Welcome to the Fall Quarter!
Academic News for Faculty/Staff - Fall

To: Faculty/Staff on the Quarter System
From: N. John DiNardo, Ph.D., Senior Vice Provost for Academic Affairs
Subject: Academic News and Key Policy Reminders for the Fall Quarter 2012 - 2013
Date: 21 September 2012

Welcome to the Fall Quarter at Drexel!

  • Fall Quarter classes begin on Saturday, September 22 for Saturday Scholars
  • Fall Quarter classes begin on Monday, September 24 for all other full-time and part-time students

Please review news, key policies, and dates for the upcoming quarter.


IMPORTANT ANNOUNCEMENTS

CRITICAL DATES

IMPORTANT POLICY REMINDERS

KEY POLICIES & PRACTICES


IMPORTANT ANNOUNCEMENTS

Observing Yom Kippur
Yom Kippur - the most holy Jewish religious observance - begins on Tuesday, September 25, 2012 at sundown and ends at sunset the evening of Wednesday, September 26, 2012. The Religious Observance policy stipulates that students contact their instructors to request religious observance consideration. Many students new to the University may not be aware of this need. We request faculty cooperation in the event that notification regarding observance is made after the fact.

Faculty members who themselves are observant of Yom Kippur are requested to cancel their classes, as needed, through their academic department.

Convocation 2012
Drexel University's Convocation is scheduled for Tuesday, October 2, 2012. Convocation celebrates the beginning of the academic year. The Convocation ceremony is scheduled for 11:00 AM in the auditorium of the Main Building at 3141 Chestnut Street followed by a reception to honor Drexel Research and Creative Activities in the Great Court. Dr. Cora B. Marrett, Deputy Director of the National Science Foundation, will be the keynote speaker.

All students, faculty, and staff are strongly urged to attend Convocation. Classes will be cancelled from 10:00 AM to 1:00 PM to allow members of the Drexel community to attend this important function. For more information, please visit the Convocation website.

United States Constitution Day
This year, on September 17, 2012, we celebrated the United States Constitution’s 225th anniversary, signed here in Philadelphia, which marked the birth of our government. The ideals on which America was founded - commitments to the rule of law, limited government and the ideals of liberty, equality and justice - are embodied in the Constitution, which is the oldest written constitution still currently in use.

Students, faculty and professional staff are encouraged to visit Drexel University’s website dedicated to the U.S. Constitution. There you will find the basic laws of the United States in its seven articles and 27 amendments as well as a welcome message from Drexel President John Fry.

A U.S. Constitution smartphone app, created in an effort to modernize the inspiring words of our forefathers, is now available with just the click of a button and viewable across all platforms of mobile devices. This application is a collaborative project between Drexel University’s Office of Government & Community Relations, the Lindy Center for Civic Engagement and Goodwin College’s Office of Learning Technologies.

Please visit Drexel's U.S. Constitution website for more information.

To download the app, please visit the following: Apple Download, Andriod Download, Windows Download.

Drexel Votes - 2012
Please visit the Drexel Votes 2012 website for more information on voting resources, including the Drexel Votes FAQs and more.

Course Withdrawal
Withdrawing from courses may impact a student's academic progression and financial aid award. Before withdrawing from class, please encourage students to review the impact of withdrawal on their program plan, particularly if withdrawing from critical pre-requisite courses. Students should also contact the SRC/Financial Aid Office to determine the potential consequences of withdrawal on fulfillment of federal financial aid criteria. Information on federal financial aid criteria can be accessed at Drexel’s Satisfactory Academic Progress policy.

International Students and Course Drop
According to federal regulations, international students must always maintain full-time status. The University Registrar reports students who fall to part-time status: undergraduate students who fall below 12 credits and graduate students who fall below 9 credits. Therefore, undergraduate international students who fall below 12 credits; and graduate international students who fall below 9 credits due to course drop anytime throughout the entire quarter can incur serious visa implications. Please refer international students who will be less than full-time at any time to the Office of International Students and Scholar Services (ISSS).

