexel Central, Main Building Suite 106, where the student will pay the required special examination fee. The Cashier's Office must stamp the form to verify payment.
  4. The student schedules an appointment with the instructor to establish the time for the exam.
  5. After the exam is administered, the student will submit the Senior Privilege form to the instructor so that the instructor may record the grade received and sign the form to indicate that the student completed the exam. The instructor shall make certain that the academic unit's seal, or the Dean or Director's signature, appears on the form.
  6. By the fourth day of exam week, the instructor submits the form to OUR for recording of the grade.

Wait-Listing for Courses at Capacity

Colleges will identify courses for which they want to implement wait-listing. When students register into a wait-listed course that has reached capacity, they will be placed on a wait-list and notified by email of their placement on the waitlist. As more students are added to the list, a new section may be created at a time that best accommodates student schedules. Students will be notified that they have been added to the newly created course by email. This capability enables departments and colleges to better anticipate and plan for course schedule needs each term.


Key Resources & Practices

Code of Conduct and Academic Honesty Policy

Undergraduate Students
We encourage students to review and abide by the University policy on Academic Integrity. The Academic Integrity policy is written in support of the University's strong commitment to high academic standards and integrity, and has been endorsed by the Undergraduate Student Government Association (USGA). The Academic Affairs Committee of the USGA has authored a Statement of Honor, which furthers these ideals; the Statement of Honor was approved by the USGA on August 4, 2006.

As members of the Drexel University undergraduate student body, we seek to uphold a learning environment that embraces preeminent standards of education, integrity, and community. We strive to conduct ourselves in a manner that is beyond reproach, adhering to the University's Code of Conduct and Academic Honesty policies. Devoted to the principles of mutual respect, equality, and honor, we assume an obligation to serve one another.

Graduate Students
As a Drexel University graduate student and aware of the University's mission, I commit myself to excellence in research, teaching, and service. In furtherance of that aim and because I understand that my actions affect all members of the Drexel community and my profession, I pledge to conduct myself with the highest integrity, honor, and respect in all my endeavors.

DegreeWorks: Graduation Requirements

DegreeWorks is software for degree auditing and course planning that can assist students in assessing their progress toward degree completion by providing a clear picture of degree requirements and courses completed. All students have access to DegreeWorks.

Students, faculty and professional advising staff access DegreeWorks through DrexelOne. There are graphic advising worksheets within DegreeWorks showing options for all requirements, helping students and their advisors determine academic progress and providing information to help with registration decisions. Students contemplating major changes can run what-if scenarios to see how completed courses apply to other majors. Plans of study can be developed by students and their advisors showing exactly which courses will be taken each term at Drexel.

DegreeWorks provides access to multiple services through hyperlinks: Drexel Central, Term Master Schedule, AskDrexel, DegreeWorks help, catalog pages and lists of Writing Intensive Courses.

Disability Accommodations

Through the Office of Disability Resources (ODR), the University provides reasonable accommodations to qualified individuals with disabilities to ensure equal educational and employment access, including equal access to University courses, programs, facilities, services, and activities. Please see the Office of Equality and Diversity's general policies page to access the Reasonable Accommodation of Individuals with Disabilities policy. ODR also provides resources to students with disabilities to assist them in becoming self-sufficient, independent, and successful members of the University's community and of the workplace communities they will join after graduation.

Students, faculty or staff seeking reasonable accommodations for their disabilities must register with ODR to receive an accommodation. The staff of ODR will work closely with individuals to review medical documentation, assess their needs, and link them to the resources necessary to ensure them the opportunity to participate fully in college life and/or their profession. It is the individual's responsibility to provide their Accommodation Verification Letter (AVL) to the person facilitating their accommodations in advance of when those accommodations are needed, and to inform them of which of their approved accommodations they are requesting to use. For exam accommodations, students must notify their faculty member at least 5 business days (7 calendar days) in advance of the exam in order to be guaranteed their accommodation. Please visit the Office of Disability Resources website for more information.

