Terminations: How To
Types of Termination
At Drexel University and DUCOM, there are three types of termination:
- Voluntary Termination, in which an employee makes the decision to resign
- Involuntary Termination, in which the University decides to terminate an employee
- Layoff, a type of involuntary termination that results from lack of work, lack of funds, reorganization, elimination of positions, reduction in force, or grant expiration
How to Process a Termination
Voluntary Terminations require adequate notice from an employee, usually a minimum of two weeks. If an employee fails to give adequate notice, he or she will forfeit payment of accrued, unused vacation days and will not be eligible for rehire, unless the employee's manager and the employee agree on a lesser notice period. Voluntary terminations also require a written notice from the employee, which you will submit to your HR Partner.
Involuntary Terminations generally include adequate warning, but the University reserves the right to bypass any notice if necessary, especially in the case of gross misconduct. If you are thinking about terminating an employee, contact your HR Partner to discuss the situation and any corrective actions that you might need to consider before termination.
In both voluntary and involuntary terminations, the employee's manager will need to fill out a Personnel Action Form and forward it to the Department of Human Resources.
For more information about the three kinds of terminations and the process for each, read the Drexel Terminations policy or DUCOM Terminations Policy.
When an employee is being terminated, the employee's manager needs to fill out a Drexel Separation Checklist[PDF] or DUCOM Separation Checklist[PDF] to ensure that all steps of the separation process are completed.
Exit Interview Surveys
When an employee is being terminated, they have the option to complete a voluntary online exit interview survey. Please refer to the Voluntary Online Exit Survey page for more information.
Request to Disable Accounts
As part of the terminations process, an employee's manager must submit a request to disable the employee's accounts. To do so, send an email to:
In the subject line, write “Immediate Attention! Disable Accounts: (USER ID),” entering the employee's user ID where it says “USER ID” in parenthesis. Then copy and paste the text below into your email and fill it out:
Please disable account access for:
Is this employee also a student at Drexel: Yes or No
Date of Termination:
Time of Termination:
Confirmation reply to:
If you need access to the terminating employee's accounts, add the following statement:
Accounts Office: Please contact [manager's name] at [manager's telephone number] to discuss options of forwarding email messages and gaining access to the domain account to retrieve data on [employee's name's] computer.