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Reconciliation and Due Dates

Cardholders are responsible for reconciling their account every month.

PCard account transactions are readily accessible using the JPMorgan Chase PaymentNet website (www.paymentnet.jpmorgan.com). At the end of each billing cycle, a monthly Account Statement must be printed out by the cardholder, and then submitted for approval to their Budget Administrator, Dean, or Chair (depending upon the cardholder's position).

A copy of the approved Account Statement should then be forwarded to Procurement Services by the appropriate due date (see below).

Original documents and associated receipts should be kept by the cardholder’s department.


Payments, Discrepancies, Mistakes, and Credits

The University's Treasurer automatically makes payments every month for all PCard transactions billed within the prior month's cycle. The fund and org numbers provided on your application will be automatically charged for all transactions.

Cardholders are responsible for resolving any issues and discrepancies directly with the vendor and-or JPMorgan Chase Customer Service (800-270-7760). Discrepancies that cannot be resolved must be reported to JPMorgan Chase via PaymentNet.


Due Dates for Fiscal Year 2016

BILLING CYCLE START / END DATES PaymentNet
ONLINE RECONCILATION
DUE DATE (5PM)*
TRANSACTION DETAIL DUE TO
PCARD OFFICE BY 4:30PM**
July 2015 07-21-15 TO 08-20-15 8/27/2015 9/11/2015
August 2015 08-21-15 TO 09-21-15 9/28/2015 10/12/2015
September 2015 09-22-15 TO 10-20-15 10/27/2015 11/10/2015
October 2015 10-21-15 TO 11-20-15 11/25/2015 12/09/2015
November 2015 11-21-15 TO 12-21-15 12/28/2015 1/08/2016
December 2015 12-22-15 TO 01-20-16 1/27/2016 2/10/2016
January 2016 01-21-16 TO 02-19-16 2/26/2016 3/11/2016
February 2016 02-20-16 TO 03-21-16 3/28/2016 4/11/2016
March 2016 03-22-16 TO 04-20-16 4/27/2016 5/11/2016
April 2016 04-21-16 TO 05-20-16 5/27/2016 6/10/2016
May 2016 05-21-16 TO 06-20-16 6/27/2016 7/11/2016

FISCAL YEAR END

2016 pulled by Transaction Date

06-21-16 TO 06-30-16 TBD NO REPORT DUE -
THIS IS PART OF YOUR JUNE CYCLE
June 2016 06-21-16 TO 07-20-16 7/27/2016 8/10/2016

* Typically, cycles will never end or begin on a weekend or Holiday

*PaymentNet online reconciliation is for all transactions in that billing cycle including disputed items and fraud charges. Please refer to the monthly email from the PCard Office for more information.

**Signed-approved Account Statements can be emailed to (pcard@drexel.edu),