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Reconciliation and Due Dates

Cardholders are responsible for reconciling their account every month.

PCard account transactions are readily accessible using the JPMorgan Chase PaymentNet website (www.paymentnet.jpmorgan.com). At the end of each billing cycle, a monthly Account Statement must be printed out by the cardholder, and then submitted for approval to their Budget Administrator, Dean, or Chair (depending upon the cardholder's position).

A copy of the approved Account Statement should then be forwarded to Procurement Services by the appropriate due date (see below).

Original documents and associated receipts should be kept by the cardholder’s department.


Payments, Discrepancies, Mistakes, and Credits

The University's Treasurer automatically makes payments every month for all PCard transactions billed within the prior month's cycle. The fund and org numbers provided on your application will be automatically charged for all transactions.

Cardholders are responsible for resolving any issues and discrepancies directly with the vendor and-or JPMorgan Chase Customer Service (800-270-7760). Discrepancies that cannot be resolved must be reported to JPMorgan Chase via PaymentNet.


Due Dates for Fiscal Year 2015

BILLING CYCLE START / END DATES PaymentNet
ONLINE RECONCILATION
DUE DATE (5PM)*
TRANSACTION DETAIL DUE TO
PCARD OFFICE BY 4:30PM**
July 2014 07-22-14 TO 08-20-14 8/28/2014 9/12/2014
August 2014 08-21-14 TO 09-20-14 9/29/2013 10/14/2014
September 2014 09-21-14 TO 10-20-14 10/30/2014 11/14/2014
October 2014 10-21-14 TO 11-20-14 11/26/2013 12/12/2014
November 2014 11-21-14 TO 12-19-14 12/29/2014 1/13/2015
December 2014 12-21-14 TO 01-20-15 1/29/2015 2/13/2015
January 2015 01-21-15 TO 02-20-15 2/26/2015 3/13/2015
February 2015 02-21-15 TO 03-20-15 3/30/2015 4/14/2015
March 2015 03-21-15 TO 04-20-15 4/29/20155 5/13/2015
April 2015 04-21-15 TO 05-20-15 5/28/2015 6/12/2015
May 2015 05-21-15 TO 06-19-15 6/29/2015 7/14/2015
FISCAL YEAR END 06-20-15 TO 06-30-15 TBD NO REPORT DUE -
THIS IS PART OF YOUR JUNE CYCLE
June 2015 06-20-15 TO 07-20-15 7/30/2015 8/13/2015

* Typically, cycles will never end or begin on a weekend or Holiday

*PaymentNet online reconciliation is for all transactions in that billing cycle including disputed items and fraud charges. Please refer to the monthly email from the PCard Office for more information.

**Signed-approved Account Statements can be emailed (pcard@drexel.edu), faxed (215-895-2877), or sent using interoffice mail (225 North 32nd Street, Attn: PCard Administrator). Email is preferred.