DegreeWorks - Degree/Graduation Requirements Audit Software
DegreeWorks is a web-based academic advising system for degree auditing and course planning. DegreeWorks assists students in assessing progress toward degree completion by providing a clear picture of degree requirements and courses completed. Advisors monitor student progress through DegreeWorks with the goal of helping students understand requirements and achieve their academic goals. Graduate and Undergraduate students have access to DegreeWorks.

Students, faculty and professional advising staff access DegreeWorks through DrexelOne. There are graphic advising worksheets within DegreeWorks showing options for all requirements, helping students and advisors determine academic progress and providing information to help with registration decisions. Students contemplating major changes can run what-if scenarios to see how completed courses apply to other majors.

DegreeWorks provides access to multiple services through hyperlinks: SRC, Term Master Schedule, AskDrexel, DegreeWorks help, catalog pages and lists of Writing Intensive Courses.

For more information, please visit the Quick-Start Guide to DegreeWorks.

Reserved Seating
Reserved Seating capability enables departments to "reserve" a certain number of seats in identified classes for those students who absolutely need to take the class, such as graduating senior majoring in a field. By reserving "seats" in courses for special cases, departments can ensure that no one will be "closed out" of a course that they need or that is required for progression in their academic plan.

Wait-listing for Courses at Capacity
Colleges will identify courses for which they want to implement wait-listing. When students register into a wait-listed course which has reached capacity they will be placed on a wait-list and notified by email of their placement on the waitlist. As more students are added to the list, a new section may be created at a time that best accommodates student schedules. Students will be notified that they have indeed been added to the newly created course by email. This capability will enable departments and colleges to better anticipate and plan for course schedule needs each term.

Students on Hold
A student who has not registered for a course by the add deadline will not be permitted to attend that course after the end of the second week. Accordingly, students should be encouraged to resolve all "holds" on their record by the established deadline.

"Being on hold" during the adjustment period is not considered an acceptable reason for a late or retroactive add.

Those students whose accounts have been placed on hold are prohibited from sitting in courses for which they are not registered. Students placed on hold cannot add courses or participate in co-op until the circumstances contributing to the hold are resolved. Students on hold have until the end of the adjustment period (Friday, October 5 at 5:00 PM) to resolve the hold placed on their account in order to add courses or participate in co-op by the deadline.

Students on hold with unpaid balances should be directed to visit the Office of the Bursar in the Main Building, Suite 105. Students on hold who would like to discuss financing options should be referred to the Student Resource Center in the Main Building, Suite 222.

Transition to Bb Learn
During the summer of 2012, Drexel transitioned from Bb Vista to Bb Learn. All courses have a presence in the new system. Bb Learn is now the sole learning management system at the university.

As in Bb Vista, courses will close automatically at the end of each quarter. Students cannot access closed courses; however, as the instructor of your courses, you will continue to have access to your courses for five terms.

As of Summer Quarter 2011-12, all courses are now hosted in the Bb Learn system. The former Bb Vista system will no longer be accessible by the start of 2013. Faculty with course material still in Bb Vista should fill out a migration request form to have that content migrated to the new Bb Learn system.

Alternatively, you may wish to build your course from scratch with new course materials. To request a sandbox course for this purpose, send an email request to olt@drexel.edu. You can have as many sandbox courses as needed. If you have content in Blackboard Classic, please contact your Blackboard Classic administrator for information on how to migrate your content.

Please also see the catalog of training videos for more information. To access Bb Learn, please visit the following: http://learning.drexel.edu or http://learn.drexel.edu/. You can also access your courses in Bb Learn from the DrexelOne portal at http://one.drexel.edu.

If you have any questions regarding this transition, please contact the Online Learning Team at olt@drexel.edu or the Blackboard support center for your specific college.

Online Course Numbering
With the switch from Blackboard & Bb Vista to Blackboard Learn for any course section starting on or after June 23, 2012, the schedule types for online courses have changed.

Previously, the schedule types for online courses were:

  • ONB – Online DeL Blackboard
  • ONL – Online DeL BbVista
  • A – Online BbVista
  • AB – Online Blackboard

Effective immediately (201145 term), there is one schedule type for online sections – “ON”. Going forward, online courses will be identified as follows:

  • Section Numbering
    • All DeL sections (online-only programs) will be numbered starting with 900, 901, etc.
    • All Non-DeL sections (online courses for on-campus students) will be numbered starting with 940, 941, etc.
  • Attribute Codes
    • All DeL sections have an attribute code in SSADETL. The code is two or three characters with the first character being “D” and the second character being the college code “A, B, etc."

