Job Overview: Events Manager supporting events originating form the University’s Academic Unit (Office of the Provost) and Projects for the Office Institutional advancement. Position reports to the Director of Protocol for Institutional Advancement. The Events Manager will provide professional expertise in the planning and implementation of ad hoc events and functions; will work with the Provost, Deans and other members of the campus community to collaboratively plan high quality events and functions; will help to identify and facilitate discussion and decisions about issues affecting events; and will ensure that high standards, and/or university wide priorities are reflected in the planning and presentation of events. Individual will interact with diverse and distinguished guests, including: donors, friends of the University, faculty, staff, and students. Must assist with all fundraising, donor recognition, presidential house dinners, cultivation and stewardship events. Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work evenings and weekends. Must manage with initiative, competence, and have good judgment with an attitude of “whatever is necessary” to complete the job.

Essential Job Responsibility / Functions:

• Executes and Manages full event logistics for University Academic Unit (Provost Office) programs and Special Projects for Institutional Advancement throughout the year.
• Produces all timelines, agendas, letters, invitations, RSVP lists as well as other outgoing mail & documents to support events from invitation to completion.
• Coordinates, secures and recommends volunteer staff and support for all events.
• Implement and document standard operating procedures for all processes as they pertain to pre-event, event, and post event operations. Implement and document standard operating procedures for all processes as they pertain to pre-event, event, and post event operations.
• Manage and coordinate all functions as they pertain to working with catering (internal and external), university personnel (facilities, public safety, parking, etc) to ensure top level, efficient, and cost effective events.
• Develop and manage a comprehensive budget for events throughout the fiscal year. Maintains inventory of materials and resources for all events.

• Work closely and deliver updates to the Director of Protocol on a regular basis.
• Ability to develop trust and strong collaborative working relationships. Must demonstrate Strong communication skills, both oral and written; must be able to communicate effectively to a large/diverse audience, including senior administration, trustees, donors, prospects, and other University constituents.
• Strong knowledge of MS Office, inlcuding Word, Outlook, and Excel .
• This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

Knowledge, Skills, Experience:
Minimum of 2 years of events management experience: Bachelors Degree in business, marketing or related field or the equivalent progressive experience in hospitality or non-profit environment. . Strong Verbal and written communication skills on all platforms. Self starter, Able to work nights and weekends (estimated 10%). Proven skills: Exceptional attention to detail, management, budgetary and financial planning, written and verbal communication abilities and team player.

Computer Skills required :
MS Excel-required
MS Word-required
Windows-required
Filemaker Pro –desired

Professional presentation & actions clause as a requirement for employment:
Success in the workplace is dependant on a strong commitment to the tasks assigned, respect for others and confidentiality in handling, and dealing with prospects, and sensitive constituent information. Honesty, integrity and treating others with respect are expected at all times. Additionally, all employees are expected to have good presentation skills, which includes and is not limited to the following items; professional dress/business attire, excellent personal grooming, excellent verbal and written skills.

Please email a resume and cover letter describing how your experience and interests align with this position to Janet Guthart, Director of Protocol for Institutional Advancement, janet.e.guthart@drexel.edu. Or mail your materials to:

Drexel University
Office of Institutional Advancement
3141 Chestnut Street, Main 310
Philadelphia, PA 19104