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Technology Update
July 15, 2015

Table of Contents

Windows 10 at Drexel
Same Great Service – with a New Group Name
IRT Computer Buying Guide Updated

News and Notes from the Instructional Technology Group

Students: How to View Your Grades
"Cut and Paste" Method for Turnitin Direct
SharePoint Tip: Document Check Out and Check In
Sign Up for ITG Workshops


Windows 10 at Drexel

Microsoft has announced July 29, 2015 as the release date for Windows 10, their new operating system. As with any new operating system releases, Drexel-owned computers should not be updated to the new version until Drexel confirms that all enterprise and security applications function properly.

Security products are often not certified until several weeks or months after a new operating system becomes available. Sophos Safeguard, the encryption product that Drexel uses to protect its computers and sensitive data, is currently undergoing certification. Until that is complete, Windows 10 may not be installed on university-owned computers because doing so could potentially expose sensitive data in the event of a lost or stolen computer.

New computers – including any new Surface Pro computers that Microsoft may also announce this summer – should not be purchased with Windows 10 already installed. Devices that can work with Windows 8.1 or Windows 7 are an exception, but only if one of the supported operating systems is installed and the computer is encrypted per university standards before it is provided to users.

Finally, some users with home computers running Windows 8 may have seen a notice from Microsoft about registering for a free upgrade to Windows 10. This kind of announcement should not appear on university-owned computers. If you have seen such an announcement, please contact the IRT Help Desk. Support staff will protect your computer from receiving the upgrade since it is not yet compatible with hard drive encryption.

If you have any questions or concerns, contact the IRT Help Desk at consult@drexel.edu or 215-895-2020.


Same Great Service – with a New Group Name

Instructional Technology Group (ITG), located in Korman 109, is the new name for the former Online Learning Team (OLT). ITG more accurately reflects the group’s broad-based attention to technology-infused courses, emerging technologies, and related initiatives – regardless of the delivery method in which faculty and others are operating.

The ITG supports faculty, students, and professional staff in their use of a wide array of applications and technologies in the teaching and learning space—whether delivery and engagement are face-to-face, in hybrid environments, or completely online courses and settings. Technologies and services include Drexel Learn, other course tools and applications, training sessions, and general technical assistance. The ITG can be reached at 215-895-1224 or itg@drexel.edu.


IRT Computer Buying Guide Updated

IRT has updated the Computer Buying Guide for students. The recommendations present minimum specifications for effective performance in classes. When choosing a PC or a Mac, please bear in mind compatibility with the software you will need to complete your coursework, and be sure to check your college or school’s Web site for any additional computer requirements.

More information about purchases for Drexel-owned computers will be published in the fall.


Students: How to View Your Grades

When students use the My Grades tool in Drexel Learn, they can view their grades, submitted items, instructor feedback, and upcoming gradable items.

Students can access grades from four areas in Learn. On the Drexel Learn home page, the "Tools" module provides a link to My Grades. You can also access the My Grades tool from Global Navigation.

Inside the course, depending on how the instructor has the course set up, students can access the grades for that course by clicking on "Course Tools" > "My Grades." The instructor might also have a link that goes directly to the My Grades tool.

In the My Grades window, student grades are listed along with any upcoming assignments, tests, or other gradable content. You can sort your content if you wish, using the "Order by" dropdown menu or by selecting the "All," "Graded," "Upcoming," or "Submitted" tabs. You can see the description or grading criteria, if available.

Note that grades are only viewable in Drexel Learn for courses that are currently available. If you are looking for your final grade in a course that has ended, official academic records (including grades and transcripts) are maintained in DrexelOne under the "Academics" tab.

For further information, see the Blackboard Help My Grades page. For information on viewing test results, go to the "Feedback and Grades" section.

To see screenshots of the above steps, visit the ITG blog.


"Cut and Paste" Method for Turnitin Direct

For most Turnitin assignments in Learn, students will have no trouble uploading a file from their computer, Dropbox, or Google Drive using the default "File Upload" option. However, there are certain instances where Turnitin will not accept a file through this method. For instance, if your file is an unsupported file type, or if it is greater than 20 MB or longer than 400 pages, Turnitin will not accept it. For large files that contain images, you can try to reduce the size of the paper by removing the images and/or saving the file as a rich text (.rtf) or plain text (.txt) file. If your file still exceeds the 20 MB restriction (especially if it is a PDF), you can copy and paste the text of your paper into the submission box in Turnitin by following these steps:

  1. Under Submission Method, select "Text Submission."
  2. Enter a Submission Title and select the part of the assignment you are submitting (if applicable).
  3. Copy the text of your paper and paste it into the "Text to Submit" box.
  4. Check the box next to "In submitting this work I confirm that…"
  5. Click "Submit Paper" at the top or bottom of the screen.

Please note the following when using the "Cut and Paste" method:

  • Only text can be submitted; any graphics, images, or formatting will be lost.
  • Text pasted into the box may not exceed 2 MB.

Whether you are submitting via the "File Upload" or "Cut and Paste" method, there is a 20-word minimum for all Turnitin Direct assignments.


SharePoint Tip: Document Check Out and Check In

One of the primary uses of SharePoint Document Libraries is to allow you to collaborate with other users on Office documents (Word, Excel, and PowerPoint). Sometimes, however, you might want to spend time (days or weeks) updating a file without other users interfering. To prevent other people from modifying the file while you're working on it, you can "Check Out" the file. The full article in the ITG blog will explain how to do that, as well as how to check it back in when you're done and how other people can interact with it while you have it checked out.


Sign Up for ITG Workshops

The Instructional Technology Group conducts training sessions on Learn, Camtasia, Kaltura, Web basics, Mac OS X, SharePoint, and more. In addition, several brown bag lunches and workshops on technology products of interest are held each month. These training sessions are open to members of Drexel’s community as well as the general public.

To reserve a spot at any of these workshops, email us at itg@drexel.edu with your name, institution (if other than Drexel), contact information, and the name of the workshop(s) you would like to attend.

Below is a sampling of workshops taking place in July and August:

I Can Use This Image, Right? How to Easily Find Great Images That Won’t Get You in Trouble
Thursday, July 16, noon – 1:00 p.m.

Collaborate Basics
Tuesday, July 21, 10:00 a.m. – 11:30 a.m.

Image Editing for the Web
Tuesday, August 11, 11:00 a.m. – noon

Learn Course Tools
Monday, July 27, 9:00 a.m. – 11:00 a.m.

Visit our Web site for our complete training schedule and workshop descriptions. If you need a separate workshop for your department or faculty group on a specific topic, you can email the Instructional Technology Group to coordinate a session.

Unless otherwise noted, all training sessions will be held in room 116 of the Korman Center (off the Quad on Drexel’s University City Campus, 33rd Street between Market and Chestnut Streets).