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    © 2005 DREXEL UNIVERSITY  
    Office of Information Resources & Technology
    3141 Chestnut Street  
    Drexel University
    Philadelphia, PA 19104, USA  
    Philadelphia, PA
    215-895-2698  
    http://www.drexel.edu  
    September 2005

     

    I. Welcome    
      Drexel ID cards       1
      Computer accounts   1
      Personal University ID number   2
           
    II. Academic Computing at Drexel    
      Instructional Aids   3
      Computer Classrooms   3
      Communicating with Students   3
      Grade Reporting   4
      Web Based Instruction via WebCT Vista   4
      Web Training and Advice   5
      Video Conferencing    5
      Webcasting in Rich Media Delivery   6 
           
      Licensed academic software    6
      Software available in Korman Center labs   6
      Site-licensed software      7
      Software Available for Download or Purchase   7
      Instructional Software Licenses   8
           
      The Korman Computing Center     9 
      Hours of operation    9 
      Support services    9 
      Public access labs   9
      Printing at Korman   9
      Korman classrooms   10
      Center City Campus   10
           
      The Faculty Development Center   11
      FDC Services   11
      FDC Facilities   11
           
      Research Aids   12
      Managing Research Funds   12
      Library Databases   12
      High-Speed Parallel Computing   12
      Internet2   12
           
    III. Electronic Services on Campus    
      Managing Your University Records   13
      Checking Your Directory Information   13
      Checking Your Personal Information   13
           
      Computer Accounts and Training   13
      Email Accounts   13
      Other Accounts   14
      Training   14
      Web Page Support   15
           
      Intra-campus communication   15
           
      Networking and Internetworking   15
      Off-Network Connections and security   15
      Wireless networks at Drexel and DrexelOne Mobile    16
           
      Telephone Services    16
           
    IV. About IRT    
      Departments   17
      IRT Management   17
      Policies   17
           
    V. Other Technology Resources    
      Library   18
      Colleges, Schools, Departments   18
      Computer Purchases   18
      Computer Repairs   19
           
    VI. Quick Reference Guide   20
      Guide   20

                                                                                    

    This Guide to Instructional Technology Support is an introduction to the computing and information resources environment at Drexel University.  It contains much of what you need to know about electronic services as well as a wealth of cross-references to online materials.  We hope it will be useful for you. 

    For basic membership in Drexel’s electronic community, you need . . .  

    • An ID card
    • Computer accounts
    • Personal University ID number 

    Drexel ID cards

    Your identification card is your passport to many electronic services on campus.  Your ID card confirms, among other things, that your record is active in the university's administrative systems.

    Drexel IDs can be obtained in University City at the DragonCard office in Room 124, Creese Student Center (32nd and Chestnut Streets). DragonCard office hours are M-Th 8 a.m. to 7 p.m., F 8 a.m. to 5 p.m. during Fall, Winter, and Spring terms; during Summer term and term breaks the hours are M-F 8 a.m. to 5 p.m. Their telephone number is 215-895-6095. Some buildings on the Drexel campus (e.g., Hagerty Library) require a Photo ID card for entrance.

    Computer Accounts

    Your computer account provides primary identification for access to many online services.  You activate your account through the Computer Accounts Management Service at

    http://accounts.drexel.edu/

    This service gives you the user-ID and password for:

    • your DrexelOne portal account
    • your @drexel.edu email account
    • your Drexel Domain account
    • your Academic Unix account (if relevant).

    The account nomenclature consists of two parts, your login ID (usually in the form of your initials plus a number) and your official email address (your.full.name@drexel.edu).  In short:   

    Login user-ID = fml345
    Official email address first.middle.last@drexel.edu

    These accounts usually have the same user-ID and may, if you synchronize them, have the same password. DrexelOne is your single sign-on portal for access to many Drexel electronic services including web-based email, Bannerweb administrative services, an online calendar, WebCT Vista-based online courses, campus announcements and news, Folio-based electronic portfolios, and the DrexelOne Groups to which you are subscribed.

    To log in to your account, enter your login user-ID (in this case, fml345) in the space for User ID, and put your password in the Password space.  Your correspondents may send mail to your official email address (first.middle.last@drexel.edu) or to your user-ID@drexel.edu  (fml345@drexel.edu). 

