Any time your student organization wants to bring the services of an outside the University company, performer, caterer, band, etc. a contract needs to be completed. This process can seem like a lot at first, but once you do it for the first time, it becomes very easy to do. There are many reasons why contracts are required:
- To ensure that the companies provide what they promise though legal documentation.
- The contract serves as documentation for payment through check requests (it acts as an invoice).
- To require the proper insurance coverage from the companies in the event of an accident or negligence on the part of the company being hired. (or standard companies, a one million dollar insurance policy is required. For companies that provide inflatable rides, a three million dollar insurance policy is required.)
To start this process, you will need to fill out a Contract Request Form. Once you have all this information filled out, stop by with the form at the Office of Campus Activities Office and meet with a member of our staff to go over the contracting procedures. All contracts must be completed 2-weeks prior to the date of the event.
