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Mobile Computing in Medical Education:  iPad Policy

Policy Number: IT-9
Effective Date: July 2013
Responsible Officer: Associate Dean for Information Technology - Chief Information Officer - College of Medicine

I. Purpose

Allocation and appropriate use of Drexel University College of Medicine (DUCOM) issued IPads to support Mobile Computing in Medical Education.

II. Scope

This policy applies to all Drexel University College of Medicine faculty, staff and students participating in Mobile Computing in Medical Education.

III. Applicable Members

This Policy applies to all Drexel University College of Medicine user accounts assigned IPads in support of Mobile Computing in Medical Education.

IV. Policy

Drexel University College of Medicine recognizes the importance of mobile computing in Medical Education and, more broadly, in medical practice and patient care.  Mobile computing enables students to access key learning resources anywhere and anytime and facilitates interaction during learning.  To support the use of mobile computing in the curriculum, Drexel University College of Medicine will provide iPads to all incoming first year medical students in the Class of 2017 and to all first and second year course directors.  This program may be extended to future years at the sole discretion of the College of Medicine.

    1. Ownership of iPads:

      Prior to issuance of the iPads, all students and Course Directors must sign a statement indicating that they will abide by the policies described in this document.  All iPads provided to medical students will become the property of the students.  All iPads provided to Course Directors and other faculty and staff will remain the property of the College of Medicine.
    2. Use of iPads:

      Medical students who are provided with iPads under this program are expected to bring their iPads to all scheduled curricular activities (i.e., lectures, laboratories, and small group sessions). 
      Medical students and faculty must set a Passcode Lock on the iPad, with a maximum delay of 5 minutes.  Medical students and faculty may set up the iPad with a personal Apple ID and may install free and paid apps, which will remain the property of the individual.  All students and faculty must enable “Find My iPad” on their device and use iCloud to locate, lock and/or erase their device if it is lost or stolen.

      All use of the iPads must be in compliance with the Acceptable Use Policy of the College of Medicine (IT-2).  At no time may identified patient information (PHI) be stored on the iPad.
    3. Support of the iPAD

      Any iPad provided under this program that is lost or stolen must be reported immediately by calling (215)762-1999 or emailing dmsupport@drexelmed.edu, must be erased using iCloud and must be replaced at the user’s (for students) or the user’s department (for faculty and staff) expense.  All repair or replacement costs due to hardware or software malfunction or damage must be paid by the student or the faculty’s department.  It is strongly encouraged that all students and faculty obtain Apple Care Support immediately upon receipt of the device.

      Support for all apps developed by the College of Medicine will be provided by the Technology in Medical Education group.  Other iPad support must be obtained directly from Apple.
  1. Exceptions

    Exceptions to this policy will be considered by the Associate Dean for Information Technology, Chief Information Officer and Chief Privacy Officer of DUCOM.

    V. Cross-Reference

    • IT-2, Acceptable Use Policy