    A third option allows you to set a personal alias (only one at a time, please).  For example, President Constantine Papadakis has a personal alias of papadakis@drexel.edu.  Setting a personal alias is handled through the Computer Accounts Management Service (http://accounts.drexel.edu), which also includes features to change passwords and a wizard to reset forgotten passwords.  The Computer Accounts staff can help you with forgotten passwords (call 215-895-2698).

    Personal University ID number

    This arbitrarily generated number is the key identifier that tracks your records through the systems at Drexel University. You will use this number for authentication when accessing library services from a remote location, and for a few less frequent functions. You won’t use it often, but it is essential that you have it. Find your eight-digit personal university ID number along with your computer accounts at http://accounts.drexel.edu. Employees may also find it on the upper left-hand corner of their payroll check stub, or can retrieve it on the web at http://www.drexel.edu/IRT/univid (log in with your user-ID and password).

    Drexel has a long-standing commitment to integrating computer technology into its academic program. Computing has increasingly become an integral part of the academic experience since Drexel introduced the requirement for every student to have personal access to a microcomputer almost two decades ago.   The Office of Information Resources and Technology (IRT) has been an essential resource in that integration.

    Instructional Aids

    A number of computerized systems are available to help instructors teach and manage their classes.

    Computer Classrooms

    Computer classrooms in the Korman Computing Center and training rooms in the Bellet Building can be reserved on the web at http://www.drexel.edu/IRT/facilities/Korman/classrooms/ or via email at irt.classrooms@drexel.edu. The computer classroom facilities are described in a separate section on page 10.

    Be sure to describe any special equipment or software needs and provide date(s), time(s), and number of students. If the request is for a class, please tell us the course name and CRN (Course Reference Number). Reservations may be for one or more sessions, or for an entire term. First come, first served, but university courses are given priority.

    For any special software required for a class, the instructor must provide the media and license to IRT before the end of the preceding term. The instructor must arrange to test that the software is functioning properly in the classroom at least a week before classes start.

    For details about computer classroom facilities in University City, see below under Korman Center or on the web at http://www.drexel.edu/IRT/facilities/Korman/maps. For details about computer classroom facilities in Bellet, see http://www.drexel.edu/IRT/facilities/centercity/.

    For information about other media classrooms at the University City campus and specially equipped lecture halls, see http://www.drexel.edu/IMS, a site managed by Instructional Media Services.

    Communicating with Students

    Drexel offers a number of tools for instructors to communicate with classes. These range from the fully featured WebCT Vista, with a rich tool kit for managing courses and conveying information, through a simple self-managed email list to addresses collected by passing a pad of paper around the table in a small seminar. As a rule of thumb, the degree of individual customization and the depth of central support are reciprocals.

    Among the course communication systems available are the following:

    • WebCT Vista – Can be used to supplement a face-to-face course, to deliver a full course remotely, or anything in between. Contains many features and functions. Usually requires training, which is provided by IRT on a regular basis.
    • Course Management System (a.k.a. Photo Class List) – This tool pre-dated WebCT at Drexel. It provides a list of students (with photographs and information) and list of email addresses for students; it has a one-click email tool to send a message automatically to a whole class as well as a request button for a self-managed ListServ list.
    • Banner – If you pull up your class listing in Bannerweb through DrexelOne, you’ll find buttons for emailing individual students or your whole class; it is fully automated.
    • ListServ – Faculty members may request lists either through the Photo Class List system (which will populate the list with the emails of students registered as of the time of list creation) or independently. This is especially useful for large classes with many sections.

    For a full discussion of these tools and the parameters to consider in choosing among them, as well as where to find instructions for using them, see http://www.drexel.edu/IRT/services/facultyguide/communication.

    Grade Reporting

    Faculty members manage their courses and submit grades for their students through DrexelOne (go to http://one.drexel.edu , click the Faculty Resources tab, and then Faculty Services within BannerWeb). You must be the registered instructor for the course; see your departmental administrator if your course is not listed.

    Among the faculty support services offered within Bannerweb on DrexelOne are:

    • Faculty schedule
    • Class list – detail and summary
    • Final grades
    • Registration add/drop
    • Student information
    • Advisor functions

    Some of the features (i.e., final grades) do not become available until the appropriate time in the term. Final grades may be corrected until they are "Rolled" into the student's permanent record, at which point a change-of-grade form must be submitted.

    Web Based Instruction via WebCT Vista

    Use of the web for instruction can cover a wide spectrum, from providing supplemental content for face-to-face courses through hybrid courses to teaching entire courses via the web. Use by Drexel professors covers this entire range.