When providing or facilitating accommodations for students with disabilities, it is important to remember that any student with a disability should be treated exactly the same as all other students, with the only exception being the accommodations specifically stated on the student's Accommodation Verification Letter (AVL). If students request accommodations not listed on their AVL, they must be referred to ODR to have those additional requests reviewed and evaluated. ODR is also available to act as a resource for faculty and professional staff who are working with students or employees with disabilities. The Office of Disability Resources is a department within the Office of Equality & Diversity.

Drexel Central: Your One Stop for
Financial and Registration Services

Drexel Central is the university's one-stop location for students and families to receive answers to all billing, financial aid and registration inquiries.

Students and families who visit Drexel Central will be able to receive assistance in financial and registration services including:

  • Determining the financial consequences of program changes
  • Identifying sources of financial assistance
  • Reviewing financing options
  • Understanding the eBill
  • Obtaining transcripts and enrollment certifications

Drexel Central has four offices across three campuses:

  • University City Campus – Main Building, Room 106
  • Center City Campus – New College Building, Room 1142
  • Queen Lane Campus – Room G-27
  • School of Law – Room 451

Students can visit any of these locations to discuss billing, financial aid or registration information. Students and parents can also call Drexel Central's Call Center hosted by EdFinancial Services at 215-895-1600.

Drexel Central can also be sent an electronic message via ask.drexel.edu. You can find a list of office and call center operating hours at drexel.edu/drexelcentral/about/contact.

The Drexel Central website, drexel.edu/drexelcentral, offers a variety of services to students and parents, including:

  • Step-by-step instructions for making payments, applying for financial aid and registering for classes
  • Video tutorials on financial aid information
  • Billing, financial aid and registration forms

Drexel Central may provide referrals to other offices for students who have questions outside of the scope of Drexel Central operations. Common referrals include Academic Advising, Dragon Card, Dining Plans and University Housing.

Office of Information Resources and Technology

Transition from Wimba to Collaborate – With the close of the Fall 2013 quarter, Wimba Live Classroom was no longer available and users have had to transition to Collaborate Web Conferencing. If you have not already attended training or seen the new system, we recommend you take a look at Blackboard's First-Time Users page as well as IRT's Collaborate page.

Course Open and Close Dates – All faculty have the ability to open their Learn courses early and keep them open late. To do this, under the course Control Panel, go to Customization > Properties and change the Start and/or End Dates as necessary. Be sure to click Submit after the changes have been made.

Trainings and Workshops – IRT offers a number of different trainings and workshops on systems and software like Drexel Learn, Collaborate and Camtasia. To find the latest listing of available offerings, go to the Workshops page at drexel.edu/irt/help/workshops/.

OLC Courses for Faculty – The Online Learning Council (OLC) has created a number of courses that have been made available within Drexel Learn. Some of the courses that are currently available have content relating to: Instructors Teaching Online, Students Taking Online Courses and Accessibility. For more information, you can visit the INSPIRE website at: drexel.edu/inspire/.

Promoting a Diverse and Fair Learning Environment

The mission of the Office of Equality & Diversity (OED) is to promote, support, and sustain a welcoming University environment of equality, fairness and respect that fosters life-long learning through diversity and inclusion. OED is responsible for ensuring equal opportunity and compliance with University policies and federal, state and local laws prohibiting discrimination based upon race, color, religion, gender (sex), marital status, pregnancy, national origin, age, disability, veteran status, sexual orientation, gender identity and expression, genetic information, and any other prohibited characteristic. See Drexel's Equality and Non-Discrimination Policy OED-1.

Title IX of the Education Amendments of 1972 ("Title IX") prohibits discrimination on the basis of sex in any federally funded education program or activity. Sexual harassment, which includes sexual violence, is a form of sex discrimination. Drexel University is committed to providing an environment free from discrimination, including discrimination based upon sex. Please take a moment to review the University's new Sexual Harassment and Misconduct Policy OED-3. The University provides support and resources to students, faculty, and professional staff to address concerns related to sex discrimination and has appointed Michele M. Rovinsky-Mayer, J.D., Associate Vice President, Office of Equality & Diversity, as its Title IX Coordinator. See Drexel's Title IX resource page for resources, including a listing of Deputy Title IX Coordinators.

