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Reconciliation and Due Dates

Cardholders are responsible for reconciling their account every month.

PCard account transactions are readily accessible using the JPMorgan Chase PaymentNet website (www.paymentnet.jpmorgan.com). At the end of each billing cycle, a monthly Account Statement must be printed out by the cardholder, and then submitted for approval to their Budget Administrator, Dean, or Chair (depending upon the cardholder's position).

A copy of the approved Account Statement should then be forwarded to University Procurement by the appropriate due date (see below).

Original documents and associated receipts should be kept by the cardholder’s department.


Payments, Discrepancies, Mistakes, and Credits

The University's Treasurer automatically makes payments every month for all PCard transactions billed within the prior month's cycle. The fund and org numbers provided on your application will be automatically charged for all transactions.

Cardholders are responsible for resolving any issues and discrepancies directly with the vendor and-or JPMorgan Chase Customer Service (800-270-7760). Discrepancies that cannot be resolved must be reported to JPMorgan Chase via PaymentNet.


Due Dates for Fiscal Year 2014

BILLING CYCLE START / END DATES PaymentNet
ONLINE RECONCILATION
DUE DATE (5PM)*
TRANSACTION DETAIL DUE TO
PCARD OFFICE BY 4:30PM**
July 2013 07-20-13 TO 08-20-13 8/28/2013 9/13/2013
August 2013 08-21-13 TO 09-20-13 9/27/2013 10/14/2013
September 2013 09-21-13 TO 10-21-13 10/29/2013 11/14/2013
October 2013 10-22-13 TO 11-20-13 11/28/2013 12/13/2013
November 2013 11-21-13 TO 12-20-13 12/27/2013 1/13/2014
December 2013 12-21-13 TO 01-20-14 1/29/2014 2/13/2014
January 2014 01-21-14 TO 02-20-14 2/26/2014 3/13/2014
February 2014 02-21-14 TO 03-20-14 3/28/2014 4/14/2014
March 2014 03-21-14 TO 04-21-14 4/28/2014 5/13/2014
April 2014 04-22-14 TO 05-20-14 5/29/2014 6/13/2014
May 2014 05-21-14 TO 06-20-14 6/27/2014 7/14/2014
FISCAL YEAR END 06-20-14 TO 06-30-14 TBD NO REPORT DUE -
THIS IS PART OF YOUR JUNE CYCLE
June 2014 06-21-14 TO 07-21-14 7/29/2014 8/13/2014

* Typically, cycles will never end or begin on a weekend or Holiday

*PaymentNet online reconciliation is for all transactions in that billing cycle including disputed items and fraud charges. Please refer to the monthly email from the PCard Office for more information.

**Signed-approved Account Statements can be emailed (pcard@drexel.edu), faxed (215-895-2877), or sent using interoffice mail (225 North 32nd Street, Attn: PCard Administrator). Email is preferred.