Online University Handbook

PDF Version

General Information
     Human Resources Paperwork
     Emergency Information

Academic Calendar

Banner & Hyperion Training

Benefits

Campus Catering

Code of Conduct

Conflict of Interest Program

Comp Time & Overtime

Contact Information

Courier Service

Disability Services

Discrimination and Harassment

Dragon Card

Drexel Email Account

Drexel Facilities
    Hagerty Library
    Daskalakis Athletic Center (Drexel Gym)

Drexel One

Drexel Online Directory

Employee Discounts

Expense Reimbursements

Holidays

Human Resources Policies

Introductory Period

Libraries

Parking

Payroll Information

Performance Evaluations

Personal Business
      Phone Calls and Emails
      Homework
      Instant Messaging

Phone

Purchasing Policy

Sexual Harassment Prevention Training

StudentsFirst Rewards & Recognition

Tuition Remission Policy

Voicemail System

Acronyms

General Information

The following information is provided as an orientation tool to assist in acquainting you to the policies and procedures Drexel University.

Human Resources Paperwork

All new employees must attend one of Human Resources New Employee Orientations, which are held each Monday (Tuesdays following Monday holidays) at 9:00 am. At orientation you will turn in your new employee packet of information and be able to speak to HR specialists and receive your benefits packet.  You will need identification (driver’s license, social security card, birth certificate, etc.) – the official list of acceptable documentation can be found in your new hire paperwork.  Human Resources is located on the 4th floor of 3201 Arch Street, corner of 32nd and Arch. Entrance is on 32nd Street. 

HR Website
HR New Hire Paperwork
Orientation Dates and Locations

Emergency Information

Police or Fire: 9-911
Drexel Security: x2222
Chemical Spill: x2889
Snow Emergency Closing Info: x6358 (MELT)

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Benefits

Your personal benefits questions involving insurance (health, dental, vision, life, retirement, Flexible spending account etc.) should be directed to Human Resources (x2850) or the Benefits Service Center (866-806-0949 / Enroll Online ). 

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Campus Catering

Any catering for college events must be arranged through Sodexho Campus Services, Drexel’s in-house caterer. If Sodexho is unable to accommodate your event, you may complete a Catering Waiver Request Form to use an external caterer. There is one exception; you may order pizza without completing the waiver form. Hoagie orders require filing a waiver form. More information about catering can be found on the Catering Services website.

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Code of Conduct

Code of conduct policy compliance is mandatory for all University employees and is reviewed annually as part of the Conflict of Interest Program. Please see the Code of Conduct Policy for details.

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Conflict of Interest

Conflict of interest program compliance is mandatory for all University employees and a conflict of interest report must be completed annually by December 31st.  Information can be found online on the DrexelOne portal by clicking on the employee tab and following the link to the Conflict of interest program. Please see the Conflict of Interest Policy for details.

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Comp Time & Overtime

Drexel University does not recognize comp time for employees, although they do recognize overtime for non-exempt (hourly) employees.  You must seek the approval from both your supervisor and the dean prior to performing any overtime.  Please see the Overtime Policy for details.

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Contact Information

If you have any changes to your contact information please complete a Change of Information form and submit the original to Human Resources.  The Change of Information Form can be found on the HR website.

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Courier Service

For department shipping services, visit the Shipping Services website.

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Disability Services

In accordance with federal legislation, applicable state laws, and University policies and procedures, the Office of Disability Services (ODS) is responsible for the facilitation and provision of reasonable accommodations for people with disabilities participating in Drexel University’s programs and activities.  Employees who are requesting reasonable accommodations due to a disability need to submit medical documentation to the ODS and discuss requested accommodations with an ODS staff member.  Appeals and grievances related to the provision of reasonable accommodations need to be made to the 504/ADA Compliance Officer. 

• For additional information about the receipt of reasonable accommodations, contact the ODS at 215.895.1401 (V); 215.895.2299 (TTY); 215.895.1402 (Fax); or via email.  The ODS is located at 3201 Arch Street, Suite 210 and information about how to request and receive accommodations is on the ODS website.

