All employees who have not been employed within one year, or are new to DUCOM, need to complete a DUCOM Temporary and Co-Op New Hire Packet [PDF].
If this employee will be working in California, please contact your TA Consultant.
Either prior to, or within the first 3 days of, employment at Drexel University College of Medicine, employees must present acceptable documentation of their identity as well as proof of US citizenship or alien status with authorization to work in the United States. Their employment will be contingent upon them meeting this requirement. Please see the list of acceptable I-9 documents.
I-9 must be verified in person.
If the finalist is not a U.S. citizen or permanent resident, they are considered a foreign national and must be directed to the Office of International Students and Scholars Services (ISSS) to begin the foreign national employee hiring process. ISSS can be reached by phone at 215.895.2502 and/or via email at email@example.com.
Once an offer is made, the required documents must be submitted to ISSS. Any foreign national that requires an H-1B or J-1 visa to work should fill out the required documents and submit them to ISSS. ISSS requires 2-3 months processing time for documents.
All foreign nationals are required to complete the International Student/Employee Notification Sheet and return it to the Tax Office or the relevant Talent Acquisition Consultant in Human Resources. Once the form has been received by the Tax Office, the employee will receive an email with instructions on how to complete the Glacier Nonresident Alien Tax Compliance System requirements. For more information, please contact Donna Vickers in the Tax Office at firstname.lastname@example.org. Once the employee has been entered into the Glacier system, the Tax Office will provide HR with a GOAINTL form, which indicates that the employee is authorized to work.
To be entered into the Payroll system, all employees must have a social security number. Foreign nationals must provide HR with a receipt of their social security number application prior to their first day of employment. Keep in mind that the Social Security Administration (SSA) suggests that foreign nationals be present in the U.S. for at least ten consecutive days before applying for a social security number. The typical wait time for receiving a social security card is 4 weeks from the date the application is submitted to SSA. Once the card is received the employee must bring the original card to HR and the Tax Office. Please contact your Talent Acquisition Consultant with any questions.
Completion of Form I-9
Drexel is required to complete a Form I-9 to document verification of the identity and employment authorization of all new employees. U.S. Citizenship and Immigration Services requires each employee to complete Section 1 of Form I-9 by their first day of employment, but not before accepting a job offer. Section 2 of Form I-9 must be completed by Drexel within three business days of the employee’s first day of employment. To complete Section 2 specific documents that verify identity and employment authorization must be presented by the employee (Form I-9 and Instructions). The documents must be the original and must be reviewed in-person in Human Resources. Authorized representatives (e.g., Notary Public) may also complete Section 2 on behalf of Drexel for employees working in remote locations away from Drexel’s campuses. For more information about completing Form I-9, please contact Monée Pressley in HR at email@example.com or the relevant Talent Acquisition Consultant.
Reverification of Employment Authorization Using Form I-9
A reverification of employment authorization is required prior to the expiration date of the current authorization. The Tax Office will send an email to the employee, with specific instructions, prior to the expiration of their current employment authorization. Human Resources will send an email notification to the employee with the subject “Employment Authorization/Updating Form I-9.” The email includes specific instructions for the employee to follow within two weeks from the date of the email. For more information regarding the reverification process, please contact Eva Wilson in HR at firstname.lastname@example.org.