Employer Work Study Information

Forms

• Work-Study Job Listing form (Use this form to post, modify, or remove a job listing.)
• Work-Study Hire form
• Work-Study Termination form

Steps to hiring a Work-Study Student Employee

1. Submit a Work-Study Job Listing form.
   
   
2. Wait for a response from the SRC/Financial Aid Office with regard to the job class, pay rate and position number.
   
   
3. You will receive another confirmation email informing you that your listing has been posted online. You and students will be able to access the posting from these webpages:
• University City Main Campus work-study job listings
• Center City Campus and Queen Lane Campus work-study job listings
  
  
4. Schedule and conduct interviews once you have confirmed that the student has received a work-study award. College Work-study Job funds may be earned from July 1 through June 30 of each academic year.
   
   
5. Once you have hired the student, submit the Work-Study Hire form.
   
   
6. Refer students who have never worked at Drexel before to complete the necessary Employee Information Data and I-9 verifications in the Human Resources Department, located 3201 Arch Street.
   
   
7. The SRC/Financial Aid Office will enter the new hires into the Banner Financial Aid System. You will have query access to the Banner Financial Aid System to:
   1. Determine if students have FWS awards
   2. Monitor the balance remaining in the student's account. IF THE WORK-STUDY FUNDS ARE EXHAUSTED DURING THE YEAR, THE OVERGES WILL BE CHARGED TO THE DEPARTMENTAL BUDGET. Increases normally are not available.
      
      
8. The Human Resources Information Services will automatically enter the student into the Banner Human Resources/Payroll System from the data entered by the SRC/Financial Aid Office. Students must submit timesheets for payroll processing. Note: New students (those who have not worked at Drexel before) who have not visited Human Resources and completed new hire paperwork cannot be processed and will not receive a paycheck.
   
   
9. Please use the Work-Study Termination form to notify the SRC/Financial Aid Office that the student is no longer employed by you.