2007-2008 Individual Housing Agreement (PDF)

2008-2009 Individual Housing Agreement (PDF)

INDIVIDUAL HOUSING AGREEMENT FOR 34th STREET HOUSING 2008-2009

I. GENERAL TERMS AND CONDITIONS OF HOUSING AGREEMENT 
1.       The individual whose name appears above (hereinafter refereed to as “Resident”) is granted a license by Drexel University to occupy the Chapter House under the terms and conditions stated in this agreement (hereinafter referred to as the “Housing Agreement”)
2.       Only students regularly enrolled, registered for classes, and in good standing at the University may occupy the Chapter House. Limited exceptions for a temporary period based on special circumstances may be made by the Director of University Housing, after consultation with the Fraternity/Sorority.
3.       All students residing in the Chapter House units are first and foremost members of the University Community and are required to abide by all applicable federal, state and local laws as well as all University policies, rules, regulations, and standards of conduct in order to retain this Housing Agreement.  In addition, the standards and obligations of the University’s policies on Student Organizations and Greek Life (as amended from time to time) guide the activities and development of all recognized fraternal groups and therefore, also define the individual’s role in matters of collective responsibility which may affect an individual’s term of continued occupancy.
4.       As residents of a Fraternity/Sorority Chapter House, students are also expected to abide by house rules and chapter regulations as promulgated by the Fraternity/Sorority (its undergraduate or local alumni corporation organizations) which are in accord with general University conduct codes and standards.
5.       The University reserves the right to supplement, amend, elaborate, or clarify this Housing Agreement through the issuance of memoranda, rules, regulations, or directives governing Fraternity/Sorority residential Chapter Houses during the period of occupancy defined by this Housing Agreement.
6.       Residents have the onsite, daily responsibility for maintaining an orderly, healthful, safe, pleasant, and educationally productive living environment within their Fraternity/Sorority residential unit. Many procedural items noted in this Housing Agreement should first be handled directly between the Resident and the House Manager or University Designee, with the House Manager or University Designee then relaying all data and information to the University for administrative disposition.
7.       This Housing Agreement covers some of the more serious problems in Fraternity/Sorority residences and is not meant to be all‑inclusive. Students are expected to conduct themselves in a manner that demonstrates due regard for their fellow residents and members of the University and surrounding community.
8.       Pest control is of particular concern in an urban environment. The Office of University Housing provides weekly service to all public areas and provides an on-going, aggressive extermination program for all properties. Any resident wishing to have their room exterminated during the course of the year may do so, at maximum three times per term. This service can be requested by contacting the individual house director or communicating directly with the Office of University Housing. Private room exterminations are completed on the same day the public areas are completed in a particular building. House residents must make every effort to maintain a clean and tidy living area. This includes the prompt removal of trash and the appropriate storage of food in kitchen areas. Storage of food in student bedrooms is strongly discouraged. Report pest control issues to your House Director immediately. II.     TERMS OF OCCUPANCY1.       The period of occupancy under this Housing Agreement will be for the terms indicated above.
2.       The room should be vacated and in good order when occupancy begins.  Resident should report all problems to the House Manager or University Designee. The room must be vacated and left in good order by the Resident on the final day of occupancy.III.    CANCELLATION/TERMINATION OF AGREEMENT1.       Once the University accepts the Housing Agreement, it is binding for the period specified above and the Resident should expect to be held to this condition. 
2.       The Resident may request cancellation of the Housing Agreement by submitting a Request for Release from Housing Agreement.  As set forth in the 34th Street Housing Licensing Agreement, each Fraternity/Sorority is responsible for maintaining a defined occupancy. All requests to cancel the Individual Housing Agreement will be reviewed by University Housing. During this review period, the Fraternity / Sorority President may offer University Housing their input on the request. University Housing will inform the individual student and the Fraternity / Sorority President of its decision.
3.       The Resident also agrees to forward a Housing Deposit in the amount of $200 at the same time this Housing Agreement is submitted. This deposit reserves a Resident’s room assignment or maintains the Resident’s waiting list status. The Housing Deposit is released at the end of the Resident’s '’last term'’ term in housing as indicated on this or any subsequent Housing Agreement.
4.       The University reserves the right in its sole discretion to terminate and revoke this Housing Agreement if:
(a)   Resident fails to pay all rents, fees and charges when due; or
(b)   Resident violates any University policies, rules, regulations and standards of conduct; or
(c)   The Fraternity/Sorority of which Resident is a member loses its eligibility to conduct fraternity/sorority activities on the University’s campus under University rules and regulations; or
(d)   Resident is no longer an enrolled full-time student or no longer registered for classes at the University.
(e)   Resident fails to abide by his obligations set forth in this Housing Agreement.
(f)    Necessary or advisable in the interest of health, safety, or the conduct of its Fraternity/Sorority residence program.
