What is the reimbursable mileage rate?
A. The current business mileage rate is available at http://www.drexel.edu/depts/compt/ap/mileagerate.html.
Q. How do I account for small
purchased items, such as snacks, with no receipts?
In those instances when receipts are not available, create
a 3” x 5” “dummy receipt” with date, amount, and signature of the traveler.
However, Drexel University reserves the right to refuse reimbursement in cases
where “dummy receipts” appear excessive or inappropriate.
Q. Can copies of original
receipts be accepted when originals cannot be found?
A. Copies of original receipts are accepted for partial reimbursements; however,
original receipts are required for full value reimbursement. This includes
original hotel bills and original airline tickets.
Q. What is the maximum amount
an employee can request on a travel advance?
A. Employees can request up to $100.00 per day with a maximum of $500.00 per trip.
Submit your request on a Travel Advance Form (TA) and within 30 days after the
return from your trip, submit a Travel Expense Reimbursement Form (TE).
Q. How soon before a trip
should a travel advance be submitted?
A. No earlier than 7 workdays prior to the trip.
Q. Is there
a per diem expense allowance?
A. Average per diem allowable is $60.00 per day; however, receipts are required
for all requested reimbursements.
I be reimbursed for personal expenses?
A. No. Personal expenses such as entertainment, mini bar charges, in-room
movies, valet or laundry services or other similar costs will not be reimbursed