To: Students on the Quarter System
From: N. John DiNardo, Ph.D., Senior Vice Provost for Academic Affairs
Subject: Academic News and Key Policy Reminders for the Fall Quarter 2012 - 2013
Date: 21 September 2012
Welcome to the Fall Quarter at Drexel!
- Fall Quarter classes begin on Saturday, September 22 for Saturday Scholars
- Fall Quarter classes begin on Monday, September 24 for all other full-time and part-time students
Please review news, key policies, and dates for the upcoming quarter.
IMPORTANT POLICY REMINDERS
KEY POLICIES & PRACTICES
Observing Yom Kippur
Yom Kippur - the most holy Jewish religious observance - begins on Tuesday, September 25, 2012 at sundown and ends at sunset the evening of Wednesday, September 26, 2012. The Religious Observance policy stipulates that students contact their instructors to request religious observance consideration. In the event that students neglect to notify their instructors of their observance of Yom Kippur prior to September 25th, it will still be important that they notify their instructors as to why they were absent from class.
Student consideration of faculty observance is also requested. Faculty who are observant of Yom Kippur may need to cancel class. In such cases the academic departments will be notified of the cancellation and class cancellation notices will be posted.
Drexel University's Convocation is scheduled for Tuesday, October 2, 2012. Convocation celebrates the beginning of the academic year. The Convocation ceremony is scheduled for 11:00 AM in the auditorium of the Main Building at 3141 Chestnut Street followed by a reception to honor Drexel Research and Creative Activities in the Great Court. Dr. Cora B. Marrett, Deputy Director of the National Science Foundation, will be the keynote speaker.
All students, faculty, and staff are strongly urged to attend Convocation. Classes will be cancelled from 10:00 AM to 1:00 PM to allow members of the Drexel community to attend this important function. For more information, please visit the Convocation website.
United States Constitution Day
This year, on September 17, 2012, we celebrated the United States Constitution’s 225th anniversary, signed here in Philadelphia, which marked the birth of our government. The ideals on which America was founded - commitments to the rule of law, limited government and the ideals of liberty, equality and justice - are embodied in the Constitution, which is the oldest written constitution still currently in use.
Students, faculty and professional staff are encouraged to visit Drexel University’s website dedicated to the U.S. Constitution. There you will find the basic laws of the United States in its seven articles and 27 amendments as well as a welcome message from Drexel President John Fry.
A U.S. Constitution smartphone app, created in an effort to modernize the inspiring words of our forefathers, is now available with just the click of a button and viewable across all platforms of mobile devices. This application is a collaborative project between Drexel University’s Office of Government & Community Relations, the Lindy Center for Civic Engagement and Goodwin College’s Office of Learning Technologies.
Please visit Drexel's U.S. Constitution website for more information.
To download the app, please visit the following: Apple Download, Andriod Download, Windows Download.
Drexel Votes - 2012
Please visit the Drexel Votes 2012 website for more information on voting resources, including the Drexel Votes FAQs and more.
Graduating seniors can begin their application for degree starting the summer before the onset of their senior year through to the application deadlines listed on the SRC Graduation Dates and Deadlines Page by completing and submitting the Application for Degree via DrexelOne. Indicating one's senior status by applying for a degree prior to the start of senior year will assist the University in assessing accurate billing for the final year at Drexel. For more information, please visit the online guide for applying for your degree.
Your academic advisor is a highly skilled individual dedicated to helping you navigate your way through Drexel from Orientation through to your graduation. Your advisor is here to help you make informed decisions, connect you to available resources, and help you develop as an individual both personally and professionally. To make the most of your experience at Drexel, your advisor is available to guide you.
Contact information for undergraduate advisors can be found at the Undergraduate Advising Directory. Contact information for graduate advisors can be found at the Graduate Advisor Directory.
Satisfactory Academic Progress (SAP) Policy
In July 1, 2011 Drexel updated its SAP policy in accordance with federal guidelines. The SAP policy mandates that students maintain the following requirements in order to be eligible to receive federal financial aid.