5.          This Housing Agreement may also be terminated by the University, should the Resident:
(a)   Violate Fraternity/Sorority rules, regulations, or guidelines; or
(b)   Exhibit behavior and conduct deemed counterproductive to the attainment of the broader educational and social aspirations of the University’s Fraternity and Sorority undergraduate experience.
6.       If the University revokes or terminates this Housing Agreement for the reasons set forth in paragraph 3 of this section, Resident may be required to immediately vacate Resident’s room and the Chapter House.  In the event Resident does not vacate when requested, the University has the right to repossess Resident’s room and to pack, remove and store all of Resident’s furnishings and personal property at Resident’s expense.  The University also has the right to change the lock of Resident’s room and Chapter House and bill the Resident for the cost of the lock change.  The University will not be responsible for Resident’s furnishings and personal property. In the event that the University revokes or terminates this Housing Agreement and requires the Resident to vacate his room, the University shall not be required to refund any rent the Resident paid to the University.
7.       In the event that the University permits a Resident to cancel this Agreement pursuant to paragraph 2 of this section, the University shall refund to the Resident the following portion of rent that the Resident paid the University. When a request for release is approved for one of the above reasons, the housing charges are refunded according to the following schedule:
• 100% refund – prior to the first day of classes.
• 75% refund – during the first week of classes.
• 50% refund – during the second week of classes.
• 25% refund – during the third week of classes.
• No refund during or after the fourth week of classes.
A Resident removed from housing through the judicial process will receive a 0% refund for the quarter he/she is removed regardless of the date.
IV.   ROOM ASSIGNMENTS.
1.       This Housing Agreement may not be assigned, sublet or transferred without the prior written permission of the University.  Any assignment, sublet or transfer without such written permission shall be null and void.
2.       The Resident will be assigned to a room in the Chapter House.  Depending on the Chapter House, Resident may share a room with one or more persons.  Room and roommate assignments are made by the University after consultation with the Fraternity/Sorority under its rules and procedures.   The University reserves the right to fill each room to its stated capacity, that capacity to be determined by the University after consultation with the Fraternity/Sorority.
3.       If, during this term of occupancy, a Housing Agreement is terminated with respect to any resident, the remaining residents shall accept such roommate(s) as are assigned by the University after consultation with the House Manager or University Designee.  If the original roommate(s) discourages or fails to accept the occupancy of the assigned roommate, they will be charged the lost rent and/or their Housing Agreement will be terminated.  The Fraternity/Sorority shall maintain a current roster of residents and room assignments with the University.
4.       Reassignment of rooms is subject to the rules and regulations of the Fraternity/Sorority as approved by the University.
5.       No change in room occupancy shall be made without the prior written consent of the University after consultation with the House Manager or University Designee.V.    RENT, CHARGES AND BILLING.
1.       All charges for Fall, Winter, Spring and Summer term residency are due on a schedule according to the University Comptroller’s billing date.
2.       All charges unpaid after the due date will automatically be subject to a late penalty charge set forth by the University Comptroller’s Office.
3.       Following any expiration, termination or revocation of this Housing Agreement, Resident remains liable for unpaid rent and any applicable charges and fees for cleaning, repairs, damage, storage or other housing charges in accordance with the schedule established by the University.  Late fees and returned check fees may be imposed as set forth in the University Catalog.
4.       Resident understands and agrees that all delinquent financial obligations to the University must be satisfied before Resident’s student transcript is released.  The University reserves the right to submit all delinquent accounts to outside collection agencies and credit bureaus.  Resident agrees to pay all reasonable collection costs and attorney fees in addition to any outstanding obligations.  VI.   MOVE‑IN/MOVE‑OUT/ KEYS1.       Resident is required to formally check in with the House Director or University Designee and must complete a Room Condition Report to be submitted to the House Director at the beginning of occupancy.
2.       Keys for individual rooms as well as Chapter House common areas will be issued to the Resident on arrival at the beginning of the occupancy period. Keys may not be transferred or given to other persons. Lost keys should be reported immediately to the House Director or University Designee. The Resident shall always be responsible for keys issued to him/her.
3.       Fines for lost or damaged keys or for the unauthorized duplication of keys shall be levied by the University.
4.       Before moving out, Resident is required to remove all refuse and discarded materials, leaving the room clean. Charges for additional cleaning required, for removal of personal property, and for any loss or damage caused by the Resident will be billed to the Resident.
5.       When one roommate (or user of a semi‑private bathroom) moves out while others remain, each is equally responsible for cleaning the room/bathroom. If the room/bathroom is not found to be in acceptable condition after inspection, cleaning service will be provided and the Residents will bear the cost.