Students, faculty and professional staff with questions about or complaints concerning discrimination, harassment, and/or retaliation should contact Michele Rovinsky-Mayer, J.D., at 215-895-1405 or mrovinsky@drexel.edu. Please visit the OED website for more information.

Religious Observances

The University is committed to promoting an environment that supports cultural and spiritual diversity. It is essential that students contact their instructors before the conclusion of the add/drop period, end of Week 2, in order to request religious observance consideration for the term.

For more information, please review the Office of the Provost Statement on Religious Observances. For consultation concerns, please contact the Coordinator of Religious and Spiritual Life in the Office of the Dean of Students.

Security and Safety on Campus

The Drexel University Department of Public Safety has developed a number of crime prevention and awareness programs to educate the Drexel community in the various aspects of public safety. Information is provided to students, faculty, and staff to increase awareness of their surroundings, to provide safety and security recommendations, and educate everyone on what to do in emergency situations. We view these informational communications as an integral part of the development and implementation of the University's public safety program.

The University's safety and security initiatives focus on the importance of the community and partnerships. We enjoy excellent professional relationships with many public and private institutions, agencies and groups that play an important role in the Drexel community. One of our most important principles is that safety and security is a shared responsibility. It is imperative that our community members know, understand and practice a realistic approach to creating and maintaining the safest possible environment that is based on awareness, practices, partnerships, experience and common sense.

The Public Safety website contains a great deal of information that will help guide you. Here are some of the links that we think will be of great interest and benefit to you:

When a Student Is in Distress: How You Can Help

If confronted with distressing circumstances, students may turn to you as a faculty/staff member for assistance. Your participation in identifying and referring students who are in distress is extremely important.

A student can be referred to Counseling Center staff at any time for a variety of services and support, but if a student appears to be in danger of imminent harm to him or herself or others, a referral is necessary. Specifically, if a student has expressed a direct threat to harm him or herself, has indicated that s/he intends to harm someone else, or appears to be potentially violent, you must call Drexel Police at 215-895-2222 or 911 for assistance. You can also contact and the Counseling Center, but it is important to address and control a "threat of harm" situation as quickly as possible. A call to DUPD or 911 is the most effective way in which to manage that type of situation.

The Counseling Center offers resources for faculty and professional staff for assisting a student in a time of distress. The website includes information on:

  • How You Can Help
  • Some Signs and Symptoms of a Student in Distress
  • Guidelines for Intervention
  • How to Make a Referral to the Counseling Center
  • Some Warning Signs of Substance Abuse

Please note that a mental health referral or threat of harm action may not necessarily result in a petition for medical leave or student conduct repercussions. The decision to remain in school or pursue care away from the University is entirely up to the student, and conduct charges will be reviewed through the Office of Student Conduct and Community Standards if the complaint received is a violation of the Student Code of Conduct. Any student petition for withdrawal will be subject to the University withdrawal policy as outlined by the Office of the Provost.

Working with Drexel Student-Veterans

Drexel is proud to sponsor the Yellow Ribbon Program and provide educational opportunities for military veterans across all of the University's programs. The Office of Veteran Student Services unifies services and support, and provides mentorship for veterans. These services include the provision of: admissions assistance; financing & certification of benefits; academic resources and support services referrals.

The University is committed to promoting an environment that supports student-veterans at Drexel by assessing their individual needs and linking them to the services necessary to ensure the opportunity to participate fully in college life while meeting their service requirements.

To achieve this, the University takes into account the unique demands of student-veterans' military requirements; for instance, deployment and readmission. In those instances, the University will uphold the "Higher Education Opportunity Act" (posted September 18, 2009) which is posted on the Provost's Academic Policies page.

Student-veterans with questions regarding how to manage their deployment requirements or other service oriented issues should consult with their academic advisor, who will assist them with the development of a plan of action.

In addition, they may contact Dr. Rebecca Weidensaul, Associate Dean of Students, at 215-895-2501 or rebecca@drexel.edu. For more information, visit Office of Veteran Student Services.


This message to Faculty and Staff via Drexel Official Mail was approved by
N. John DiNardo, Ph.D., Senior Vice Provost for Academic Affairs