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Chapter |
FINANCIAL SERVICES |
No: 2.2.2 |
Subject |
Mileage Reimbursement |
Date: 1/1/99 |
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POLICY
Drexel University will reimburse its faculty and staff for the approved use of their personal automobile on official University business that is properly authorized, reasonable and appropriately documented as outlined in Travel Business Expense Policy and Procedure No. 2.2.1 and Local Business and Entertainment Expenses Policy and Procedure 2.2.3
SCOPE
This policy and its related procedures are applicable to all University faculty and staff of all divisions, colleges and campuses regardless of the source of funds supporting such expenses. If such expenses are to be charged to a sponsored program, the terms of the grant or contract will take precedence if they are more restrictive than University policy.
PROCEDURES/GUIDELINES
- The University will reimburse employees at the current rate as approved by the Internal Revenue Service for those miles incurred on an individual's personal vehicle while conducting University business, whether it be local or out-of-town. Reimbursement on a per mile rate is intended to cover all costs of operating the travelers personal automobile including gasoline, oil, insurance, repairs etc. (exclusive of tolls and parking).
- If mileage is incurred while conducting local business the request for reimbursement must be made on a Local Business and Entertainment Expense Report (D.U. Form No. 204), see Policy and Procedure 2.2.3.
- If mileage is incurred while conducting out-of-town business, the request for reimbursement must be made on a Travel Expense Reimbursement Report (D.U. Form No. 200) along with all other expenses for that trip (see Policy and Procedure No. 2.2.1
Current Mileage Rate
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