- Undergraduate students must maintain a cumulative GPA of at least 2.00.
- Graduate students must maintain a minimum cumulative GPA of 3.00.
- Students must complete the appropriate percent of all courses attempted since enrollment. See the below table:
|Earned Credits||Registered Completion %|
|Undergraduate: 0 - 89.5 credits||60%|
|Undergraduate: 90 - 129.5 credits||70%|
|Undergraduate: 130+ credits
Students who do not meet these requirements will lose their federal financial aid. For more information on SAP please see the Satisfactory Academic Progress policy.
Withdrawing from courses may impact a student's academic progression and financial aid award. Before withdrawing from class, students are urged to review the impact of withdrawal on their program plan, particularly if withdrawing from critical pre-requisite courses. Students should also contact the SRC/Financial Aid Office to determine the potential consequences of withdrawal on fulfillment of federal financial aid criteria. Information on federal financial aid criteria can be accessed at Drexel’s Satisfactory Academic Progress policy.
International Students and Course Drop
International students are advised to coordinate with the Office of International Students and Scholar Services (ISSS).
According to federal regulations, international students must always maintain full-time status. The University Registrar reports students who fall to part-time status: undergraduate students who fall below 12 credits and graduate students who fall below 9 credits. Therefore, undergraduate international students who fall below 12 credits; and graduate international students who fall below 9 credits due to course drop anytime throughout the entire quarter can incur serious visa implications. Any student who will be less than full-time at any time needs to discuss his/her status with an advisor in the Office of International Students and Scholar Services (ISSS).
DegreeWorks - Degree/Graduation Requirements Audit Software
DegreeWorks is a web-based academic advising system for degree auditing and course planning. DegreeWorks assists students in assessing progress toward degree completion by providing a clear picture of degree requirements and courses completed. Advisors monitor student progress through DegreeWorks with the goal of helping students understand requirements and achieve their academic goals. Graduate and Undergraduate students have access to DegreeWorks.
Students, faculty and professional advising staff access DegreeWorks through DrexelOne. There are graphic advising worksheets within DegreeWorks showing options for all requirements, helping students and advisors determine academic progress and providing information to help with registration decisions. Students contemplating major changes can run what-if scenarios to see how completed courses apply to other majors. DegreeWorks provides access to multiple services through hyperlinks: SRC, Term Master Schedule, AskDrexel, DegreeWorks help, catalog pages and lists of Writing Intensive Courses.
For more information, please visit the Quick Start Guide to DegreeWorks.
Wait-listing for Courses at Capacity
Colleges will identify courses for which they want to implement wait-listing. When students register into a wait-listed course which has reached capacity they will be placed on a wait-list and notified by email of their placement on the wait-list. As more students are added to the list, a new section may be created at a time that best accommodates student schedules. Students will be notified that they have been added to the newly created course by email. This capability will enable departments and colleges to better anticipate and plan for course schedule needs each term.
Reserved Seating capability enables departments to "reserve" a certain number of seats in identified classes for those students who absolutely need to take the class, such as graduating senior majoring in a field. By reserving "seats" in courses for special cases, departments can ensure that no student will be "closed out" of a course that they need or that is required for progression in their academic plan.
Transition to Bb Learn
During the summer of 2012, Drexel transitioned from Bb Vista to Bb Learn. All courses have a presence in the new system. Bb Learn is now the sole learning management system at the university.
As usual, courses will close automatically at the end of each quarter. Students cannot access closed courses. This means you will no longer be able to reference documents, assignments, tests, and other course content after a term is over.
Please note that online courses for online-only programs will have section numbers 900-939 while online courses for on-campus students will be numbered from 940-999.
A catalog of training videos are available on the Online Learning Teams' Learn Tutorials page.
To access Bb Learn, please visit the following: http://learning.drexel.edu or http://learn.drexel.edu/. You can also access your courses in Bb Learn from the DrexelOne portal at http://one.drexel.edu.