Attribute codes can be identified through Hyperion in the following ways:

  • STU-Term Master Schedule
    • The code can be found in R:Sections under the "Attr Code" column
    • A pivot titled P: DeL Attribute has been added.

The Office of the University Registrar began adjusting section numbering since the Summer term and is currently working on AY 12-13 courses. In addition, the Office of the University Registrar is working with departments to ensure the proper restrictions are added to sections, especially non-DeL online sections.


CRITICAL DATES

Academic Calendar 2012 - 2013
The Academic Calendar provides detailed information regarding important academic deadlines; critical SCDC/Co-operative education dates; and University holidays in particular. Please note the following academic deadlines:

Fall Quarter Examination Period

Fall Quarter Examinations Begin

  • Monday, December 10, 2012

Fall Quarter Examinations End

  • Saturday, December 15, 2012

Course Add/Drop/Withdraw

Fall Term Courses

Course Add/Drop

  • Friday, October 5, 2012 by 5:00 PM with Academic Advisor assistance
  • Sunday, October 7, 2012 by 11:00 PM via DrexelOne

Adding Courses During Co-op

  • As of Fall Quarter 2012-2013 students who are on co-op will be given a time ticket to register for courses. The time ticket period for students on co-op will open on Monday November 26.
  • The Co-op Coordinator will ensure that the requested course does not interfere with the student's co-op assignment. In some cases, the co-op employer may be contacted. For example, a student working during the day should only register for an evening course whereas a student working evenings would be permitted to register for a day course. Students' registration is subject to course availability within established enrollment limits. No new course sections will be added.

Course Withdrawal

  • Friday, November 2, 2012 by 5:00 PM

Students should have an assessment of their performance by the end of Week 5 and before the course withdrawal deadline. Students should be aware of financial aid policies when considering drop and withdrawal from courses (see Satisfactory Academic Progress policy).

Accelerated Courses

Course Add/Drop

Term A

  • Friday, September 28, 2012 by 5:00 PM with Academic Advisor assistance
  • Sunday, September 30, 2012 by 11:00 PM via DrexelOne

Term B

  • Friday, November 2, 2012 by 5:00 PM with Academic Advisor assistance
  • Sunday, November 4, 2012 by 11:00 PM via DrexelOne

Course Withdrawal

Term A

  • Friday, October 12, 2012 by 5:00 PM with Academic Advisor assistance

Term B

  • Friday, November 16, 2012 by 5:00 PM with Academic Advisor assistance

Saturday Scholars

Course Add/Drop

Term A

  • Friday, September 28, 2012 by 5:00 PM with Academic Advisor assistance

Term B

  • Friday, November 9, 2012 by 5:00 PM with Academic Advisor assistance

Course Withdrawal

Term A

  • Friday, October 12, 2012 by 5:00 PM with Academic Advisor assistance

Term B

  • Friday, November 23, 2012 by 5:00 PM with Academic Advisor assistance

Midterm Grades / Early Warning System
The Early Warning System (EWS) identifies students who are in danger of underperforming in on-campus and online courses which are critical to their academic progress. Professional academic advisors outreach to students identified through this process to provide just-in-time support and guidance. The success of this initiative is dependent upon the submission of midterm grades by faculty for students earning a grade of C minus ("C-") or below. We are asking that midterm assessments (or at the very least, midterm examination grades) be uploaded into Banner no later than Sunday, October 28, 2012 at 5:00 PM for students earning a C minus ("C-") or below in the following courses.

