DrexelOne: Calendar
Introduction
The DrexelOne calendar allows you to access and manage your calendars from any computer with Web access. This document will cover the basics of the DrexelOne calendar.
Accessing Calendar
Creating Calendar Sets
Adding an Event
Accessing Calendar
To access the calendar, use the following procedure:
1. If you have not already done so, access the DrexelOne login page (http://one.drexel.edu) and enter your username and password to log in to the system.
2. Click the Calendar icon located on the main DrexelOne navigation bar.
A separate window opens for the Calendar application, as illustrated below.
3. To view your other calendars select the appropriate calendar from the Current Calendar drop-down menu.
In addition to the individual calendars that you can view, the calendar application also provides three additional tabs:
Calendars. Lets you create new calendars, gain access (subscribe) to other calendars and set what others can see and change in your calendars.
Calendar Sets. Lets you create groups of calendars.
Options. Lets you change the appearance of your calendar, modify the behavior of calendar, and import and export calendars. Back to Top
Grouping Calendars
By default, the calendar application treats each of your calendars as separate, non-overlapping views of events and reminders. Depending on the number of course that you are teaching or attending, you may have quite a few calendars, which can make it difficult to view all scheduling information easily at a glance. To help with this, the calendar application allows you to group any number of calendars together in a calendar set to form a combined view. To group calendars, use the following procedure:
Click the Calendar icon located on the main Campus Pipeline
navigation bar.
A separate window opens for the Calendar application, as illustrated
below.
Click the Calendar Setstab.
You see a Calendar Sets window similar to that illustrated below, which
lists any calendar sets that you have created.
Click the New Set icon.
A window opens that allows you to arrange into sets any of your existing calendars.
In the Set Name field, enter a name for the calendar set that you are creating.
In the Calendar ID field, type in the IDs of the calendars that you want to include in the new set and click Add. You can also use the Quick Add drop down menu to add any listed calendar.
If you want to remove a calendar from the set, highlight the name and click Remove.
When the set contains all of the calendars that you want to group together, click OK.
You are returned to the Calendar Sets window where you see the new calendar
set contained in the list of Sets. Back to Top
Adding an Event
An event is any scheduled item that you put in your calendar. Your events might include meetings, birthday reminders, appointments, social engagements, or anniversaries. The calendar application includes many features to make it fast and easy for you to manage events and work with others, such as:
Notifying anyone attending your event when you create it
Sending automatic reminders before the start of the event
Changing an event and send an automatic notification
Setting up events to repeat daily, weekly, monthly, or yearly in any repeating pattern To create an Event use the following procedure:
Click the Calendar icon located on the main Campus Pipeline navigation bar.
A separate window opens for the Calendar application, as illustrated
below.
Click the New Event icon from the View tab, or from one of the other views. You see a Compose dialog box that allows you to add basic information about your event.
Note: You can also bring up this dialog by clicking the small circle with the plus sign from a view.
Enter a name for the event in the Event Title text field. This appears as the title of the event on your calendar.
Enter the date, start time, and duration for the event in the Date and Time fields. You can use the Jump To icon at the end of the date range to go to a specific date.
If the event does not have a time associated with it, select the All Day radio button.
If you want the event to repeat, click the Repeat button or the Change Pattern link.
You see the Repeat dialog box where you have a choice of setting the repeat sequence daily, weekly, monthly, or yearly.
Select the days of the week on which this event should repeat.
Enter the start date for the repeating events.
Enter the start time and a duration for the Event. If the event does not have a time associated with it, click the No Time checkbox.
Indicate how long you would like the event to repeat. You can set the event to repeat forever (the standard default is 200 times), set a certain number of repeats, or you can designate the event to repeat until a certain date. For example, you may want to have a weekly reminder of your study group meeting that starts at a certain time.
If you want this event to repeat other than daily, click the Weekly, Monthly, or Yearly tab; and follow the same format as the daily repeat.
Click OK to set the repeats.
If you want to notify others about this event, enter their calendar in the User text field.
Click the Invite button to invite the attendee or the Inform button to let an attendee know of the event.
Invite - You would like the attendee to accept the invitation, so an invitation appears on the his or her calendar.
Inform - You want the calendar user to know about the meeting, but it is not necessary for him or her to attend. So, the information appears on the calendar of the user you want to inform.
You see the users (attendees) that you invited or informed in the boxes beneath the user field.
Notifications are automatically sent to a calendar user when you make changes to the event. You can remove an invitee by selecting the user from the list box and clicking the Remove button. Additionally, you can use the following tabs to see or set event details:
Details tab. To provide more information about the event, such as where the event will occur and what it will be about.
Reminders tab. To set an e-mail reminder for the event.
Preview tab. To see a simple presentation of the event before scheduling.
Availability tab. To determine when users you want to invite might be free.
When you are ready to schedule your event, click OK. Back to Top |
