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About FERPA and Granting Access

FERPA Policy

A student's education record is protected by rights provided under a federal law called the Family Educational Rights and Privacy Act (FERPA). FERPA protects the privacy of student education records for students who are at least 18 years old or who attend or have attended a postsecondary institution, even if they have not reached the age of 18.

At the postsecondary level, parents and other third parties have no inherent rights to inspect a student's education record. The right to inspect is solely the student's. Records may be released to parents/guardians only under the following circumstances:

  • Through written consent of the student
  • A court-ordered subpoena

Education record means any record (1) directly related to a student and (2) maintained by the University or a party acting for the University. There are several important categories of records that are specifically exempted from the definition of an education record:

  1. Records of instructional, supervisory, administrative, and certain educational personnel which are in the sole possession of the maker of the records, and are not accessible or revealed to any other individual except a substitute who performs on a temporary basis the duties of the individual who made the records,
  2. Records maintained by a law enforcement unit of the University that were created by that law enforcement unit for the purpose of law enforcement,
  3. Records relating to individuals who are employed by the University, which are made and maintained in the normal course of business, relate exclusively to individuals in their capacity as employees, and are not available for use for any other purpose,
  4. Records relating to a student which are: (1) created or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional, acting in his/her professional capacity or assisting in a paraprofessional capacity; (2) used solely in connection with the provision of treatment to the student; and (3) not disclosed to anyone other than individuals providing such treatment.
  5. Records that only contain information about an individual after he or she is no longer a student at the University.

A student may inspect and review his or her education record within a maximum of 45 days after he or she requests to do so.

For more detailed information about Drexel's FERPA policy, please view the Family Educational Rights and Privacy Act (FERPA) Policy.

Granting Access

A student may grant FERPA authorization rights to an individual(s) by completing the FERPA waiver form:

  • Log in to DrexelOne.
  • Select the "Academics" tab.
  • Choose the "FERPA Waiver" link in the "Grades, Transcripts, and Records" channel.
  • Select "Add a new person for access authorization."
  • Fill in the blank fields.
  • Select "Add New Contact." 

Restricting Access

At any time, a student may revoke the authorization they have granted to an individual(s) by following the steps above and selecting "Remove Contact" instead of "Add New Contact."

Students also have the right to make all information related to their student records, including public directory information, confidential. This is done by completing a Request for Non-Disclosure of Directory Information [PDF] and submitting it to Drexel Central to make records confidential. Please note that by making this request, Drexel Central will need to take extra steps to confirm the student's identity before discussing any information on their account.