If you have any questions regarding this transition, please contact the Online Learning Team at email@example.com or the Blackboard support center for your specific college.
Academic Calendar 2012 - 2013
The Academic Calendar provides detailed information regarding important academic deadlines; critical SCDC/Co-operative education dates; and University holidays in particular. Please note the following academic deadlines:
Fall Quarter Examination Period
Fall Quarter Examinations Begin
- Monday, December 10, 2012
Fall Quarter Examinations End
- Saturday, December 15, 2012
Fall Term Courses
- Friday, October 5, 2012 by 5:00 PM with Academic Advisor assistance
- Sunday, October 7, 2012 by 11:00 PM via DrexelOne
Classes During Co-op
- Effective Fall Quarter 2012-2013 students who are on co-op will be given a time ticket to register for courses. The time ticket for students on co-op for the Winter term will open on Monday, November 26.
- The Co-op Coordinator will ensure that the requested course does not interfere with the student's co-op assignment. In some cases, the co-op employer may be contacted. For example, a student working during the day should only register for an evening course whereas a student working evenings would be permitted to register for a day course. Registration is subject to course availability within established enrollment limits. No new course sections will be added.
- Undergraduate students enrolled in a co-op education program may register for up to four (4) credits during each term for which they are on a co-op assignment without additional charge. If this course carries more than four (4) credits, the additional credits are billed on a per-credit basis. For additional details and limits regarding adding classes during co-op, please see the Classes During Co-op policy.
- Friday, November 2, 2012 by 5:00 PM
Students should have an assessment of their performance by the end of Week 5 and before the course withdrawal deadline. Students should be aware of financial aid policies when considering drop and withdrawal from courses (see Satisfactory Academic Progress policy).
- Friday, September 28, 2012 by 5:00 PM with Academic Advisor assistance
- Sunday, September 30, 2012 by 11:00 PM via DrexelOne
- Friday, November 2, 2012 by 5:00 PM with Academic Advisor assistance
- Sunday, November 4, 2012 by 11:00 PM via DrexelOne
- Friday, October 12, 2012 by 5:00 PM with Academic Advisor assistance
- Friday, November 16, 2012 by 5:00 PM
with Academic Advisor assistance
- Friday, September 28, 2012 by 5:00 PM with Academic Advisor assistance
- Friday, November 9, 2012 by 5:00 PM with Academic Advisor assistance
- Friday, October 12, 2012 by 5:00 PM with Academic Advisor assistance
- Friday, November 23, 2012 by 5:00 PM with Academic Advisor assistance
Closed Section Overrides
In the event that a course has reached its maximum capacity as established by the Office of the University Registrar and the department offering the course, a student must appeal to be added into the course that is, appeal to override the established maximum capacity for the course section. Authorization to add a student to a section that has exceeded maximum enrollment capacity must be secured by Thursday, October 4, 2012.
The appeal to be overridden into a course must be advanced to the collegiate advisor or Dean's Office. The appeal will be reviewed against established criteria for override consideration (click here to review criteria for override consideration). If the student meets the criteria, he or she must then complete an Add/Drop/Withdraw form and obtain the instructor's signature for the course.
The instructor's signature on this form is provided as an indication that the addition of the student will not negatively impact his/her ability to achieve learning goals for the course and that the seating capacity of the room has not been exceeded. An instructor's signature is not final approval.
Once the instructor's signature is secured, the student must return the Add/Drop/Withdraw form to his/her Advisor.
Late Add/Drop/Withdraw Form Submission After Week 6
Late Add/Drop/Withdraw appeals will only be considered in the event of exigent circumstances. All such requests made after Week 6 must be coordinated with the student’s academic advisor. All form submissions after Week 6 should be sent by the advisor to the Office of Academic Advising, Retention and Diversity, Main Building Suite 308 or in the case of graduate students, to the Office of Graduate Studies in Randell Building Suite 240.
