Return of Financial Aid Policy
According to federal regulations, the Financial Aid Office must recalculate Federal Title IV financial aid eligibility for students who withdraw from all classes, drop out, are dismissed, or take a leave of absence prior to completing more than 60% of a quarter/semester. Federal Title IV financial aid and all other aid are viewed as 100% earned after that point in time. Withdrawal date is defined as the actual date the student began the institution's withdrawal process, the student's last date of recorded attendance, or the midpoint of the quarter/semester for a student who leaves without notifying the institution. The Federal Title IV programs covered under this policy include Federal Pell Grant, Federal SEOG, Federal Perkins Loan, Federal Stafford Loan, and Federal PLUS Loan (Graduate Student or Parent).
No additional disbursements may be made to the student for the enrollment period. If the student does not repay the amount owed to the Title IV programs or does not make satisfactory payment arrangements with the U.S. Department of Education, Drexel University will report to the National Student Loan Data System (NSLDS) that the student received an overpayment. The student loses eligibility for further Title IV aid until resolved.
Federal Title IV financial aid is returned to the federal government (reducing student loan debt) based on the percent of unearned aid using the following formula:
Aid to be returned = (100% - percent earned) x the amount of aid disbursed toward institutional charges.
Return of Funds
Federal Title IV financial aid is canceled and returned to the federal government in an order mandated by the U.S. Department of Education. No program can receive a refund if the student did not receive aid from that program. Funds must be returned within 45 days after the date of withdrawal determination. Return of funds required by the student for unearned aid is returned (repaid) in accordance to the terms of the loan on the promissory note. The order is as follows based on aid offered at Drexel University:
- Unsubsidized Direct Stafford Loan
- Subsidized Direct Stafford Loan
- Perkins Loan
- Direct PLUS (Graduate Student or Parent)
- Pell Grant
If it is determined that a student is eligible for Federal Title IV financial aid funds that have not been disbursed, grant funds that the student is eligible for will be disbursed first. Federal aid that the student is eligible for will be credited to the student's account for outstanding charges. If the student has no outstanding charges or if there is a balance due the student after disbursement, Drexel University will notify the student of his/her eligibility for the loans. The student must respond within 14 days of the date of the letter as to whether they want all, part, or none of the loan(s). If the student fails to respond within 14 days, no loan disbursement will be made.
Canceling Federal Financial Aid
Before calculating the amount of financial aid that must be cancelled, the following is taken into consideration:
- If a Master Promissory Note for a Perkins Loan or Stafford Loan has not been signed and submitted by the student prior to the withdrawal date, the loan(s) is automatically cancelled.
- If a mandatory entrance loan interview has not been completed by the student prior to the withdrawal date, the Stafford Loan is automatically cancelled.
- If the student is a first-time attendee of Drexel and withdraws during the first 30 days of the quarter, the Stafford Loan is automatically cancelled.
- Students who have not completed verification are not eligible for federal financial aid and are not included under this policy.