Cash Reimbursement Procedures

In accordance with the University’s Travel Policy, ALL REIMBURSEMENTS OR ADVANCES FOR TRAVEL WILL BE PAID BY CHECK regardless of the dollar amount or whether it is local, domestic or foreign. To be reimbursed for travel-related expenses, you must complete the travel advance and expense reimbursement forms described in the policy.
All CREDIT CARD reimbursements must be submitted to the ACCOUNTS PAYABLE Office, 4th floor, 3201 Arch Street, on a CHECK REQUEST form. The ACCOUNTS PAYABLE Office will issue reimbursement checks within 7-10 business days from the date the CHECK REQUEST form is received in the ACCOUNTS PAYABLE Office.
The maximum amount for a cash reimbursement is $100. Reimbursements of amounts greater than $100 must be submitted to ACCOUNTS PAYABLE on a CHECK REQUEST form.
To request a cash reimbursement for "out-of-pocket" University expenses such as office supplies, postage, books, or other miscellaneous expenses, you must:

1. Compete a CASH REQUEST form in its entirety including legible names and titles.
2. Attach ORIGINAL (including DEBIT CARD) receipts for the amount of the reimbursement you are requesting.
3. Provide a valid cost center number including: Fund (6 digits), Organization (4 digits) and Account (4 digits).
4. Have the form authorized by your supervisor or departmental administrator. Please note that the payee cannot be the person authorizing the reimbursement. Departmental administrators who seek a reimbursement must ask their supervisor to approve and sign the form.
5. Submit the CASH REQUEST form to the CASHIERS in the Comptroller’s Office, 1st floor of the Main Building, between 9:00 AM and 5:00 PM and present a valid Drexel University ID card. (The Cashiers will verify that the cost center has available budget before disbursing cash to the payee.)
6. Sign the form at the cashiers’ window to confirm receipt of the reimbursement.

CASH REQUEST, CHECK REQUEST, AND ALL TRAVEL FORMS ARE AVAILABLE IN THE FORMS RACK OUTSIDE THE MAIN DOORS OF THE BURSAR'S OFFICE. Please note that the current procedures for reimbursing departmental petty cash funds will remain in effect.
If you have questions regarding these procedures, please contact:

Maribeth Schneller, General Accounting Manager
3201 Arch St., 4th Floor
Extension 6058, Email mj35@drexel.edu