Exceptional consideration is afforded to military veterans who are called upon for active duty and thus must seek late withdrawal from courses. Military veterans called to active duty should coordinate with their academic advisor as soon as possible. For a list of undergraduate academic advisors, please visit the Undergraduate Advising Directory. For a list of graduate academic advisors, please visit the Graduate Advisor Directory.
A student who has not registered for a course by the add deadline will not be permitted to attend that course after the end of the second week. Accordingly, students should be encouraged to resolve all "holds" on their record by the established deadline.
"Being on hold" during the adjustment period is not considered an acceptable reason for a late or retroactive add.
Those students whose accounts have been placed on hold are prohibited from sitting in courses for which they are not registered. Students placed on hold cannot add courses or participate in co-op until the circumstances contributing to the hold are resolved. Students on hold have until the end of the adjustment period (Friday, October 5 at 5:00 PM) to resolve the hold placed on their account in order to add courses or participate in co-op by the deadline.
Students on hold with unpaid balances should be directed to visit the Office of the Bursar in the Main Building, Suite 105. Students on hold who would like to discuss financing options should be referred to the Student Resource Center in the Main Building, Suite 222.
Monitoring Academic Progress
In order for a student to make a reasonable decision regarding course withdrawal, it is important that he or she has information regarding their performance before the withdrawal deadline. Every instructor is encouraged to make certain that students are apprised of their performance in courses by the end of the fifth week of classes (Friday, October 26, 2012). Graded quizzes, exams, lab work, essays, etc. should be returned to students by the end of the fifth week and should provide a sufficient basis on which they can usefully gauge their standing in the course.
Instructors for accelerated sessions are also asked to abide by this practice by providing information - such that all of their students have an assessment of their standing in the course - by the end of the second week of the accelerated session.
Progress Towards Degree
Students are encouraged to maintain reasonable academic progress towards degree, in terms of credits earned. Reasonable academic progress is provided by your program plan and, for full time students, summarized in the 2012-2013 Tuition and Fee Guidelines.
Satisfactory Academic Progress (SAP)
As required by the Higher Education Opportunity Act, Drexel implemented an updated Satisfactory Academic Progress (SAP) policy effective July 1, 2011. This progress policy is used to determine eligibility for continued receipt of federal funds. Please see the Satisfactory Academic Progress policy to review the updates to SAP.
Drexel Express for Online Students
A special website, Drexel Express, has been developed for online and blended students who infrequently come to campus. We invite you to familiarize yourself with the extensive services available to you.
IMPORTANT POLICY REMINDERS
Absence from Class
Students are first encouraged to review the class absence policy as established in their course syllabus. The syllabus provides important information to students to guide their decisions about absence from class. For perspective, please review the University's absence policy which includes the protocol for absences due to University-sponsored activities, religious observances, medical illnesses, and extended absences. Please review the full Absence from Class policy.
Please note that the Drexel Health Center will not provide notes to excuse absences for students missing class due to their visit to the Health Center, or to excuse class absences due to most common illnesses. The Health Center will also not provide notes to excuse absences for medical conditions which were not treated at the Health Center. Please be sure to review the Health Notes / Excused Class Absence Policy.
Class Cancellation due to Unexpected Instructor Lateness or Absence
On rare occasions, instructors may be delayed or unable to attend a class due to unforeseen circumstances. In the event that there is an unexpected delay and the class has not been notified of the instructor’s expected arrival time, class is cancelled after 15 minutes of the scheduled start of class. Please review the full Class Cancellation policy.
The Audit Option provides undergraduate and graduate students the opportunity of attending a course, but carries no credit and no standard letter grade. Participation in the course will be evidenced by the "AUD" grade designation on the transcript. The "AUD" grade designation does not affect a student's GPA. Please review the full Audit Option policy.
Classes During Co-op
Effective Fall Quarter 2012-2013 students who are on co-op will be given a time ticket to register for courses. The time ticket for students on co-op in the Winter term will be on Monday, November 26th. It is important to understand the guidelines that apply to the policy so that you do not incur additional charges to your bill.