On-Campus Courses

ANAT 101 BIO 122 BMES 124 CHEM 101 CHEM 103 CHEM 108 CHEM 111 CS 121
CS 164 *ENGL 101 ENGL 102 ENGL 103 INFO 101 INFO 102 INFO 108 INFO 151
MATH 100 MATH 101 MATH 102 MATH 110 MATH 121 MATH 122 MATH 123 MATH 181
MATH 182 MATH 183 MATH 200 MATH 201 MATH 261 NURS 200 PHYS 100 PHYS101
PHYS 102 PHYS 121 SE 101          

Online Courses

ACCT 115 CHEM 111 ECON 201 EDUC101 EDUC 105 EDUC 120 EDUC 121
*ENGL 101 ENGL 102 ENGL 103 MATH 100 MATH 181 MATH 182 MATH 183
NURS 325 NURS 346 PHYS 151 STAT 201      

*Grade information from ENGL 101 will be collected by the English department through an alternative collection protocol to understand freshmen student engagement. Faculty instructing ENGL 101 courses are not required to submit midterm grades for ENGL 101 through the Banner system.

Assessment of Student Progress
In order for students to make a reasonable decision regarding course withdrawal, it is important to provide information regarding their performance before the withdrawal deadline. It is critical that every instructor make certain students are provided an assessment of their performance in their course by the end of the fifth week of classes (Friday, October 26, 2012). Faculty are encouraged to structure courses accordingly, to include assessments such as quizzes, exams, lab work, essays, etc. Graded course material should be returned to students by the end of the fifth week and to provide a sufficient basis upon which the student can usefully gauge their standing in the course.

Instructors for accelerated sessions are also asked to abide by this practice by providing information - such that all of their students will know where they stand in the course - by the end of the second week of the accelerated session.

Late Add/Drop/Withdraw Form Submission After Week 6
Late Add/Drop/Withdraw appeals will only be considered in the event of exigent circumstances. All such requests made after Week 6 must be coordinated with the student's academic advisor. All form submissions after Week 6 should be sent by the advisor to the Office of Academic Advising, Retention and Diversity, Main Building Suite 308 or in the case of graduate students, to the Office of Graduate Studies in Randell Building Suite 240.

Exceptional consideration is afforded to military veterans who are called upon for active duty. Military veterans called to active duty should coordinate with their academic advisor accordingly. For a list of undergraduate academic advisors, please visit the Undergraduate Advising Directory. For a list of graduate academic advisors, please visit the Graduate Advisor Directory.

Due Dates for Final Grades

  • For classes with enrollment less than 50: grades will be due 48 hours after the final exam
  • For classes with enrollment of 50 or more: grades will be due 72 hours after the final exam

All grades are to be submitted by Wednesday, December 19 at 12:00 PM (Please see the Final Examination and Final Grade Submission policy below).


IMPORTANT POLICY REMINDERS

Absence from Class
Students are encouraged to review the class absence policy established in their course syllabus. The syllabus should provide important information to students to guide their decisions about absence from class. For perspective, please review the University's absence policy which includes the protocol for absences due to University-sponsored activities, religious observances, medical illnesses, and extended absences. Please review the full Absence from Class policy.

Please note that the Drexel Health Center does not provide notes to excuse absences for students missing class due to their visit to the Health Center, or to excuse class absences due to most common illnesses. The Health Center will also not provide notes to excuse absences for medical conditions which were not treated at the Health Center. Please be sure to review the Health Notes / Excused Class Absence Policy.

Class Cancellation due to Unexpected Instructor Lateness or Absence
On rare occasions, instructors may be delayed or unable to attend a class due to unforeseen circumstances. In the event that there is an unexpected delay and the class has not been notified of the instructor’s expected arrival time, class is cancelled after 15 minutes of the scheduled start of class. Please review the full Class Cancellation policy.

Audit Option
The Audit Option provides undergraduate and graduate students the opportunity of attending a course, but carries no credit and no standard letter grade. Participation in the course will be evidenced by the "AUD" grade designation on the transcript. The "AUD" grade designation does not affect a student's GPA. Please review the full Audit Option policy.

Quarter / Semester Credit Conversion
When converting credits from semester to quarter or vice versa the following conversion can be used: 1 semester credit = 1.5 quarter credits.

Final Examinations and Final Grade Submission
Unless waived by the Department Head and with the exception of laboratory courses and senior exemption as specified in the Examinations and Grading Options policy, a final examination given during exam week is required in all undergraduate courses. Take-home exams approved in advance by the Department Head may be used and are due at the officially scheduled examination hour.

