Reconciliation and Due Dates
Cardholders are responsible for reconciling their account every month.
PCard account transactions are readily accessible using the JPMorgan Chase PaymentNet web site (www.paymentnet.com). At the end of each billing cycle, a monthly Account Statement must be printed out by the cardholder, and then submitted for approval to their Budget Administrator, Dean, or Chair (depending upon the cardholder's position).
A copy of the approved Account Statement should then be forwarded to University Procurement by the appropriate due date (see below).
Original documents and associated receipts should be kept by the cardholder’s department.
Payments, Discrepancies, Mistakes, and Credits
The University's Treasurer automatically makes payments every month for all PCard transactions billed within the prior month's cycle. The fund and org numbers provided on your application will be automatically charged for all transactions.
Cardholders are responsible for resolving any issues and discrepancies directly with the vendor and-or JPMorgan Chase Customer Service (800-270-7760). Discrepancies that cannot be resolved must be reported to JPMorgan Chase via PaymentNet.
Due Dates for Fiscal Year 2012
| BILLING CYCLE |
START / END DATES |
PaymentNet
ONLINE RECONCILATION
DUE DATE (5PM)* |
APPROVED ACCOUNT
STATEMENTS DUE TO
PCARD OFFICE (4:30PM)** |
| July 2011 |
07-21-11 TO 08-19-11 |
8/29/2011 |
9/13/2011 |
| August 2011 |
08-22-11 TO 09-20-11 |
9/28/2011 |
10/14/2011 |
| September 2011 |
09-21-11 TO 10-20-11 |
10/27/2011 |
11/14/2011 |
| October 2011 |
10-21-11 TO 11-21-11 |
11/28/2011 |
12/14/2011 |
| November 2011 |
11-22-11 TO 12-20-11 |
12/28/2011 |
1/12/2012 |
| December 2011 |
12-21-11 TO 01-20-12 |
1/30/2012 |
2/14/2012 |
| January 2012 |
01-23-12 TO 02-21-12 |
2/27/2012 |
3/14/2012 |
| February 2012 |
02-22-12 TO 03-20-12 |
3/28/2012 |
4/12/2012 |
| March 2012 |
03-21-12 TO 04-20-12 |
4/27/2012 |
5/11/2012 |
| April 2012 |
04-23-12 TO 05-21-12 |
5/29/2012 |
6/14/2012 |
| May 2012 |
05-22-12 TO 06-20-12 |
6/27/2012 |
7/12/2012 |
| FISCAL YEAR END |
06-21-12 TO 06-29-12 |
TBD |
NO STATEMENT DUE -
THIS IS PART OF YOUR JUNE CYCLE |
| June 2012 |
06-21-12 TO 07-20-12 |
7/27/2012 |
8/13/2012 |
* Cycles will never end or begin on a weekend or Holiday
*PaymentNet online reconciliation is for all transactions in that billing cycle including disputed items and fraud charges. Please refer to the monthly email from the PCard Office for more information.
**Signed-approved Account Statements can be emailed (pcard@drexel.edu), faxed (215-895-2877), or sent using interoffice mail (3201 Arch Street, Ste 340, Attn: PCard Administrator). Email is preferred.
