If you need assistance with recruiting a temporary employee, contact your TA Consultant to discuss options.

If you are hiring a temp from an agency, please visit Requesting an Agency Temp [PDF] and contact your TA Consultant.

 Students cannot hold temporary/co-op and student positions at the same time as they are taxed differently.  Your TA Consultant will reach out to you if they receive paperwork that could cause tax issues.

All employees who have not been employed within one year, or are new to DUCOM, need to complete a DUCOM Temporary and Co-Op New Hire Packet [PDF].

If this employee will be working in California, please contact your TA Consultant. 

Either prior to, or within the first 3 days of, employment at Drexel University College of Medicine, employees must present acceptable documentation of their identity as well as proof of US citizenship or alien status with authorization to work in the United States.  Their employment will be contingent upon them meeting this requirement.  Please see the list of acceptable I-9 documents [PDF].

 I-9 must be verified in person. 

 I-9 training can be provided by HR.  For more information, please contact your TA Consultant.

IMPORTANT 

If your potential employee is not a US citizen, they need to contact ISSS a minimum of two weeks prior to their start date to obtain the proper work authorization. 

All new hires who are not US citizens or Permanent Resident Aliens of the United States are required to complete the International Tax Form [PDF], which can be obtained from the Tax Office.  Once completed, it should be submitted to the Tax Office or your TA Consultant.  Once the form has been received by the Tax Office, the employee will receive an email with instructions on how to complete the Glacier Nonresident Alien Tax Compliance System requirements.  Once the employee has been entered into the Glacier system, the Tax Office will provide HR with a GOAINTL form, which indicates that the employee is authorizated to work in the US as a non-citizen.

In order to be entered into the Payroll system, all employees must have a social security number.  International employees must provide Human Resources with a receipt of their social security number application prior to their first day of employment.  Keep in mind that the Social Security Administration requires that non-citizens be present in the United States for at least ten consecutive days before they apply for their social security number.  Once the social security number is received (typically approximately 4 weeks later), the employee must bring their documentation to the Human Resources and Tax Offices.  Please contact your TA Consultant with any questions.

Authorization to Hire form [PDF]

Upon receipt, the HR front desk will time/date stamp the paperwork and distribute to Compensation within 1 business day.

If the position is Research/Grant funded, it will need to be approved by Research.

After receiving the Authorization to Hire form, HRIS will verify position numbers, funding availability, labor distribution, and either enter the form into Banner or communicate any issues to the originator within 2 business days.

Employees can pick up their computer accounts through the Computer Accounts Management Service.

If all forms are completed accuarently, funding is available and research approval is not required, the employee is active within 7 total business days of HR receipt and can see job information on the Employees tab in DrexelOne.  Hours worked can be submitted, if applicable.

 If paperwork is received after payroll deadlines, first paychecks will be received on the following pay date.  If paperwork is not received prior to start dates, paychecks will be delayed.

For payroll information, please visit the Payroll Schedule on the Comptroller's website.