• For additional information regarding the grievance process regarding discrimination due to disability, go to the ODS website.  The 504/ADA Compliance Officer can be reached at 215.895.1401 (V); 215.895.2299 (TTY); 215.895.1402 (Fax); or via email.  The 504/ADA Compliance Officer is located at 3201 Arch Street, Suite 210, Philadelphia, PA  19104

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Discrimination and Harassment

Drexel University is committed to equal opportunity and non-discrimination in employment and education for all qualified individuals regardless of race, religion, color, national origin, sex, age, sexual orientation, disability or applicable veteran status or any other characteristic protected by applicable federal or state law. 

Information on University equal opportunity programs and non-discrimination, as well as on grievance and complaint resolution, related University policies and applicable federal policies can be found on the Office of Equal Opportunity (OED) website.  The most recent editions of the University’s and the College of Medicine’s publications, Harassment and Discrimination: A Guide for Faculty, Staff and Students, are also available via the OED website .

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Dragon Card

Drexel IDs can be obtained at the Dragon Card Office, which is located on the first floor of the Creese Student Union.  You must have an ID card in order to gain access to several Drexel buildings.  There is a $20.00 fee for replacement of lost or stolen cards.  Your Dragon Card is needed to gain access to your building during non-business hours, to ride the University shuttles, to gain access to the Daskalakis Athletic Center and use the University libraries. Additional information can be found on the Dragon Card Office website.

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Drexel Email Account

Once you have completed your Human Resources paperwork and your information has been entered into Drexel’s central database, you will be able to set up a computer account with Drexel.  You will be able to do this as part of our new employee orientation program.  For additional information, see the Campus Accounts Management Service website.  Through this site, you will get a logon userid, password, official Drexel email address for email, Drexel domain access and DrexelOne (see below).

A video of this process is available at IRT Tech Talk. In addition another video can show you the options available to you for managing your account, such as personal alias creation, forwarding email, changing password, setting up your emergency password reset wizard.

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Drexel Facilities

Hagerty Library

Hagerty Library is located at 33rd & Market Streets.  A valid Drexel ID is required to enter and/or use the library.  If you wish to place materials on reserve in the Library, please contact them at 215-895-2756.  See the Hagerty Library website for further information.

Daskalakis Athletic Center (Drexel Gym)

A valid Drexel ID is required to enter and/or use the gym.  Use of gym recreational facilities requires membership which is $100 per year.  Please visit the Membership Fees webpage for further information.

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DrexelOne

Students, faculty, and staff all have access to DrexelOne, the University’s web portal.  This application allows one to check email, submit timesheets, approve timesheets, view electronic copies of pay stubs, view tax forms, view leave balances, register for classes, check and submit grades, and access the Office Visit Tracking interface.  It is important to check your personal information, addresses, emergency contacts, leave balances and pay information periodically.  The userid and password you created for the Drexel Computer Account gets you into DREXELONE.  Visit IRT Tech Talk for a video demonstration.

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Drexel Online Directory

To search for contact information for any Drexel University and Drexel University College of Medicine student, staff or faculty member, visit the contact directory.

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Employee Discounts

Please visit the University Procurement website to review all the employee discounts available to Drexel employee.

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Expense Reimbursement

Travel
In accordance with the University’s travel policy, all employee reimbursements or advances for travel are paid by University check, regardless of the dollar amount or whether it is local, domestic or foreign.  To be reimbursed for travel-related expenses, you must complete the appropriate travel advance and expense reimbursement forms described in the policy, substantiated by original receipts.  These forms include a certification by the traveler and must be approved by the appropriate supervisory personnel.  When travel is funded by a sponsored project, submit travel reports to the Office of Research Compliance and Administration at 3201 Arch Street, First Floor.  All other reports are submitted to the Accounts Payable Department at 3201 Arch Street, Fourth Floor.  Reimbursement checks will be mailed to the employee home address of record within 3 business days after entering into the Banner financial system.  For online travel forms and the complete travel policy, consult the Accounts Payable webpage.

Out of Pocket Expenses: Paid or Personal Credit Card Receipts
Reimbursements for out of pocket expenses (office supplies, postage and other miscellaneous expenses) must be substantiated by paid or personal credit card receipts.  Submit a properly approved check request form to Accounts Payable with the receipts attached.  Black out all but the last 4 digits of your personal credit card number on all receipts.  Online check request forms and instructions are available on the Accounts Payable webpage.

