Reconciliation and Due Dates

Cardholders are responsible for reconciling their account every month.

PCard account transactions are readily accessible using the JPMorgan Chase PaymentNet web site (www.paymentnet.com). At the end of each billing cycle, a monthly Account Statement must be printed out by the cardholder, and then submitted for approval to their Budget Administrator, Dean, or Chair (depending upon the cardholder's position).

A copy of the approved Account Statement should then be forwarded to University Procurement by the appropriate due date (see below).

Original documents and associated receipts should be kept by the cardholder’s department.


Payments, Discrepancies, Mistakes, and Credits

The University's Treasurer automatically makes payments every month for all PCard transactions billed within the prior month's cycle. The fund and org numbers provided on your application will be automatically charged for all transactions.

Cardholders are responsible for resolving any issues and discrepancies directly with the vendor and-or JPMorgan Chase Customer Service (800-270-7760). Discrepancies that cannot be resolved must be reported to JPMorgan Chase via PaymentNet.


Due Dates for Fiscal Year 2012

BILLING CYCLE START / END DATES PaymentNet
ONLINE RECONCILATION
DUE DATE (5PM)*
APPROVED ACCOUNT
STATEMENTS DUE TO
PCARD OFFICE (4:30PM)**
July 2011 07-21-11 TO 08-19-11 8/29/2011 9/13/2011
August 2011 08-22-11 TO 09-20-11 9/28/2011 10/14/2011
September 2011 09-21-11 TO 10-20-11 10/27/2011 11/14/2011
October 2011 10-21-11 TO 11-21-11 11/28/2011 12/14/2011
November 2011 11-22-11 TO 12-20-11 12/28/2011 1/12/2012
December 2011 12-21-11 TO 01-20-12 1/30/2012 2/14/2012
January 2012 01-23-12 TO 02-21-12 2/27/2012 3/14/2012
February 2012 02-22-12 TO 03-20-12 3/28/2012 4/12/2012
March 2012 03-21-12 TO 04-20-12 4/27/2012 5/11/2012
April 2012 04-23-12 TO 05-21-12 5/29/2012 6/14/2012
May 2012 05-22-12 TO 06-20-12 6/27/2012 7/12/2012
FISCAL YEAR END 06-21-12 TO 06-29-12 TBD NO STATEMENT DUE -
THIS IS PART OF YOUR JUNE CYCLE
June 2012 06-21-12 TO 07-20-12 7/27/2012 8/13/2012

* Cycles will never end or begin on a weekend or Holiday


*PaymentNet online reconciliation is for all transactions in that billing cycle including disputed items and fraud charges. Please refer to the monthly email from the PCard Office for more information.

**Signed-approved Account Statements can be emailed (pcard@drexel.edu), faxed (215-895-2877), or sent using interoffice mail (3201 Arch Street, Ste 340, Attn: PCard Administrator). Email is preferred.