    Utilizing the WebCT Vista program licensed by Drexel, instructors can post their syllabi, distribute supplementary readings, set up electronic discussion lists for their students, and post student grades. Having students submit assignments electronically is common practice.

    The core functionality of WebCT Vista supports:

    • Development and use on both Windows and Macintosh platforms
    • Self-assessment tools for students
    • Built-in course email, threaded discussions, and chat
    • Course planning, management, revision
    • Faculty-to-student and student-to-student communication, both synchronous and asynchronous
    • Testing and grading in a wide variety of formats (true-false, multiple choice, matching, short answer, essay)
    • Student access to his/her own grades

    As an adjunct of WebCT Vista, faculty members have access to Respondus, a third-party program to aid in the design of assessments, tests, quizzes, etc. Respondus is available through the Designer 101 section in WebCT Vista.

    Turnitin , another third-party application that is fully integrated into WebCT Vista, helps develop quality writing and research skills through effective and responsible use of information found on the web. Information regarding access to this new product for faculty and students will be posted at the beginning of Fall term 2005.

    Merlot provides a repository of electronic learning objects and graphics, especially helpful in designing exercises. This is also integrated into WebCT Vista.

    IRT offers resources and expertise to assist faculty, TAs, and administrators in utilizing WebCT Vista at whatever level they deem appropriate. For more information and advice, and to request help in developing course content for the web using WebCT Vista, contact webct@drexel.edu.

    Web training and advice

    Seminars for faculty and staff are given throughout the year through IRT and the Faculty Development Center. These include the mechanics of using the course management tools as well as a strong focus on pedagogical questions involved in the use of the web for instruction. There is plenty of opportunity for questions and discussion.

    For information on forthcoming seminars, see http://www.drexel.edu/IRT/services/webct/. The same web page lists hands-on workshops such as the WebCT Boot Camps, which are offered at least once a month, as well as a popular series of trainings on the Dreamweaver web-authoring tool. Check also for the informal “Brown Bag” lunchtime sessions that are offered on assorted topics of current interest. Departments and small groups of faculty members can request a customized training session at webct@drexel.edu.

    Advice and troubleshooting for more advanced instructional web page design issues are available through the Web Development Team of IRT. You may submit a problem and request an appointment with a team member at webct@drexel.edu.

    Video conferencing 

    Drexel University makes extensive use of video conferencing for teaching, training, and collaboration with other universities, individuals, and companies around the world.

    Examples of uses of video conferencing include:

    • One-time virtual face-to-face events – from remote locations or to remote locations;
    • Classroom-to-classroom – Courses given in one classroom are transmitted to students in one or more remote locations;
    • Collaboration by student groups at different locations;
    • Interviews – Interviewer considering remote candidates can perform virtual interviews;
    • Colleague collaboration – Counterparts across the university and consortium colleges can discuss issues, share information and conduct trainings;
    • An ingredient of distance learning – A synchronous lecture-discussion element in an otherwise asynchronous medium.

    The Office of Information Resources and Technology (IRT) has both a fixed Video Conferencing (VC) installation and a roll-about Video Conferencing system. The fixed installation is housed in Room 116 of the Korman Center. This room

    • is equipped with a Polycom Video Conference System,
    • is capable of connecting to other standards-based units transmitting via IP (H.323) or ISDN (H.320),
    • has both front and rear cameras, front and rear monitors, ceiling microphones and speakers,
    • can connect up to 3 other remote units without the use of a bridge,
    • is equipped to send computer images in addition to video images,
    • has a maximum occupancy of 20.

    The roll-about unit, which can be transported to other locations within the University City campus,

    • is equipped with a Polycom Video Conference System,
    • is capable of connecting to other standards-based units transmitting via IP (H.323) or ISDN (H.320),
    • can connect up to 3 other remote units without the use of a bridge, and
    • is equipped with a single camera, single TV monitor, and a single microphone pickup.

    IRT also has the capability to provide multipoint services where more than two VC endpoints are conferencing together and all endpoints can be seen simultaneously.

    To reserve Korman Room 116 or the roll-about unit for video conferencing, send email to irtmedia@drexel.edu.

    Other video conferencing facilities at Drexel are managed by individual departments or colleges, including the LeBow College of Business, the College of Arts and Sciences, the College of Information Science and Technology, the School of Education, and the School of Public Health.

    WebCasting in Rich Media Deliverey

    Special events, trainings and classroom lectures at Drexel University can be made available in real time and for on-demand viewing. Rich Media is made available on the World Wide Web via webcast (streamed audio/video). Currently, webcasts are encoded using Real or Windows Media formats.

