Change a Purchase Request

In order to process a purchase order requiring changes after the order has been released, the following must be complete on a Request to Purchase form.

1. Purchase order number - crucial information on Change Notice.
2. Department and to whose attention
3. Current date
4. On the first line of the description field, state: "CHANGE NOTICE"
5. Describe the change required, that is, quantity, price, model #, cost center change, etc.
6. Current cost center number for the change especially if the change involves a monetary revision (department account number).
7. Signature of Requestor and/or Department Head.
   
   A change notice cannot be complete without the above information.

NOTE Do Not process change notices directly to the vendor without going through University Procurement. Do Not call the vendor and place add-ons to an existing order without a change notice processed through Purchasing. This will cause an extended delay in the processing of the payment, or a rejection of payment by Accounts Payable. Many vendors have already been put on notice regarding this practice, which will delay or refuse their payment.

Drexel University Request to Purchase (PDF)

Drexel University College of Medicine Request to Purchase (PDF)

Drexel University Nursing and Health Professions Request to Purchase (PDF)

Drexel University School of Public Health Request to Purchase(PDF)