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ALLOWABLE PURCHASES
The Purchasing Card is to be used to substitute low
dollar purchase orders, check requests, petty cash purchases
and in some cases, regular purchase orders.
- Dues, memberships, licenses, application fees
- Conference and seminar registration fees
- Books, publications, periodicals, subscriptions, reprints, newsletters, videos and audio recordings
- Advertisements
- Interlibrary loans to external libraries
- Photo, art, shop and lab supplies
- Miscellaneous supplies - low dollar value
- Computer supplies and software
NOTE Software is limited to non-network
applications. If purchasing software for installation on
a network, review the Information
Resources and Technology (IRT) website to determine
whether or not it is compatible with existing University
systems and that it can be installed and supported by IRT.
- Office Supplies
- Airline, hotel and rental car reservations for University related business travel
RESTRICTIONS
- Personal charges, even with the intent of reimbursing the University
- Any transaction that exceeds your available budget
- Traveler's Checks or cash withdrawals from ATM machines
- On Campus purchases of any sort or for services that can
be performed by another on-campus department, e.g., Facilities
Management and Drexel Copy Center/Printing and Mailing Services
- Any purchase that would require Facilities Management
to deliver, install or engineer the space in which the item
is going
- Purchases presenting significant potential risk or exposure
to liability for the University. For example: Items or services
that present special health, safety, occupational or environmental
risks (e.g., radioactive materials and animals)
- Any contract, agreement or arrangements whereby the University is required to sign any type of contract or agreement (e.g., leases, independent contractors and consultants)
- Any item that exceeds your transaction limit (generally
$2,000) or would cause your monthly limit to be exceeded
(generally $7,500)
- Alcoholic beverages
CREDIT LIMIT
Each Purchasing Card has the standard limits of $2,000/transaction,
$7,500/month. Higher or lower limits may be requested using
the Purchasing Card Change Form and MUST include the department
budget manager's and dean/director's signatures. (Fax copies not excepted)
Please note:
The credit limit is NOT tied to your available budget funds.
The cardholder is responsible for determining if funds are
available for any transaction. |
