I. Name of Organization The name of the organization is the Drexel University Gospel Choir (hereinafter referred to as DUGC) II. Purpose The purpose of DUGC is to:   spread the Gospel through song, be a channel whereby the message of Christ might reach the world, and be a source of encouragement and inspiration to its members in the development of their total educational experience. III. Qualifications for Membership The membership of the DUGC shall consist of an unlimited number of persons who meet any of the following requirements: must be a student at Drexel University must be an alumnus of Drexel University must be an employee of Drexel University must be an affiliate of Drexel (participant in Drexel related program or service). This membership shall not be restricted by consideration of religion, race, color, creed, ethnic or national origin. However, persons seeking membership must be in agreement with stated purpose (See Section II).   In order to be recognized as an official member, it is necessary to fill out an official music department card each term of the school year. An audition may also be requested to determine music ability.   IV. Board of Officers A. Board Functions 1. Purpose. The Executive Board shall be maintained for the sole purpose of ensuring the smooth administrative functioning of the choir.   2. Officers. The Executive Board shall consist of:   a) President   b) Vice-president   c) Recording secretary   d)Corresponding secretary   e) Financial chairperson   f) Public Relations chairperson   g) Uniform chairperson   h) Head Directress/ Director/ Business Manager   i) Chaplain   3. A report shall be given once a term on the goals, aims and accomplishments of the choir by the Board.   4. The officers' term shall be from July to June (Summer term through Spring term of academic year).   B. Responsibilities Of Officers   1. President. The President shall:   a) be responsible for providing effective leadership and direction for continued growth in every area of the choir throughout a given year.   b) act as representative of the choir and goodwill ambassador to other universities , music organizations, churches, etc. in the furtherance of the choir's gospel ministry.   c) make sure that all duties of the other officers are performed.   d) hold executive board meetings as deemed necessary.   e) be responsible for finding a place to hold executive board meetings.   f) maintain a list of all choir member's phone numbers, addresses, etc.   g) make sure that agendas and engagement lists are distributed promptly.   h) assist the secretaries in making agendas for each term.   2. Vice-president. The Vice-president shall:   a) be an extension of the office of the President.   b) initiate and head committees for social activities for a continued means of support to the choir.   c) attend all committee meetings and give a progress report at all executive board meetings ( excluding fund raising and advertising committees).   d) appoint a chairperson for each committee.   e) motivate committees to have functions each term.   f) encourage choir members to participate in the various committees.   g) notify all committee chairpersons of the first executive board meetings for each term.   h) act in the capacity for those officers who have been terminated or resigned ( refer to Officer Replacement Clause).   i) maintain a list of committee members.   3. Recording secretary. The Recording secretary shall:   a) keep the minutes of each Board meeting.   b) maintain a current and accurate file of membership.   c) take roll during rehearsals, engagements, and board meetings.   d) type the agenda to be distributed to choir members and alumni.   e) notify all officers of executive board meetings.   f) provide President with current list of members.   g) assist Corresponding secretary in completion of his/ her duties.   h) secure ushers for all on-campus concerts and events.   i) act in the absence of those specified in the Officer Replacement Clause.   4. Corresponding secretary. The Corresponding secretary shall:   a) receive and review all incoming correspondence (as given by Director/Business Manager).   b) compose and/or draft letters, memos, etc. as necessary for individual offices and the Board.   c) be responsible for putting correspondence in the final form and seeing that it is sent to the proper organization, official, etc.   d) assist Recording secretary in completion of his/her duties.   e) act in the absence of those specified in the Officer replacement Clause.   f) maintain a list of all alumni ( in conjunction with Drexel Alumni Relations and co-op students).   g) maintain a copy of Board meeting minutes.   h) send engagement lists to alumni at the beginning of each term.   i) secure ushers for all on-campus concerts and events.   5. Financial chairperson. The Financial chairperson shall:   a) maintain accurate accounts of all funds received for as well as distributed from the choir treasury.   b) keep record of how much money is withdrawn or deposited in the DUGC account.   c) receive a receipt of how any money submitted to the Department of Music, Theater, and Dance.   