Policies & Legal Requirements
For Student Organizations
It is important that you notify the Event Services Office if your request is for, or co-sponsored with, an external organization. In such cases, a contract for use of facilities and a certificate of liability insurance is required. Rental fees may also apply.
Student organizations wishing to contract external vendors, speakers, or performers must do so through the Office of Campus Engagement regardless of cost or payment. Student organizations are not authorized to bind their organizations or the University to any contractual agreement.
University facilities should not be used for commercial programs, fundraising activities, or for personal profit with the exception of programming designed to raise funds solely for the student organization's activities and for charitable projects as outlined by the Office of Campus Activities.
The use of University facilities may be denied if the activities interfere with the philosophy, missions, or goals of Drexel University.
All University facilities are smoke-free.
The Events with Alcohol Policy requires that all an alcohol request be approved prior to serving beer and/or wine at an event. Recognized student organizations are permitted to host events with alcohol, but must seek approval from the appropriate office:
a) Events hosted by recognized fraternity and sorority organizations, as determined by the Office of Fraternity and Sorority Life (FSL), must be coordinated through FSL by submitting the FSL Event Registration Request Form (ERRF).
b) Events hosted by recognized undergraduate and joint student organizations, as determined by the Office of Campus Activities (OCA), must be coordinated through OCA by submitting the OCA Event Registration Request Form.
c) Events hosted by recognized graduate student organizations, as determined by the Office of Student Affairs, must be coordinated through the Office of Student Affairs by submitting the Event Registration Request Form
- Meeting with no service requirements - two (2) business days in advance
- Events/meeting in a major program space - seven (7) business days in advance
Failure to meet these deadlines will result in costs associated with arranging the event/meeting.