Events with Alcohol Policy
Policy for Events with
Alcohol at Drexel University
University’s policy regarding alcohol on University property or at University
events is consistent with the laws of the Commonwealth of Pennsylvania. All individuals in possession and/or
consuming alcohol on campus must be at least 21 years of age. The consumption,
distribution, or service of alcoholic beverages must be in compliance with the
Pennsylvania Liquor and Crime Codes, which define the lawful consumption and
service of alcohol and prescribe sanctions for violations. The consumption, distribution, or
service of alcoholic beverages at University events must also comply with the University
regulations and policies described below.
This policy applies to all Drexel University students, faculty, staff
and trustees as well as to events held by third parties on University property.
No undergraduate student
fee money shall be used for the purchase of alcoholic beverages.
events must be department sponsored.
beverages shall be served at membership recruitment functions (e.g.,
fraternity/sorority recruitment, professional societies and special interest
No one shall
advertise or promote alcoholic beverages of any kind at Drexel University or at
a Drexel University event. Further,
no one may accept sponsorship, promotional items or activities from companies
engaged in the sale or marketing of alcoholic beverages. This
statement should not be interpreted to prevent the distribution of materials
whose primary purpose is to educate individuals concerning the health risks or
other dangers involved in drug or alcohol abuse. Where there is some question concerning
the primary purpose of such information, the University reserves the right to
review and/or approve this information prior to its distribution.
drinking on premises owned, leased, or controlled by Drexel University is
strictly forbidden regardless of the age of the individual without prior
approval from a Senior Vice President. This includes walkways, building or
residential steps or porches, unenclosed patios, lawns, and the like.
All events where
alcohol is served on University property must be conducted in accordance with
the following provisions:
Such events must
be coordinated through the Office of Event Services by submitting the Application
for Events with Alcohol at least two (2) weeks in advance.
Alcohol cannot be
purchased using individual department Purchasing Cards or cash advances and
cannot be reimbursed through a check request. All alcohol for University events
must be purchased through University authorized vendors. All alcohol for third party events held
on University property must be purchased by the third party.
Only wine and
beer are permitted to be served unless pre-approved in writing by a Senior Vice
President. Kegs are not permitted at events on campus unless pre-approved in
writing by a Senior Vice President.
Except where the
University provides written approval prior to the event, no fee will be charged
for events where alcohol is served.
The event requestor
must provide a plan for identifying individuals of legal drinking age at the
event (e.g., the use of wrist bands), which must be submitted with their Application
for Events with Alcohol to the Office of Event Services.
alcoholic beverages will be permitted only within the approved area designated
for the event.
beverages must be available at the same place as the alcoholic beverages and
must be featured as prominently as the alcoholic beverages throughout the event.
including non-salty foods, must be available throughout the event.
All alcohol must
be served by University approved servers.
The Office of
Event Services and/or Department of Public Safety has the right to request that
the host of the event provide and maintain a guest list.
beverages shall be served within a half-hour of the termination of the event or
after 1:30am, whichever is earlier.
A formal cut-off announcement will be made to that effect. The event sponsor will notify Drexel
Public Safety if a problem arises with the closing of the function.
events, any alcoholic beverages that are not consumed after the termination of
the event must be discarded. The sponsoring department, however, may
store un-open containers of alcoholic beverages in a secure location, as
approved by Event Services and/or Public Safety, for future events held by the
department. Such future events must otherwise comply with this policy. For
third party events held on University property, any alcoholic beverages that
are not consumed after the termination of the event must either be discarded or
otherwise removed by the third party from University property immediately.
student organizations are permitted to host events with alcohol, but must seek
approval from the appropriate office:
hosted by recognized fraternity and sorority organizations, as determined by
the Office of Fraternity and Sorority Life (FSL), must be coordinated through FSL
by submitting the FSL Event Registration Request Form (ERRF).
hosted by recognized undergraduate and joint student organizations, as
determined by the Office of Campus Activities (OCA), must be coordinated
through OCA by submitting the OCA Event Registration Request Form.
hosted by recognized graduate student organizations, as determined by the Office
of Student Affairs, must be coordinated through the Office of Student Affairs
by submitting the Event Registration Request Form.
Off campus University events with alcohol must be approved by
the appropriate affiliated University department and held at a properly insured
third party facility. All contracts related to the third party facility must be
reviewed and approved pursuant to the contract protocol policy.
Any exception to
this Policy must be approved by a Senior Vice President.
University Policies relating to Alcohol shall also apply including but not
limited to the Drug and Alcohol Free Workplace Policy, the Student Code of
Conduct, and Residential Living and Housing Policies.
Any violation of
the University Policy for Events with Alcohol or federal, state or local laws,
or failure to comply with the above, will result in the alcohol being removed
from the premises by the Department of Public Safety. Any violation may also result in the
loss of future privileges to serve alcohol at University sponsored events
and/or additional disciplinary action.
prior approval of the University is required in this Policy, it shall be
coordinated through the Office of Event Services.