How-to-Hire Staff in DrexelMedJobs.com/hr
Since June of 2004, Drexelmedjobs.com/hr has been helpful in capturing the job posting, application, candidate selection, and request to hire steps in an online, 24/7, format. Managers should refer to the below chart to help summarize the steps for hiring regular staff members using Drexelmedjobs.com/hr.
|
ACTION |
CANDIDATE |
DEPT. HIRING MANAGER |
| 1. |
Position Budgeting |
n/a |
Consult web*finance/web*salary to sufficiently fund your position. Email questions to HRIS@drexel.edu. |
| 2. |
Log into DrexelMedJobs: |
n/a |
Email your recruiter for problems with your user id and password. |
| 3. |
Create Requisition |
n/a |
Create from Scratch if your position is new or is not given in the Template or Previous selection. Job Descriptions and Org Charts are required. |
| 4. |
Complete the Requisition |
n/a |
Follow the flow across from Posting Details and on to Notes/History. |
| 5. |
Submit for Posting |
n/a |
After the Dept Admin, Comp, VP, Research, and HRIS have approved, Employment will Post the position online (min 5 working day requirement). |
| 6. |
Applicants Apply Online |
Applicants can fill out application and attach resumes online on a separate site: www.drexelmedjobs.com |
Log into the system and search for position under Actives. View applicants under specific position and change status of applicants accordingly: Interview Pending, Interviewed, Not Hired-Rejection Letter, etc. |
| 7. |
Interview and Select Finalist |
|
Department should check at least 2 of the references provided. Log back into the system to view applicants under position and mark your Finalist (keep a couple of good alternatives as Hold status). Fill out the Request to Hire (req'd), Budget Transfer (if necessary) & System Tools (if nec). |
| 8. |
Submit for Final Approval |
n/a |
'2nd round' of approvals will now take into consideration the position and the candidate's data; and budgeting. |
| 9. |
Offer Letter |
Review, sign, and return to HR. May bring to Orientation based on timing. |
Review with recruiter the job offer, including offer letter, and orientation date. |
| 10. |
Orientation |
Report to work, then to HR. DUCOM Orientations are held every Monday at the Bellet Building-15th & Race, HR-1st Floor Room 101-01B.
Bring ID. |
Verify Web*Salary Roster 2-3 days after Orientation to see New Hire on payroll.
International paperwork or any incomplete steps will delay entry into Banner. |
As always, please feel free to contact your HR-Recruitment Consultant for help navigating through DrexelMedJobs. EEO data is collected online during the application process. Budget Transfers are also included in this online tool for managers. However, the Background Check consent forms can either be obtained (by manager) on this HR Website or the New Hire will receive them at Orientation.
Recommendations for Managers:
- Interoffice your Finalist's signed application and background consents to your HR Recruiter as soon as you have selected him/her as a Finalist and submitted for electronic approval.
- Do not use the internet browser buttons (eg. BACK) while navigating through Drexelmedjobs. Only use the given Drexelmedjobs command buttons usually found at the bottom of each screen.
- Take advantage of the Specific Questions tab in the Requisition process, which can serve as a helpful way to pre-screen your potential applicant pool. Closed-ended questions (Yes/No) works for minimum requirement type screening, while Open-ended questions can be used more to increase the quality of the applicants since it allows for detailed and well-thoughout answers. However, it is up to the manager to set up strong, relevant, and behaviorial type questions that could perhaps help predict the candidate's future behaviors based on past experiences.
- Remember to adhere to the 90-Day Introductory Period Reviews for your new hires. Click Here.
- For a copy of the workflow, please click here. |
