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Appearance

Policy Number: HR-49
Effective Date: July 2002
Last Revision: May 2013
Responsible Officer: Associate Dean for Administration and Chief of Staff

PURPOSE

This policy provides guidelines for eligible Faculty and Professional Staff Members on appropriate dress for the workplace.

APPLICABILITY

This policy applies to all Drexel University College of Medicine Faculty and Professional Staff Members.

IMPLEMENTATION

Implementation of this policy is the responsibility of the Department of Human Resources.

ADMINISTRATIVE OVERSIGHT

The Associate Dean for Administration and Chief of Staff is the Drexel University College of Medicine official responsible for the administration of this policy.

POLICY

The Drexel University College of Medicine requires employees to present a professional business image to other Drexel University College of Medicine Faculty and Professional Staff Members, patients, visitors and students.

DEFINITIONS

Appearance is defined as an impression or aspect of an individual’s dress, attire, or personal hygiene as determined by each department.

Department Head is defined as the highest ranking administrator in a department, center or college/school within Drexel University College of Medicine (e.g., Senior Vice President, Dean, Director or department chair).

Dress is defined as apparel or clothing appropriate for the workplace as determined by each department.

Faculty Member is defined as an individual employed by Drexel University College of Medicine in a tenured, tenure-track, non-tenured track or adjunct position who teaches at any college, school, center or institute within Drexel University College of Medicine. A Faculty Member also is deemed to be exempt under the provisions of the Fair Labor Standards Act (FLSA) and/or applicable state law.

Professional Staff Member is defined as an individual employed in any non-faculty category by Drexel University College of Medicine, including an individual who is deemed to be either exempt or non-exempt under the provisions of the Fair Labor Standards Act (FLSA) and/or applicable state law.

Supervisor is defined as any Faculty or Professional Staff Member who has the delegated authority to hire, promote, evaluate, direct, coach or mentor another person.

GUIDELINES

  1. During business hours, Faculty and Professional Staff Members are expected to present a clean, neat and professional appearance and to dress according to the requirements of his or her position.
  2. Safety and health regulations are factors to be considered when determining the appropriateness of an individual’s dress including accessories such as, but not limited to, jewelry and head coverings.
  3. Dress and personal appearance requirements will be consistently applied by each Faculty or Professional Staff Member’s Department Head/Immediate Supervisor.
  4. Violations of this policy will result in the Performance Improvement Process up to and including termination of employment.
  5. Faculty and Professional Staff Members must wear or carry his or her Drexel University College of Medicine identification badge while conducting business or visiting other work sites while working.

PROCEDURES

  1. The Department Head/Immediate Supervisor is responsible for the communication of Drexel University College of Medicine’s Appearance Policy and departmental dress standards.
  2. The Department Head/Immediate Supervisor is responsible for counseling an employee about this policy and for use of the Performance Improvement Process for repeated or continuing violations up to and including termination.

SPECIAL RULES FOR CLINICAL STAFF RELATING TO NAILS, NAIL POLISH AND ARTIFICAL NAILS

All direct patient care providers should keep short (less than a ¼ inch long) to medium length fingernails (no longer than 3mm or the cotton tip of a q-tip). Nail polish, if worn, should be of a light color (refrain from using purple, green, yellow, black, blue or with glitter or decorative applications) and free of cracks and chips. Clear polish is preferable because dark colors may obscure the space underneath the tip of the nail, reducing the likelihood of careful cleaning. Chipped nail polish is not permissible. Artificial nails and nail tips are prohibited. Nail jewelry is not permissible. Hand washing policy should be followed diligently to include use of waterless hand sanitizers.

AT-WILL EMPLOYMENT NOT AFFECTED

Notwithstanding anything to the contrary stated in this policy, nothing herein is intended to alter the at-will status of any Professional Staff Member. The Drexel University College of Medicine at all times retains the right to terminate any Professional Staff Member at any time for any lawful reason, or for no reason at all.