  • No final examinations may be given during the last week of class

During finals week, no student is obligated to take more than two finals on any given day. Students with more than two examinations in one day may be directed to appeal to the Office of the Provost for relief. The Final Examination policy states that students must appeal to the Office of the Provost for accommodation at least three (3) business days before the examination date. Students are directed to download the appeal form and submit it to the Office of Academic Advising, Retention and Diversity in 308 Main Building. Fall Quarter 2012-2013 student exam schedules will be reviewed to provide relief as follows:

  • Instructors for those courses with the highest course number will be asked to give a special exam for the Fall Quarter 2012-2013

Final Grade Submission

  • For classes with enrollment less than 50: grades will be due 48 hours after the final exam
  • For classes with enrollment of 50 or more: grades will be due 72 hours after the final exam

All grades are to be submitted by Wednesday, December 19, 2012 12:00 PM.

Please take a moment to review the Examinations and Grading Options policy.

Grade of Incomplete (INC)
A grade of "INC" (Incomplete) may be reported in place of a letter grade for any course in which the instructor deems that the incomplete work can be completed by the student within an agreed upon time (which must be in accordance with University policy and the statute of limitations governing grade changes). The conditions and terms for the completion of the course are at the discretion of the instructor and are to be mutually agreed upon by the instructor and the student before the end of the term. It is strongly recommended that a written agreement be developed between the student and instructor to clarify expectations, deliverables and timeline.

General guidelines for considering an INC are:

  • Student has completed at least 80% of course requirements
  • Student has a grade average of a "C" or better in the course at the time the incomplete is sought

The grade of "INC" should be entered for the student at the time grades are submitted for the course. Students are expected to fulfill the requirements of the agreement within one academic year of the incomplete. If the outstanding coursework and grade are not submitted within one full academic year, the "INC" will turn into an "F" on the student's record and be reflected in the student's GPA. The grade of "F" will be considered a permanent grade. Please advise students that once a grade is assigned incomplete, withdrawal from the course will not be considered.

Grade Not Reported (NGR)
An NGR is recorded when an instructor does not report a grade normally. Typically this should only be used if the student has never attended the course.

This is not a grade, but a temporary indicator that requires prompt resolution leading either to the removal of the course from the student's record or the assignment of a grade.

If a final grade is not reported by the end of the following term, an administrative grade of "F" will be reported and recorded on the student's transcript. If the "NGR" notation is left unresolved by the last day of classes of the next term immediately following the term that the original NGR was reported, it will become an "F". This grade will be calculated as a failure in the student's GPA and is considered a permanent grade.


KEY POLICIES & PRACTICES

Code of Conduct and Academic Integrity Policy
Undergraduate Students

We encourage students to review and abide by the University policy on Academic Integrity. The Academic Integrity policy is written in support of the University's strong commitment to high academic standards and integrity and has been endorsed by the Undergraduate Student Government Association (USGA). The Academic Affairs Committee of the USGA has authored a Statement of Honor, which furthers these ideals; the Statement of Honor was approved by the USGA on August 4, 2006.

As members of the Drexel University undergraduate student body, we seek to uphold a learning environment that embraces preeminent standards of education, integrity, and community. We strive to conduct ourselves in a manner that is beyond reproach, adhering to the University's Code of Conduct and Academic Honesty policies. Devoted to the principles of mutual respect, equality, and honor, we assume an obligation to serve one another.

Graduate Students
As a Drexel University graduate student and aware of the University's mission, I commit myself to excellence in research, teaching, and service. In furtherance of that aim and because I understand that my actions affect all members of the Drexel community and my profession, I pledge to conduct myself with the highest integrity, honor, and respect in all my endeavors.

Disability Accommodations
Through the Office of Disability Resources ("ODR"), formerly known as the Office of Disability Services ("ODS"), the University provides reasonable accommodations to qualified individuals with disabilities to ensure equal educational and employment access, including equal access to University courses, programs, facilities, services, and activities. Please see the Office of Equality and Diversity's general policies page to access the Reasonable Accommodation of Individuals with Disabilities policy. ODR also provides resources to students with disabilities to assist them in becoming self-sufficient, independent, and successful members of the University's community and of the workplace communities they will join after graduation.

