Index of Forms for Graduate Students

Course Forms

• Course Add/Drop/Withdrawal

  Use this form to change your registration during the current term. Classes can be added or dropped for only the first two weeks of the quarter, and graduate students may withdraw from a class through the end of the sixth week of the quarter, with proper signatures from departmental advisors.

• Transfer Credit Application

  Any student wishing to transfer credit from another institution must use this form to obtain permission.  Once the academic department has decided to award transfer credit, submit the complete form to Graduate Studies for processing.

Program Forms

• Dual Master’s Degree Application

  This form is to be used when applying to complete and receive two Master’s degrees.  Submit the form to the appropriate departmental personnel for evaluation and then to Graduate Studies for processing.

• Application for Readmission

  A student who has previously been accepted or enrolled at Drexel and wishes to re-enroll in a graduate program should use this form to request readmission.

• Change of Matriculation Status

  Non-matriculated students must use this form to declare their intent to matriculate into a degree program or to continue studying in their non-matriculated status before registering for more than 12 credits.

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  Leave of Absence

  Graduate students who wish to formally request a leave of absence for less than one academic year (four consecutive quarters).

• Withdrawal Form

  Graduate students who wish to formally withdraw from the institution, effectively severing their relationship with Drexel University.

• Change of Curriculum and Status
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  Graduate students who wish to change their academic program, concentration, and/or status from part time to full time or full-time to part-time.

• Full-Time Exemption Request

  This form is to be used to request an exemption from full-time enrollment status (9 credit hours per quarter) for pre-doctoral students. This form will not be accepted in the Office of Graduate Studies until the 2nd Week after the start of each quarter.

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  Graduate Co-op Programs (GCP)

  Students accepted into a masters program that offers the co-op track can be admitted provisionally to the GCP by requesting for it at the start of the degree program. Confirmation to continue in the program must be sought from the Graduate Studies Office when the student has earned a minimum of 24 credits but no more than 34 credits before going out on co-op.

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  Doctor of Education (D1 - D7)

  If you are enrolled in the EDD program, please use these forms.

• Form D-1: Plan of Study and Supervising Professor Appointment

  A plan of study, incorporating all courses and research credits, will be formulated; after approvals are received from the student's supervising professor, graduate adviser, and department head, the plan will be sent to the Office of Graduate Studies for final approval.

• Form D-2: Doctoral Candidacy Examination Report

  This form accompanying forms D-2A must be filed with the Graduate Studies Office by the Supervising Professor/Committee Chair within 48 hours of candidacy determination

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  Form D-2A: Doctoral Candidacy Examination Member Report

  One copy of this report is to be completed by each member of the Ph.D. Candidacy Committee and returned to the Chair of the Committee/Supervising Professor within 24 hours of the examination

• Form D-3: Dissertation Advisory Committee Appointment

  To be filed within 6 months of successful completion of the Candidacy Examination

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  Form D-3A: Dissertation Proposal

  To be filed at the same time or soon after the appointment of the Dissertation Advisory Committee

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  Form D-3B: Annual Review of Doctoral Candidates

  The purpose of the annual review is to provide student a clear assessment of your strengths and to identify opportunities for professional development and to support timely and effective completion of the program.

• Form D-4: Ph.D. Final Oral Defense Committee Appointment and Schedule

  This form is used to schedule the final defense of the dissertation. It is to be filed with the Office of Graduate Studies at least four (4) weeks prior to the final defense date. Students must defend by the first day of term examinations week.

• Form D-5: Report of Ph.D. Final Oral Defense Committee

  This form must be filed with the Office of Graduate Studies within 48 hours after the completion of the final oral examination. This form documents the results of the final dissertation oral defense. Students should bring Form D-5 to their examination.

• Travel Subsidy Application

  All graduate students who will be presenting at a conference are eligible for a small subsidy award to help defray the cost of travel.  Submit this form to Graduate Studies with all supporting documentation at least one month in advance of the conference for consideration.

• Provost Fellowship Nomination

  This form is to be used by Drexel faculty or staff to nominate an outstanding new doctoral student for an additional fellowship award.

Graduation Forms

• Application for Degree

  As part of the steps to graduate, all students must complete the Student Resource Center’s online Application for Degree.  Submitting the application notifies the University of your intent to graduate and initiates a check to make sure you have met all degree requirements. For more information on how to apply, please click here.

• Thesis Approval

  This form must be completed by all students with a thesis requirement and will be included in the bound thesis filed with the library.

• Completion Form

  Graduating students must complete this form by the first day of final exams during the term in which you complete your studies. All other forms (D1-D7) have to be on file prior to submitting this completion form.

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  Survey of Earned Doctorates

  The Survey of Earned Doctorates is an annual survey of all individuals who complete a research doctorate at a US university. Graduating PhD students should submit this completed survey to the Office of Graduate Studies.
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  Drexel PhD Exit Survey

  This form is to be completed by all PhD students upon leaving Drexel University.