For more information on the policy and guidelines, please reference the Classes During Co-op policy and contact your co-op coordinator regarding eligibility guidelines to participate in classes during co-op.
Quarter / Semester Credit Conversion
When converting credits from semester to quarter or vice versa the following conversion can be used: 1.0 semester credit = 1.5 quarter credits.
Family Education Rights and Privacy Act (FERPA) Policy
The Family Educational Rights and Privacy Act ("FERPA") affords a student certain rights with respect to his/her education records.
Please take a moment to review the FERPA policy.
In order to comply with state and federal regulations regarding class hours, classes will end on Saturday, December 8, 2012. Final examinations will be administered from Monday, December 10, 2012 to Saturday, December 15, 2012.
- No final examinations may be given during the last week of class
During finals week, no student is obligated to take more than two finals on any given day. Students with more than two examinations in one day may appeal to the Office of the Provost for relief. The Final Examination policy states that students must appeal to the Office of the Provost for consideration at least three (3) business days before the examination date. Students may download the appeal form and submit it to the Office of Academic Advising, Retention and Diversity in 308 Main Building. Fall Quarter 2012-2013 student exam schedules will be reviewed to provide relief as follows:
- Instructors for those courses with the highest course number will be asked to give a special exam for the Fall Quarter 2012-2013
Please take a moment to review the Examinations and Grading Options policy.
Grade of Incomplete (INC)
A grade of "INC" (Incomplete) may be reported in place of a letter grade for any course in which the instructor deems that the incomplete work can be completed by the student within an agreed upon time (which must be in accordance with University policy and the statute of limitations governing grade changes). The conditions and terms for the completion of the course are at the discretion of the instructor and are to be mutually agreed upon by the instructor and the student before the end of the term in which the incomplete is sought. It is strongly recommended that a written agreement be developed between the student and instructor to clarify expectations, deliverables and timeline.
General guidelines for considering an INC are:
- Student has completed at least 80% of course requirements
- Student has a grade average of a “C” or better in the course at the time the incomplete is sought
The grade of "INC" will be entered for the student at the time grades are submitted for the course. Students are expected to fulfill the requirements of the agreement within one academic year of the incomplete. If the outstanding coursework and grade are not submitted within one full academic year, the "INC" will turn into an "F" on the student's record and be reflected in the student’s GPA. The grade of "F" will be considered a permanent grade. Once a student has received an incomplete, withdrawal from the course will not be considered.
Grade Not Reported (NGR)
The system generated grade of NGR is a temporary indicator. A grade of NGR will be recorded only if the student has never attended the course.
Students should be advised that the NGR is not a grade, but a temporary indicator that requires prompt resolution leading either to the removal of the course from the student’s record or the assignment of a grade.
Students have one term to resolve the NGR on their record. If a final grade is not reported by the end of the following term, an administrative grade of “F” will be recorded on the student’s transcript. This grade will be calculated as a failure in the student’s GPA and is considered a permanent grade.
KEY POLICIES & PRACTICES
Code of Conduct and Academic Integrity Policy
We encourage students to review and abide by the University policy on Academic Integrity. The Academic Integrity policy is written in support of the University's strong commitment to high academic standards and integrity and has been endorsed by the Undergraduate Student Government Association (USGA). The Academic Affairs Committee of the USGA has authored a Statement of Honor, which furthers these ideals; the Statement of Honor was approved by the USGA on August 4, 2006.
As members of the Drexel University undergraduate student body, we seek to uphold a learning environment that embraces preeminent standards of education, integrity, and community. We strive to conduct ourselves in a manner that is beyond reproach, adhering to the University's Code of Conduct and Academic Honesty policies. Devoted to the principles of mutual respect, equality, and honor, we assume an obligation to serve one another.
As a Drexel University graduate student and aware of the University's mission, I commit myself to excellence in research, teaching, and service. In furtherance of that aim and because I understand that my actions affect all members of the Drexel community and my profession, I pledge to conduct myself with the highest integrity, honor, and respect in all my endeavors.