d) organize a fund raising committee for the specific choir needs in the furtherance of the choir's ministry.   e) attend all meetings if committee is formed.   f) make a financial report at all executive board meetings concerning the progress of proposed programs, treasury transactions, petty cash, Drexel fiscal budget and any other accounts.   g) work closely with the VP in recruiting members for the Fund raising committees.   h) organize the collection of all funds at all on-campus concerts or events.   6. Public Relations officer. The Public Relations Officer shall be responsible for: a) all advertisements of the choir's functions, (i.e. concerts, rehearsals, etc.).   b) the promotion of the choir in general.   c) be head of any committee created for such purpose.   d) announce in the Triangle all rehearsals, on-campus engagements, and any other pertinent choir business.   e) be chairperson of any advertising committee.   f) give advertising committee reports at executive board meetings.   g) work closely with the Public Relations person of Drexel University for advertising of the choir's activities.   h) be responsible for Hospitality Committee.   i) design covers for all DUGC booklets, programs, etc.   7. Uniform chairperson. The Uniform chairperson shall: a) keep an accurate record of the robes and to whom they have been assigned.   b) work with Director to determine the appropriate attire for each engagement.   c) decide how often robes should be cleaned, who should clean them, and the cost of cleaning.   d) be responsible for the overall upkeep of the robes and uniformity of the choir.   8. Head Director/Business Manager. The Director shall: a) decide what music is to be taught to the DUGC.   b) appoint chief of musicians to be in charge of equipment, keys, and musicians' rehearsals.   c) provide effective leadership and spiritual guidance.   d) choose a directress/director for each song at his/her discretion.   e) attend all executive board meetings.   f) send letters of confirmation/refusal for engagements.    g) make all arrangements concerning the fulfillment of engagements (i.e. transportation, direction, etc.).   h) provide the membership with a listing of engagements.   i) schedule all engagements for the choir.   9. Chaplain The Chaplain shall: a) spiritually motivate the choir through prayer and bible study. b) assist Head Director in devotion at both rehearsal and choir engagements. c) obtain choir participants for all on-campus concerts/ events.   C. Officer Replacement Clause. In the event that an officer becomes inactive, the appropriate section of this clause will be in effect until the next election. Section 1: the Vice-president shall act as President Section 2: the Recording secretary shall act as Corresponding secretary and vice versa Section 3: the Vice-president shall act as Financial chairperson Section 4: the President shall act as of Public Relations Section 5: the Vice-president, Public Relations officer, or Uniform chairperson will be appointed by the President with the majority of the Board's approval. Section 6: the Head Directress/Director shall act as Chaplain D. Election of Officers 1. Elections shall be held for new officers at the end of Spring term every academic year.   2. In preliminary election, a motion may be made and voted upon to keep an incumbent officer in his or her capacity for another year without competition. If a 2/3 majority vote is reached in favor of said motion, it will be held constitutional.   3. If the incumbent officer seeks another position other than the one he/she presently occupies, it must be open to competition.   4. At least 2/3 majority of the choir must be present at the time of elections. A simple majority vote will determine the holder of a particular office.   5. Nominations of officers shall be executed by means of parliamentary procedure.   6. Nominations will be held for two weeks prior to the election day. This can be circumvented if agreed to by two thirds majority choir.   7. Any member of the choir (must be in attendance or have in writing that they will run for a specific office) may be nominated, with a maximum number of five people for any one position.   8. In the event an elected officer is on an Industry assignment out-of- town, or other circumstances preclude him/her from assuming fully his/her duties, he/she may assign his/her duties to an appointee (must be a member of the choir) during that period provided that the time period is greater than three weeks and does not exceed six months. This person must be approved by the Board. E. Standing Committees 1. Advertising Committee. The Advertising Committee assists the Public Relations chairperson in the completion of his/her functions including posting flyers, mailings, court drop etc.   2. Fund raising Committee. The Fund raising Committee assists the Financial chairperson in the initiation of all fund raising activities.   3. Hospitality Committee. The Hospitality Committee is responsible for refreshments at all rehearsals and any birthdays, anniversaries, and/or major events, as agreed to by the executive board.