    To capture one-time or ongoing campus events, contact irtmedia@drexel.edu.

     

    Licensed Academic Software

    Drexel University supplies software to faculty, staff, and students in a variety of media.

    Software available in Korman Center labs

    Software is made available in Korman Center classrooms for individual and course use.  Packages installed on lab computers include:

    Microsoft Office 2003 Pro(Windows) or Microsoft Office 2004 (Mac) – includes Word, Excel, PowerPoint, and (Windows only) Access

    Adobe Acrobat (Full Version) – to create PDF files

    Adobe Acrobat Reader – to read PDF files

    Adobe After Effects (Mac) – a graphics program

    Adobe Illustrator CS2 – a graphics program

    Adobe Photoshop Elements – a graphics program

    Adobe Photoshop CS2 – a graphics program

    Adobe Premier (Mac) – a movie creator/editor

    Fetch (Mac) – an FTP client

    Final Cut Pro 4 – a movie creator/editor

    FTP Explorer – a simple FTP client

    Macromedia Dreamweaver MX 2004 – a web authoring tool

    Macromedia Fireworks MX 2004 – a multimedia editor

    Macromedia Flash MX 2004 – flash movie creator

    Macromedia Flash Player – to view flash movies

    Maple 10 (PC) – to model complex engineering problems

    MatLab (PC and Unix) – interactive program to help with numeric computation and data visualization

    Microsoft Publisher – for designing print documents

    Norton AntiVirus – to detect and disinfect computer viruses

    QuickTime Player – to view QuickTime movies

    RealOne Player – to view Real media files

    SPSS (PC) – a statistical analysis program for the social sciences

    SSH3.2 (PC) or Mac SSH – for secure connection

    Symantec Antivirus (PC) – to detect and disinfect computer viruses

    Visual Studio.NET (PC) – programming software

    AutoCad is also licensed and is available in several departmental computer laboratories.

    Site-licensed software

    The University has a site license for Microsoft Office Professional, that is, Office 2003 for Windows and Office 2004 for Macintosh OSX.  These suites include:

    Office 2003/Windows   Office 2004/Mac OSX
    Word   Word
    Excel    Excel
    PowerPoint   PowerPoint
    Access    Internet Explorer
    Internet Explorer     
    Outlook    
    Visual Studio.NET  

    Software Available for Download or Purchase

    This software and much more is available to students, faculty, and staff at Drexel University. Download from http://www.drexel.edu/IRT/services/comp_mark/index.html (or go to http://www.drexel.edu/IRT and click on Computer Marketplace in the left-hand panel).

    Software downloads can be done most conveniently from on campus; off-network connections are often too slow for downloading large programs. You can purchase the media for these and other recommended programs at the same site for a nominal fee.

    PC Software - Students   Mac Software - Students
    ACDChemSketch   Cisco_VPN
    Bently Microstation   Fetch
    Cisco_VPN   Norton Antivirus
    MS Frontpage 2003   Microsoft Office 2004
    Microsoft Office 2003     SPSS
    MS Publisher 2003   Macvpn.dmg
    SPSS    
    SSH   Mac Software - Faculty/Staff
    Symantec Antivirus   All listed above, plus
    VisualStudio 2003   Acrobat Pro
    VisualStudio 6   MS Frontpage
    VisualStudio.Net   Maple
    Windows 98 Pro Upgrade   Matlab
    Windows 2000 Pro Upgrade
    Windows XP Pro Upgrade    
    X-Win 32   Unix Software - Faculty/Staff
        Cisco_VPN
    PC Software - Faculty/Staff   Maple
    All listed above, plus   Matlab
    Acrobat Pro    
    Maple    
    Matlab    
       

    Instructional software licenses

    Several special programs have been licensed to help instructors present and manage their classes.  These include:

    Folio:  This electronic portfolio from ePortaro enables you to store your own artifacts, which you can then share selectively with colleagues, professors, students, parents. The folio owner has full security control over his/her own artifacts. It is also a useful tool for student advising. For information, contact eportfolio@drexel.edu. Folio is available through the DrexelOne portal at http://one.drexel.edu, under the Faculty/Student/Employee Services tab.

