HRIS will check the EPAF for accuracy and approve the EPAF or communicate within 2 business days with the department if there are any issues.
If new hire paperwork has not been submitted to HR, the EPAF cannot be approved.
If the student employee is not a U.S. citizen or permanent resident, they are considered a foreign national and must be directed to the Tax Office and complete the International Student/Employee Notification Sheet. Once completed, it should be submitted to Human Resources along with the student new employee paperwork.
To be entered into the Payroll system, all employees must have a social security number. Foreign nationals must provide HR with a receipt of their social security number application prior to their first day of employment. Keep in mind that the Social Security Administration (SSA) suggests that foreign nationals be present in the U.S. for at least ten consecutive days before applying for a social security number. The typical wait time for receiving a social security card is 4 weeks from the date the application is submitted to SSA. Once the card is received the employee must bring the original card to HR and the Tax Office. Please contact your Talent Acquisition Consultant with any questions.
Completion of Form I-9
Drexel is required to complete a Form I-9 to document verification of the identity and employment authorization of all new employees. U.S. Citizenship and Immigration Services requires each employee to complete Section 1 of Form I-9 by their first day of employment, but not before accepting a job offer. Section 2 of Form I-9 must be completed by Drexel within three business days of the employee’s first day of employment. To complete Section 2 specific documents that verify identity and employment authorization must be presented by the employee (Form I-9 and Instructions). The documents must be the original and must be reviewed in-person in Human Resources. Authorized representatives (e.g., Notary Public) may also complete Section 2 on behalf of Drexel for employees working in remote locations away from Drexel’s campuses. For more information about completing Form I-9, please contact Monée Pressley in HR at firstname.lastname@example.org or the relevant Talent Acquisition Consultant.
Reverification of Employment Authorization Using Form I-9
A reverification of employment authorization is required prior to the expiration date of the current authorization. The Tax Office will send an email to the employee, with specific instructions, prior to the expiration of their current employment authorization. Human Resources will send an email notification to the employee with the subject “Employment Authorization/Updating Form I-9.” The email includes specific instructions for the employee to follow within two weeks from the date of the email. For more information regarding the reverification process, please contact Eva Wilson in HR at email@example.com.