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Reconciliation and Due Dates

CARDHOLDERS ARE RESPONSIBLE FOR RECONCILING THEIR ACCOUNT EVERY MONTH.

 

P-Card account transactions are readily accessible using the JPMorgan Chase PaymentNet website (www.paymentnet.jpmorgan.com). At the end of each billing cycle, a completed monthly Transaction Allocation Report must be printed out by the Cardholder, and then submitted to their Approver. The Cardholder and Approver must sign and print their name on the monthly Transaction Allocation Report. The Cardholder then submits their approved Transaction Allocation Report to the P-Card office via email (pcard@drexel.edu), **Transaction Allocation Report due dates can be found below.

 

All Transaction Allocation reports must be kept along with original documents and all detail receipts in a secure area. For document retention please refer to (drexel.edu/generalcounsel/policies/OGC-4/)    

 

PAYMENTS, DISCREPANCIES, MISTAKES, AND CREDITS


The University's Treasurer automatically makes payments every month for all P-Card transactions billed within the prior month's cycle. The fund and org numbers provided on your application will be automatically charged for all transactions.

 

Cardholders are responsible for resolving any issues and discrepancies directly with the vendor and-or JPMorgan Chase Customer Service (800-270-7760). Discrepancies that cannot be resolved must be reported to JPMorgan Chase via PaymentNet.

 

DUE DATES FOR FISCAL YEAR 2016

 

BILLING CYCLE

START / END DATES

PaymentNet
ONLINE RECONCILATION
DUE DATE (5PM) *

Transaction Allocation Report DUE TOPCARD OFFICE BY 4:30PM**

July 2015

07-21-15 TO 08-20-15

8/27/2015

9/11/2015

August 2015

08-21-15 TO 09-21-15

9/28/2015

10/12/2015

September 2015

09-22-15 TO 10-20-15

10/27/2015

11/10/2015

October 2015

10-21-15 TO 11-20-15

11/25/2015

12/09/2015

November 2015

11-21-15 TO 12-21-15

12/28/2015

1/08/2016

December 2015

12-22-15 TO 01-20-16

1/27/2016

2/10/2016

January 2016

01-21-16 TO 02-19-16

2/26/2016

3/11/2016

February 2016

02-20-16 TO 03-21-16

3/28/2016

4/11/2016

March 2016

03-22-16 TO 04-20-16

4/27/2016

5/11/2016

April 2016

04-21-16 TO 05-20-16

5/27/2016

6/10/2016

May 2016

05-21-16 TO 06-20-16

6/27/2016

7/11/2016

FISCAL YEAR END

2016 pulled by Transaction Date

06-21-16 TO 06-30-16

TBD

NO REPORT DUE -
THIS IS PART OF YOUR JUNE CYCLE

June 2016

06-21-16 TO 07-20-16

7/27/2016

8/10/2016

 

* Typically, cycles will never end or begin on a weekend or Holiday

*PaymentNet online reconciliation is for all transactions in that billing cycle including disputed items and fraud charges.

**Signed-approved Monthly Transaction Allocation Report should be emailed to (pcard@drexel.edu).