    SAP Education Alliance: This is an SAP-sponsored collaboration that gives faculty and students a hands-on opportunity to work with state-of-the-art advanced enterprise software in member organizations, providing expanded research opportunities and a collaborative environment.  Drexel hosts SAP R/3 for use both by Drexel students and those of other alliance schools.  Member organizations are linked with hundreds of others who share information and materials.  Rich tools and features cut across traditional management areas. For information see http://www.drexel.edu/IRT/sap

    Bentley Microstation: A modeling, drafting, viewing, and printing tool to aid collaboration in engineering projects. Enables multiple participants to contribute to the design process.

    Turnitin: This is an online resource to develop writing and research skills. In addition to detecting plagiarism by comparison to billions of pages of digitized content (“Originality Reports”), it guides students in the responsible use of materials found on the web. It provides an online interface for peer-to-peer review, full contextual markup for online grading, a gradebook with multiple options, and the capacity to aggregate student work into digital portfolios. Turnitin is integrated into WebCT Vista. Information about use of this newly licensed product will be given early in Fall term 2005. Details about the product itself are available at http://www.turnitin.com.

    The Korman Computing Center

    On the University City campus, the central computing support services are located in the Korman Computing Center at 3240 Market Street.  (That’s the east side of 33rd street between Chestnut and Market facing the Quad.)  Korman has a public access lab, seven computer-equipped classrooms, two dedicated training rooms in the basement for administrative systems, a classroom with video-conferencing capability, and a Faculty Development Center.

    Hours of Operation

    The Korman Computing Center is open seven days per week except holidays and term breaks.  Regular hours are listed below.  Hours are extended during the last weeks of term.  Variations to the schedule are posted on the web at http://www.drexel.edu/IRT/facilities/Korman/. 

    Monday-Thursday    7:30 am until 9:00 pm
    Friday   7:30 am until 7:00 pm
    Saturday   8:00 am until 5:00 pm
    Sunday   3:00 pm until 9:00 pm

    Support Services

    Consulting staff members are on duty to provide computing assistance whenever the Korman Center is open.  Consultants are also available by telephone at 215-895-2698 or via email at consult@drexel.edu.

    If all consultants are busy assisting other users, you may use voice mail to report your problem; you will receive a return call as soon as a consultant is free.

    For problems occurring when Korman is closed, you may send an inquiry to consult@drexel.edu for response by email or telephone.  This generates an online ticket, so please include full contact information - phone, cell phone, best times to call, and a working email - for use by the IRT consultant.  Most tickets receive an initial response within one business day.

    Public Access Labs

    The BYOL (Bring Your Own Laptop) public access computing lab in the Korman Computing Center contains workstations for connecting personal laptop computers to the wireless network or to high-speed Ethernet jacks as well as power sources.  Seven Windows desktop computers and three Macintosh G4s are installed, and 30 wireless Pentium 4 laptops may be checked out for use within Korman.  Users must save personal work on removable media or to network storage.  Classrooms not in use are available for drop-in users as well.

    Printing at Korman

    Prices for printing to Korman's public access printers are:

    $0.10/page for black-and-white printing
    $0.50/page for color printing
    $0.50/page for black-and-white transparencies

    Korman Classrooms

    Seven computer classrooms and a videoconference room are located on the first floor of the Korman Center.  They are equipped with LCD projectors and SmartBoard projection screens, as well as network-connected computers.  Reserve these classrooms at http://www.drexel.edu/IRT/facilities/Korman/classrooms/.  Their equipment includes:

    • The wireless room, Korman 102(A), has 28 Dell laptops with wireless connectivity.  Moveable tables make this room ideal for group work.
    • Korman 103(B) contains 27 Dell Pentium 4 Windows desktop computers.  Machines are in rows facing the front of the room.
    • Korman 104(C) contains 26 Dell Pentium 4 Windows machines in tables with recessed monitors in rows facing front.  The recessed monitors keep the desktops clear.
    • Korman 105(D) contains 31 Dell Pentium III Windows machines in rows facing front.
    • Korman 111(F) is a Windows classroom with 31 Dell Pentium III computers arranged in studio format. A large central table provides space for meetings and collaborative work.
    • Korman 116(G) is a multimedia-enabled classroom equipped with video conferencing and an  interactive whiteboard.  Wireless laptops are available for web-based class production.
    • Korman 117(H) is a classroom primarily dedicated for use by the Computer Science department.  It contains 25 Dell Pentium III laptops with wireless connectivity.

    Center City Campus

    Training rooms are located just inside the main door on the first floor of Bellet Building.