Out of Pocket Expenses: Cash Receipts
Out of pocket expenses substantiated by cash receipts and totaling no more than $100.00 may be reimbursed in cash by the university Cashier.  Cash request forms available at the Cashier in the Main Building may be prepared for this purpose.  Out of pocket expenses that exceed $100.00 must be submitted on a check request following the process outlined immediately above.  For the complete cash reimbursement policy click on the “Policies and Procedures” link on the Comptroller’s website.

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Holidays

Please see the HR website for a complete list of holidays recognized by the university.

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Human Resources Policies

It is very important that all staff are familiar with all HR policies.

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Introductory Period

The first ninety (90) days of employment for all staff is considered an Introductory Period.  Please see the Introductory Period Policy for more details.

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Libraries

Drexel University has four libraries:  Hagerty Library at 33rd & Market Streets (University City Campus), the College of Law Library, in the Law School Building (3320 Market Street), the Center City Library, 1st and 2nd floors, New College Building, (Southeast corner of 15th and Vine Sts., Center City Campus) and the Queen Lane Library at the Queen Lane Medical School Campus.  A valid ID is required to enter and/or use the libraries.  Please see the University Library website for further information.

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Parking

Parking lot rates and locations maybe found on the Parking website.  The Parking Office will provide additional information on availability.  Please email or call 215-895-2813 to inquire.

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Payroll Information

Please read the Payroll Basics for Drexel University Employees page in the Payroll section of the Comptroller’s web site.  This page contains information regarding pay frequency, time reporting requirements, direct deposit authorization, pay check distribution and W-2 reporting. The Payroll webpage also provides forms, instructions, contact information and more.

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Performance Evaluations

The University assesses the performance of all faculty and staff on a regular basis. Staff performance is assessed at the end of the 90-day introductory period, and annually during the fall.  Additional information about the assessment process for staff can be found on the Human Resources website.  Faculty appraisals are conducted through the Faculty Annual Report and Performance Plan (FARPP), which occurs during the fall.  

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Personal Business

Phone Calls and Emails
Please remember that University telephones (including cellular phones), computers and other equipment are available for faculty and staff to use in carrying out official University business.  However, it is understood during special circumstances these resources may be needed for personal business.  Such use should be kept to a minimum.

Homework
Homework is not permitted during business hours.

Instant Messaging
Instant Messaging should be used for work-related business only.

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Phone

To place calls to others in the building or on-campus you only need to use the four-digit extension.  To make off-campus phone calls, you must dial 9 + 1 + area code + number.

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Purchasing Policy

If you are going to make a purchase for your department please first view the Purchase Request Guidelines on the University Procurement website. These guidelines will help you understand our process.  If you have any questions please contact the Procurement Office.

If your department needs a Purchasing Card to make purchases please visit the Purchasing Card webpage, which will provide an overview, forms and documents, restrictions, due dates, how to get started, fraudulent use of the card, and frequently ask questions.

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Sexual Harassment Prevention Training

Sexual harassment prevention training is mandatory for all University employees and must be completed annually by December 31st.  Information can be found online on DrexelOne by clicking on the employee tab and following the link to the Preventing Sexual Harassment Training.  New employees are required to complete this training within their first 90 days. Please view the Harassment Policy for more details.

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StudentsFirst Rewards & Recognition

We offer three levels of awards as part of our Rewards & Recognition Program: Applause Cards, Drexel Salutes Awards and President’s Awards. Visit the StudentsFirst website for general program information. To send an Applause Card or nominate someone for a Drexel Salutes Award, please visit the Performance Awards website.  The President’s Award winners are selected from the pool of nominees for the Drexel Salutes Awards.

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Tuition Remission

Tuition remission is available for all full-time paid employees.  Please view the Tuition Remission Page for details and to access the application.

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Voicemail System

To access your voicemail, you must dial x4900.  If you wish to access it while off-campus, you can do so by calling 215-895-4900.  Your voicemail password will initially be Drexel.  You may change this as needed.  Information on our voicemail system can be found online on the IRT website. A quick reference guide is also available.

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Acronyms

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