Human Resources Policies
POLICY: Military Leave
Policy Number: HR-34
Effective Date: July 2002
Revisions: June 2002, June 2001, July 2000
Responsible Officer: Associate Dean, Planning and Operations
PURPOSE:
This policy was established to describe the College of Medicine's position
regarding employees who request a leave of absence in order to satisfy a military
obligation.
I. POLICY:
The College of Medicine supports and accommodates employees who volunteer
or who are called to serve military obligations (voluntary or involuntary) in the
Armed Services of the United States or any of the reserve components of these
services. Leaves of absence in these cases will be governed in accordance with
applicable law.
II. ELIGIBILITY:
Military Leaves will be granted to regular employees.
III. DEFINITIONS:
Military Leave is defined as an employee's absence from work for military/reserve
service with one of the uniformed services of the United States.
IV. GUIDELINES:
A. Employees who enlist or who are called to active military service should
submit a written request to his/her supervisor in advance with a copy of their
orders to report to duty.
B. Employees who enlist or who are called to active military service will not
receive College of Medicine pay or College of Medicine-paid benefits during
the time they are on active duty. However, health insurance coverage will be
continued for thirty (30) days from the date the leave begins, and employees
may be eligible to suspend retirement plan loan repayments during military
leave. Salary is not continued during military leave; however, employees may
use vacation time to the extent they have accrued time available.
C. Employees returning to work may be eligible to make retirement plan
contributions up to the amounts that could have been made during their leave
and also have the College of Medicine match make-up contributions at the
rate that would have applied under the plan in accordance with current plan
provisions.
D. The employee will return to work under conditions set forth in applicable law.
E. Absences due to military leave will not be included when considering an
employee's attendance record. These absences should be documented, but
should not be considered as an occurrence when determining
absenteeism/lateness for disciplinary purposes.
Additional Information: Inquiries regarding this policy can be directed to the Human Resources
Department.
|