Through the Office of Disability Resources ("ODR"), formerly known as the Office of Disability Services ("ODS"), the University provides reasonable accommodations to qualified individuals with disabilities to ensure equal educational and employment access, including equal access to University courses, programs, facilities, services, and activities. Please see the Office of Equality and Diversity's general policies page to access the Reasonable Accommodation of Individuals with Disabilities policy. ODR also provides resources to students with disabilities to assist them in becoming self-sufficient, independent, and successful members of the University's community and of the workplace communities they will join after graduation.
Students, faculty or staff seeking reasonable accommodations for their disabilities must register with ODR to receive an accommodation. The staff of ODR will work closely with students to review medical documentation, assess their individual needs, and link them to the resources necessary to ensure them the opportunity to participate fully in college life. Please visit the Office of Disability Resources website for more information. The Office of Disability Resources is a department within the Office of Equality & Diversity.
The University is committed to promoting an environment that supports cultural and spiritual diversity. It is essential that students contact their instructors before the conclusion of the add/drop period, end of week 2, in order to request religious observance consideration.
For more information, please review the Office of the Provost Statement on Religious Observances. For consultation concerns, please contact the Coordinator of Religious and Spiritual Life in the Office of the Dean of Students.
Drexel is proud to sponsor the Yellow Ribbon Program and provide educational opportunities for military veterans across all of the University’s programs. The Office of Veteran Student Services unifies services and support, and provides mentorship for veterans. These services include the provision of: Admissions Assistance, Financing & Certification of Benefits, Academic Resources and Support Services Referrals.
The University is committed to promoting an environment that supports student-veterans at Drexel by assessing their individual needs and linking them to the services necessary to ensure the opportunity to participate fully in college life while meeting their service requirements.
To achieve this, the University takes into account the unique demands of student-veterans’ military requirements; for instance, deployment and readmission. In those instances, the University will uphold the “Higher Education Opportunity Act” (posted September 18, 2009) which is posted on the Provost’s Academic Policies web page.
Student-veterans with questions regarding how to manage their deployment requirements or other service oriented issues should consult with their School/College Academic Advisor who will assist them with the development of a plan of action.
In addition, veterans may contact Dr. Rebecca Weidensaul, Associate Dean of Students at (215) 895-2501 or firstname.lastname@example.org. For more information visit the Office of Veteran Student Services.
Promoting a Diverse and Fair Learning Environment
The mission of the Office of Equality & Diversity is to promote, support, and sustain a welcoming University environment of equality, fairness and respect that fosters life-long learning through diversity and inclusion. The Office of Equality & Diversity is responsible for ensuring equal opportunity and compliance with University policies and federal, state and local laws prohibiting discrimination based upon race, color, religion, gender (sex), marital status, pregnancy, national origin, age, disability, veteran status, sexual orientation, gender identity and expression, genetic information, and any other prohibited characteristic.
Title IX of the Education Amendments of 1972 (“Title IX”) prohibits discrimination on the basis of sex in any federally funded education program or activity. Sexual harassment, which includes sexual violence, is a form of sex discrimination. Drexel University is committed to providing an environment free from discrimination, including discrimination based upon sex. The University provides supports and resources to students, faculty, and professional staff to address concerns related to sex discrimination and has appointed Michele Rovinsky-Mayer, Associate Vice President, Office of Equality and Diversity, as its Title IX Coordinator. See Drexel’s University’s Title IX Resource Page for resources, including a listing of Deputy Title IX Coordinators.
Students, faculty and professional staff with questions about or complaints concerning discrimination, harassment, and/or retaliation should contact Michele M. Rovinsky-Mayer, J.D., Associate Vice President of Equality and Diversity at 215-895-1405 or email@example.com. Please visit the Equality & Diversity website for more information.
This message to Students via Drexel Official Mail was approved by
N. John DiNardo, Ph.D., Senior Vice Provost for Academic Affairs