    • Training Room 1 – IRT maintains a walk-in office for general services in Training Room 1. Hours: Tuesdays and Thursdays, 10 a.m. to 2 p.m
    • Training Room 2 – Training Room 2 contains 12 Dell Pentium III computers.
    • Training Room 3 – Training Room 3 contains 12 Dell Pentium III computers with flat LCD screens and a video projector.

    You may reserve Training Rooms 2 and 3 for small group teaching on the web at http://www.drexel.edu/IRT/facilities/Korman/classrooms/ or via email at irt.classrooms@drexel.edu.

     

    Faculty Development Center

    The Faculty Development Center (FDC) serves the professional needs of Drexel University faculty from all campuses. It offers two types of services – teaching/learning and educational technology. For both, the goal is to provide one-stop service that identifies needs and assists faculty members to take advantage of the university's resources.

    The FDC designs specific programs as faculty needs become evident. The mission is to listen to faculty needs and provide services that address them, rather than "pushing" a specific agenda.

    See http://www.drexel.edu/IRT/facilities/FDC. Call 215-895-1224 or email fdc@drexel.edu for more information.

     FDC Services

     The Faculty Development Center offers the following services:

    • Resource identifications – university, community, web
    • Online course materials and web development – individualized assistance available
    • Faculty mentoring – by faculty experienced with various learning and teaching techniques and theories
    • Workshops – on topics of interest in the teaching/learning area
    • Consulting – for individual faculty in the FDC and elsewhere
    • Web site – on selected topics related to teaching/learning
    • New technologies – for curricular development and integration

    Service is available to walk-ins (Monday-Friday, 8 a.m. to 5 p.m.) or by appointment (215-895-1224). The Center is available for faculty use whenever the Korman Computing Center is open.

    FDC Facilities

    The Faculty Development Center (Room 109, Korman Center) provides one-stop service to all Drexel faculty members.

    Facilities include:

    • A Macintosh G4 workstation for graphics, video, and multimedia production
    • Three Dell Windows computers
    • Three color scanners
    • A 35 mm slide scanner
    • CD burner
    • SMARTBoard

    For access to the room in the absence of FDC personnel and for technical help, see one of the consultants in the public access area.

    Research Aids

    The person actually engaged in doing research will normally have the best knowledge of the software that will be helpful in the work.  There are, however, three general resources at the university that are common aids for all researchers.

    Managing research funds

    Web*Financials, which draws data from Banner financial databases, is a useful reporting tool for principal investigators of grants, contracts, and research projects as well as departmental business managers.  Requests for access should be approved by your department head or business administrator, who will send it to the appropriate system administrator. 

    Your system administrator will provide you with your user name and password, and answer questions regarding the use of the systems.  For the list of system administrators, see http://www.drexel.edu/IRT/support/SysAdmins.html.

    Library databases

    The university libraries subscribe to both general-information and specialized databases, some with bibliographic citations and some with full-text items. Access under licensing agreements is governed by your status and affiliations at the university.

    From on campus, go to the DrexelOne portal at http://one.drexel.edu, click on the Faculty/Student/Employee Services tab. This automatically authenticates you for the appropriate databases. From off-network, go to http://www.library.drexel.edu ; use your last name and your eight-digit Personal University ID number (univid) for authentication.

    Go to http://one.drexel.edu and choose the library link.

    High speed parallel computing

    An IBM RS/6000 S-80 computer is available for high-performance numerical computations, offering high speed and scalability.  The 12-way massively parallel S-80 provides a shared memory computing environment with high bandwidth communication between processors. Researchers can solve larger and more computationally intensive problems more rapidly.

    Faculty members can set up user accounts at http://www.drexel.edu/irt/parallel.  Students require faculty sponsorship.

    Internet2

    Internet2 is a consortium of 202 universities working in partnership with industry and government to develop and deploy advanced network applications and technologies.  Drexel University is a member of this consortium.  Any communication between Drexel and other members will automatically give the user the benefit of the enhanced technologies. 

    For more information, see http://www.internet2.edu.

     

    The Office of Information Resources and Technology (IRT) manages Drexel’s computing infrastructure at all campuses of Drexel University as well as supplying the user support function for the university.

    DrexelOne -- Managing Your University Records

    Checking your directory information

    Go to http://www.drexel.edu/search/ or use the Search link next to the dragon on every IRT web page to access the online telephone and website directory for individuals at all Drexel campuses.  This is a fast and convenient tool for looking up friends and colleagues. 