6.       At the termination of occupancy the Resident is required to formally check out with the House Manager or University Designee and update Room Condition Report submitted at Check In.  In the event that the Resident fails to provide to the University the updated Room Condition Report, the Resident shall accept the University’s determination of the amount of damage the Resident caused to his room and the cost of repairing such damage.
7.       Residents are responsible to file with the post office and all creditors when they vacate the property so that any mail can be forwarded to the new address.  University and Fraternity/Sorority can not be held responsible for non-forwarded mail.
8.       Each property is equipped with a wireless card access reader. A residents’ Dragon Card is required for entry. Only contracted residents of the property may be programmed for door access. Lost Dragon Cards must be reported to the Dragon Card Office immediately and the Office of University Housing for deprogramming. Front doors are alarmed and may not be propped open for any reason.VII.  ROOM ENTRY/RESIDENCY ACCESS/GUEST PRIVILEGES.
1.       The University reserves the right of entry to the room(s) by authorized representatives of the University or Fraternity/Sorority for the purpose of inspection, repairs, maintenance or cleaning, situations involving threat to life or property, or the enforcement of University rules and regulations.
2.       Students may not deny access to University or Chapter personnel or their representatives attempting to exercise the University’s or Chapter’s rights or to perform the University’s and Chapter’s obligations.
3.       Twenty‑four hour access is limited to current residents of the building and their identified guests as well as authorized repair, maintenance, and University administrative personnel.
4.       A resident’s privilege to have overnight guests is subject to the following limitations: a) approval by the House Manager or University Designee is required before an overnight guest may stay in the chapter House; b) a resident may not pressure or force roommates to tolerate the presence of a guest; c) the presence of guests must not restrict the free access of legitimate occupants to all common spaces and to private spaces they may have, or create any situation which infringes on the rights of roommates to remain undisturbed; d) the presence of a guest may not be constant or continuous; e) a guest may not occupy a resident’s room when the  resident is not present, unless the guest has the  resident’s permission; and f) every guest is subject to University policies, rules, regulations and standards of conduct and is the responsibility of the resident‑host while present in the Chapter House.
VIII. LOSS/THEFT/DAMAGE.
1.       The University and the Fraternity/Sorority shall not be liable for any damage or loss of personal property in the room(s) or storage areas assigned to the student or any other person.
2.       No Resident shall permit: a) the removal from or unauthorized addition to the rooms of any furniture, equipment, or property belonging to the Fraternity/Sorority or University; b) any alterations to or tampering with the installed plumbing, heating, or electrical systems: or c) any alterations to the floor, walls, ceilings, doors, or door locks of the Chapter House and rooms, without the permission of the University after consultation with the House Manager or University Designee, including painting or making structural repairs or modifications (partitions). Charges for missing or damaged items will be assessed at replacement cost, including any necessary labor. The use of Chapter House common property in private rooms or apartments is strictly forbidden. No structure is allowed that would impede the operation of the sprinkler system.
3.       Resident will be held financially responsible for the cost of repairing all room and common area damage which, in the University’s sole determination, occurred due to irresponsible behavior, abuse, vandalism or violation of any term of this Housing Agreement.  Residents of a specific living area or room will be held responsible for repair costs if the University determines that individual billing is not appropriate or possible.  When damage occurs in common areas of the Chapter House, the costs for the repair of damages will be billed to all residents of the Chapter House if the University determines that individual billing is not appropriate or possible.  The University has the sole right to determine whether damages are billed to an individual or all residents in a specified living area (i.e., room, suite, floor or Chapter House), after consulting with the Chapter.
4.       The placement of tape, decals, or signs on the interior or exterior of the building is dependent on Chapter House and University policies, and the violation of such rules and regulations may result in the imposition of fines by the University.

1. Houses who wish to paint phrases or graphics which represent their organization must submit their requests in writing to the Office of University Housing.
2. Organizations may not make modifications to the exterior of their house without the written permission of the Office of University Housing. Failure to comply will result in a fine assessed and the organization held financially responsible for re-modifying the area.
3. Lofts are not allowed in student bedrooms.

1. The room(s) shall only be used for study and living purposes and not as a salesroom, office, service area, or for the storage of merchandise.
2. Solicitation and peddling are not sanctioned in the Chapter Houses.

1. NO PETS.

1. Window air conditioners are supplied by the University and will be installed and removed from student bedroom windows by the University. Students may not install additional air conditioner units. Air conditioners are only permitted from June 1st to August 31st; exceptions will be determined by the University.
2. All appliances must be used and stored in the main kitchen. All major appliances are owned by Drexel University. Problems associated with these appliances must be reported to the House Director immediately.

1. Motorcycles and motorbikes may not be parked or stored within the Chapter House or the walkways or landscaped areas of the campus, Chapter House porches, or in