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DUCOM Policies and Procedures

For Current DUCOM Employees

Employee Assistance Program through Health Advocate

The Employee Assistance Program and Work/Life Benefits are also handled through Health Advocate. They provide guidance and counseling for faculty, professional staff, and dependents dealing with personal or professional issues.

For questions or assistance, call Health Advocate directly at 866-799-2728 or visit the Health Advocate website.

For the Health Advocate Healthcare Help and EAP+Work/Life benefit Monthly Newsletter and Webinar, please visit the Workshops and Seminars page.

Employee Relations Liaison Committee

The HR Liaison Committee is a group of individuals around campus who are integral part of the Human Resources function. They are made up of department administrators, business managers and those who filter employee issues to Human Resources. The objective of the group is to discuss best practices and meet on a quarterly basis. We discuss current HR trends, hot topics and discuss how we can support each other in our different roles.

Topics that have been previously discussed are:

If you think that this is a group you would like to be a part of, please email Mike Janes at

Family and Medical Leave

The Family and Medical Leave Act (FMLA) is a federal government act that applies to employers who employ 50 or more employees and public agencies. Covered employers are required to provide eligible employees up to 12 weeks of unpaid leave each year. Employees who have been employed by Drexel University College of Medicine for at least twelve months (this employment period does not have to be consecutive) and have performed at least 1,250 hours of service during that time are eligible. The FMLA also requires covered employers to continue health benefits coverage during the leave. After completion of the leave, the employee must be restored to the same or an equivalent position at the College. For more information, read our Family and Medical Leave Policy or visit the FMLA Frequently Asked Questions for Drexel University College of Medicine.

Learning and Development

The Learning and Development team offers professional development courses and workshops, by assessing learning needs, and by collaboratively planning and executing on a variety of strategies to leverage strengths and increase effectiveness and productivity. As both adult learning experts and internal consultants, Learning and Development partners throughout the University to build capability and effectively manage change and complexity. For more information, visit the Learning and Development page Learning and Development Opportunities.

Nursing Mother Amendment to Fair Labor Standards Act

As part of the Patient Protection and Affordable Care Act employers are required to provide a reasonable break time and a place for mothers to express breast milk for their nursing child for up to one year after the child’s birth.

Human Resources has partnered with multiple campuses to secure lactation rooms at the following locations:

Current Lactation Stations

University City Main Campus

  • 3201 Arch Street, Suite 430, Philadelphia, PA 19104
  • Intercultural Center, 33rdand Chestnut Streets, Philadelphia, PA 19104

Center City Hahnemann Campus

  • 1505 Race Street, Bellet Building, Philadelphia, PA 19102
  • 1601 Cherry Street, Philadelphia, PA 19102

Queen Lane Medical Campus

  • 2900 Queen Lane , Philadelphia, PA 19129

Sacramento Center for Graduate Studies Campus

  • One Capitol Mall, Suite 260, Sacramento, CA 95814

To reserve a lactation room or if you have any recommendation for other lactation locations, please contact Keyanah Jones at 215-895-1316 or For information about the Patient Protection and Affordable Care Act of 2010 please contact Mike Janes at or 215-762-3357.

Performance Management

The most important measurement of employee performance at Drexel University, including Drexel University College of Medicine, is the annual performance evaluation. These evaluations give employees and managers an opportunity to assess an employee's performance over the course of the previous year, celebrate strengths, make plans to improve weaknesses, and set job goals. These collaborative evaluations also help determine each employee's merit-based salary increase for the upcoming year. For more information, visit the Performance Management page.

Philadelphia Ordinance for Entitlement to Leave Due to Domestic or Sexual Violence

Employees may now take unpaid leave from work to address domestic or sexual violence. For more information, see the bill revision on the Philadelphia Commission on Human Relations website.

Separating from DUCOM

Separation Checklists

Many steps need to be taken prior to an employee's departure from the College. Use the checklists below to make the employee's separation a smooth process.

Voluntary Exit Survey

The online survey tool was developed as another means to gather information about the DUCOM work experience and will allow HR to analyze trends, identify common themes, and appropriately address concerns. Ultimately, HR's goal is to increase the likelihood of retaining top talent and continue making Drexel an employer of choice.

We encourage you to complete the Voluntary Online Exit Survey if you are separating from the University or transferring from Drexel University College of Medicine to Drexel University (and vice versa).  If you would like to request a face-to-face interview, please email

If you are the supervisor of someone who is leaving, please email with the following information:

  • Employee's name
  • Entity from which the employee is terminating (Drexel or DUCOM)
  • University identification number
  • Last day of employment
  • Email address

Should you have questions, please contact Mike Janes at or 215-762-3357.