    It is a good idea to check your own listing periodically to make sure it is complete and accurate.  Note that under current Human Resources policies, every Drexel employee is required to list a contact telephone number.   If your personal information has changed or is incorrect, go to DrexelOne to update it (see next section).  If your official email address is incorrect, contact the IRT Accounts Office: accounts@drexel.edu or 215-895-2698.

    This search facility is available to the world at large.  It is a convenient way for you to look up people on campus, and for people on or off campus to look you up.

    Checking your personnel information Once you have acquired your computer account, you can log on to DrexelOne to check some of the key information that Human Resources has in your file.  You can correct some data directly on the web; correcting other data requires departmental authorization or other documentation.  Instructions are given on each page. 

    Go to http://one.drexel.edu and choose the School Services or Employee Services tab.  Then choose BannerWeb, followed by Personal Information.Information on BannerWeb is not public; this information is available only to yourself and to authorized university personnel with a need to know.

    Note:  Your private information is secure only so long as you maintain the security of your account password and Personal University ID number.  If you share those with another person for any reason, you are giving away your identity and access to your personal data.  You are also violating the Drexel Acceptable Use policy.

    Computer Accounts and Training

    The Instructional Technology Support section of the Office of Information Resources and Technology manages the followinf electronic functions and services.

    Email Accounts

    Members of the Drexel community are entitled to email accounts on a central server.  Individuals activate accounts at http://accounts.drexel.edu/.  Departmental accounts may be requested via email at accounts@drexel.edu.

    Email may be accessed via the DrexelOne single-sign-on web portal (http://one.drexel.edu), via Webmail (http://webmail.drexel.edu), or using an email client. IRT’s supported email clients (Outlook, Outlook Express) should be set to configure your mailbox for IMAP, which leaves mail on the server for access from multiple locations. For instructions on configuring email clients, see http://www.drexel.edu/IRT/support/ConfigureEmail.html.

    Users are allocated 100 MB of space.

    For shared calendaring and other advanced features, faculty and staff may request an account on the MS Exchange server at http://www.drexel.edu/IRT/services/accounts/exchange.html. The space allocation for accounts on the Exchange server is 100 MB.

    All holders of Drexel computer accounts must use those accounts in compliance with the university's Acceptable Use Policy (see the current text of this policy at http://www.drexel.edu/ IRT/policies/AcceptableUse.html).

    Account holders may forward incoming email from their Drexel email account to another account inside or outside the university, on or off the Drexel network, by setting the forwarding options at http://accounts.drexel.edu/.

    Official Drexel correspondence is sent to the Official Email Address, so it is the responsibility of each member of the Drexel community to either read the email in their Drexel email inbox directly, or to make sure that it is forwarded to an email address that they do read regularly.

    Please note that the use of a personal email account for departmental or university functions may compromise the privacy of your personal account; others may require access to that information when you are not present which may give them access to your personal email as well. Departmental accounts for such functions may be requested at accounts@drexel.edu.

    Other Accounts

    All Drexel personnel and students also receive "Drexel Domain" accounts, which give access to networked printing, site-licensed software on file servers, lab computers, and other services requiring authentication. The Drexel Domain account is created automatically along with the email account from the web page at http://accounts.drexel.edu/.

    An academic Unix server, dunx1.irt.drexel.edu, provides space for personal and course-related home pages; it also houses major statistical programs such as SAS and SPSS and software applications specific to various fields of learning.  For a web account or shell access on the dunx1 server, go to http://accounts.drexel.edu and click on Manage Your Accounts.  For questions, contact accounts@drexel.edu.

    To minimize exposure to security problems, we ask that you not activate shell access on a Unix account unless you actually need it.

    Certain individuals require access to one or more of the administrative systems.  Consult your department head or department business administrator about requirements and access.

    Training

    IRT offers free online tutorials at http://www.drexel.edu/IRT/support/Tutorials.html.  Topics include MS Office, web development, and basic Unix. Departments may request customized workshops for groups of five or more. For more information on workshops, check the listings athttp://www.drexel.edu/IRT/services/workshops/.

    Web Page Support

    Homepages are stored on central Unix and NT servers, which are backed up and maintained by IRT staff. 

    Personal homepages are stored on the Unix server, dunx1.irt.drexel.edu. Users with read-write access to Unix (activate your Unix shell at http://accounts.drexel.edu) may store their personal homepage files in the public_html directory of their account. The address for your personal homepage is of the form http://www.pages.drexel.edu/~userid.