Students, faculty or staff seeking reasonable accommodations for their disabilities must register with ODR to receive an accommodation. The staff of ODR will work closely with students to review medical documentation, assess their individual needs, and link them to the resources necessary to ensure them the opportunity to participate fully in college life. Please visit the Office of Disability Resources website for more information. The Office of Disability Resources is a department within the Office of Equality & Diversity.

When a Student is in Distress - How You Can Help
The Counseling Center has launched a resource for Faculty and Staff with regard to assisting a student in a time of distress.

The website includes information on:

  • How You Can Help
  • Some Signs and Symptoms of a Student in Distress
  • Guidelines for Intervention
  • How to Make a Referral to the Counseling Center
  • Some Warning Signs of Substance Abuse

If confronted with distressing circumstances, students may turn to you for assistance.

Your participation in identifying and referring students who are in distress is extremely important. For details from the Counseling Center, please visit our Faculty and Staff Resources page.

Religious Observances
The University is committed to promoting an environment that supports cultural and spiritual diversity. It is essential that students contact their instructors before the conclusion of the add/drop period, end of week 2, in order to request religious observance consideration.

For more information, please review the Office of the Provost Statement on Religious Observances. For consultation concerns, please contact the Coordinator of Religious and Spiritual Life in the Office of the Dean of Students.

Working with Drexel Student-Veterans
Drexel is proud to sponsor the Yellow Ribbon Program and provide educational opportunities for military veterans across all of the University’s programs. The Office of Veteran Student Services unifies services and support, and provides mentorship for veterans. These services include the provision of: Admissions Assistance, Financing & Certification of Benefits, Academic Resources and Support Services Referrals.

The University is committed to promoting an environment that supports student-veterans at Drexel by assessing their individual needs and linking them to the services necessary to ensure the opportunity to participate fully in college life while meeting their service requirements.

To achieve this, the University takes into account the unique demands of student-veterans’ military requirements; for instance, deployment and readmission. In those instances, the University will uphold the “Higher Education Opportunity Act” (posted September 18, 2009) which is posted on the Provost’s Academic Policies web page.

Student-veterans with questions regarding how to manage their deployment requirements or other service oriented issues should consult with their School/College Academic Advisor who will assist them with the development of a plan of action.

In addition, veterans may contact Dr. Rebecca Weidensaul, Associate Dean of Students at (215) 895-2501 or rebecca@drexel.edu. For more information visit the Office of Veteran Student Services.

Promoting a Diverse and Fair Learning Environment
The mission of the Office of Equality & Diversity is to promote, support, and sustain a welcoming University environment of equality, fairness and respect that fosters life-long learning through diversity and inclusion. The Office of Equality & Diversity is responsible for ensuring equal opportunity and compliance with University policies and federal, state and local laws prohibiting discrimination based upon race, color, religion, gender (sex), marital status, pregnancy, national origin, age, disability, veteran status, sexual orientation, gender identity and expression, genetic information, and any other prohibited characteristic.

Title IX of the Education Amendments of 1972 (“Title IX”) prohibits discrimination on the basis of sex in any federally funded education program or activity. Sexual harassment, which includes sexual violence, is a form of sex discrimination. Drexel University is committed to providing an environment free from discrimination, including discrimination based upon sex. The University provides supports and resources to students, faculty, and professional staff to address concerns related to sex discrimination and has appointed Michele Rovinsky-Mayer, Associate Vice President, Office of Equality and Diversity, as its Title IX Coordinator. See Drexel’s University’s Title IX Resource Page for resources, including a listing of Deputy Title IX Coordinators.

Students, faculty and professional staff with questions about or complaints concerning discrimination, harassment, and/or retaliation should contact Michele M. Rovinsky-Mayer, J.D., Associate Vice President of Equality and Diversity at 215-895-1405 or mrovinsky@drexel.edu. Please visit the Equality & Diversity website for more information.

This message to Faculty & Staff via Drexel Official Mail was approved by
N. John DiNardo, Ph.D., Senior Vice Provost for Academic Affairs