Student FAQs
Getting Started
How do I get a Work Study job?
When do I have to fill out the New Hire packet?
Already Hired and Working as a Work Study
Can I get a raise at my Work Study job?
Why am I having trouble submitting my timesheet?
I started working a long time before I was entered in the system; how do I
get paid for that time?
I was working as a work study but my co-op is starting, what do I do?
Department FAQs
Finding and Hiring a Work Study
Why isn't my Work Study in the system yet?
Payment and Funding
How do I change my Work Study's timesheet org?
My Work Study's start date changed; what do I do?
My Work Study started working a long time before they were put in the system;
how do I arrange that they are paid for that time?
My Work Study's funds ran out but I want to hire them as a Student Employee;
what do I do?
Termination
Can I send a PAF to terminate my Work Study?
I submitted a request to hire form for a Work Study and then they never worked;
do I have to terminate them?
My work study is starting their co-op, do they have to be terminated?
How do I get a Work Study job?
Please see Work Study Processes for Students for instructions.
When do I have to fill out the New Hire packet?
You need to visit Human Resources (3201 Arch St, Suite 430) to fill out a New Hire packet if one of the following situations applies to you:
- have never worked for any department in the university EVER
- you have not worked in any department in the university AT ALL in the past three years
Make sure that you bring the proper forms of ID to Human Resources with you. See Work Study Processes for Students for acceptable forms of ID.
Can I get a raise at my Work Study job?
Please inquire within your department about raises and hourly rates.
Why am I having trouble submitting my timesheet?
You could be having trouble for many reasons. Check your personal information on DrexelOne (social security number, birthdate, etc.) for errors. If this information is correct, check with your department to make sure that you have a work study position set up. If you still have trouble, contact Payroll: 215.895.2885.
I started working a long time before I was entered in the system; how do I get paid for that time?
Talk to your department. They must submit a Payroll Resolution Form to Payroll.
I was working as a work study but my co-op is starting, what do I do?
Your department must terminate your work study position while you are on co-op. Once your co-op is finished, your department can rehire you as a work study if you still have available funds.
Please see Work Study Processes for Departments for instructions.
Why isn't my Work Study in the system yet?
Your Work Study may not be in the system yet for one of the following reasons:
- They are a new hire and need to go to HR to fill out the New Hire packet
- HRIS has not yet received the necessary information from Financial Aid
How do I change my Work Study's timesheet org?
You must fill out a new Student Hire Form with the new timesheet org. Financial Aid will then send the corrected timeshet to HRIS, who will then enter the new timesheet into the Banner HR/Payroll System.
My Work Study's start date changed; what do I do?
You must fill out a new Student Hire Form with the new start date. Financial Aid will then send the corrected start date to HRIS, who will then enter the new start date into the Banner HR/Payroll System.
My Work Study started working a long time before they were put in the system; how do I arrange that they are paid for that time?
You must submit a Payroll Resolution Form to Payroll.
My Work Study's funds ran out but I want to hire them as a Student Employee; what do I do?
- Submit a Work Study Termination Form to Financial Aid.
- Submit a PAF to hire the student as a bi-weekly Student Employee.
Can I send a PAF to terminate my Work Study?
NO. The only way to terminate a Work Study is by submitting a Work Study Termination Form to Financial Aid.
I submitted a request to hire form for a Work Study and then they never worked; do I have to terminate them?
YES. You must submit a Work Study Termination Form if your Work Study never worked.
My work study is starting their co-op, do they have to be terminated?
YES. A student cannot work as a work study during their co-op period. Please submit a Work Study Termination Form to terminate your work study. Once they are finished their co-op, you can rehire them as a work study by submitting a Student Hire Form.