    With shell access, log in to the dunx1 server and type 'webshare' at the dunx1(%) prompt to grant public access to your home page. Instructions for publishing your web page are at http://www.drexel.edu/IRT/support/webITS/start_publish.html. For general help developing web pages, go to http://www.drexel.edu/IRT/support/webITS.

    For help developing course web pages into WebCT Vista, contact the WebCT Support Group at webct@drexel.edu, plan to attend a

    For help developing web pages, go to http://www.drexel.edu/IRT/support/webITS/.

    Intra-Campus Communication

    The preferred method for communicating with the university community at large is the web. This can be via a departmental or personal web page or via announcements posted on DrexelOne (http://one.drexel.edu).

    Targeted mass communication is available through Listserv mailing lists. For details, see http://www.drexel.edu/IRT/policies/massemail.html.

    DrexelOne (http://one.drexel.edu) offers a groups feature. Click on the Groups icon for information on creating, managing, and subscribing to a Group.

    The Drexel Daily Digest, a joint project of the Office of University Relations and the Office of Information Resources and Technology, is issued five times a week during Fall, Winter, and Spring terms, and weekly during Summer. These newsletters are delivered to Drexel mailboxes overnight. To read past issues, go to http://www.drexel.edu/univrel/digest/archive. For submitting items to the Digest, see http://www.drexel.edu/IRT/services/listserv/digest.

    Networking and Internetworking

    High-speed network service is provided to all Drexel University buildings at speeds of up to 1,000 Mbps (Gigabit Ethernet). Wireless network service at 54 Mbps using the 802.11b and 802.11g standards is provided in all campus buildings and grounds; 802.11a will be supported in Fall 2005. Internet service is provided at 1,000 Mbps with backup connection. Access to Internet2 is provided at 155 Mbps. Check system status on the IRT web page (http://www.drexel.edu/IRT , click System Status under Support in the left-hand panel).

    For more information about networking, see http://inside.drexel.edu/networking/.  For information about the wireless network, and about acquiring and registering the wireless card compatible with Drexel’s wireless installations, see http://inside.drexel.edu/dragonfly.

    Off-network connections and security

    Off-network communication requires a personal subscription to an Internet service provider (ISP).

    Security for off-network communications is available through Virtual Private Network software. This encrypts and decrypts data that, because it is transmitted by way of Internet Service Providers and the Internet, may be vulnerable to hacking. For information, software, and installation instructions, see http://www.drexel.edu/IRT/support/vpn. VPN is recommended for all wireless communication; it is required for off-network connection to domain resources (e.g., file sharing, Exchange mail).

    Wireless networks at Drexel and DrexelOne Mobile

    Drexel was the first U.S. university to fit all its facilities, indoors and outdoors, for wireless networking.  It began in 1997 with a pilot in key locations (library, computing center, student center); by 2000 all the campuses were provided with access points throughout.  The strategy was to ensure ubiquity first, and then strengthen coverage in areas of greatest demand.  The subsequent explosion in the numbers of laptop computers used by faculty and students led to a rapid expansion of wireless capacity. 

    In summer 2002, Drexel introduced its DrexelOne Mobile service, enabling Drexel faculty, staff, and students to access many of their DrexelOne portal services using hand-held computing devices from any place where those devices can log on to the Internet.

    For information about coverage, specifications, registration, and compatibility of various devices with the Drexel wireless network, see http://www.drexel.edu/IRT/support/networking/.

    For basic questions regarding network connectivity and software configurations,

    Send email to consult@drexel.edu or call 215-895-2698 (Drexel).

    To request additional data connections or to move data connections in your room or office,

    Send email to network-request@drexel.edu.

    To report network problems,

    For troubleshooting (many connectivity problems are desktop software problems), call 215-895-2698. The consultant will route actual network problems to the appropriate department.

    Telephone Services

    The Drexel campus in University City is served by a switched digital telephone system operated by the Office of Information Resources and Technology.  For information about the features of that system, go to http://www.drexel.edu/IRT/services/telecom/, and under  “Administrative Services" click on  "Advanced Telephone Options".

    Faculty and staff members who need service – new phones or jacks, addition or deletion of features, new equipment or movement of equipment – should contact Telecommunications at:

                    Phone:  215-895-5862

                    Fax:  215-895-6677

                    Email:  Telephone-Request@drexel.edu

                    Inter-Office Mail: Telephone-Request, IRT, Korman Center

    Prices for phone services are given at http://www.drexel.edu/IRT/services/telecom/service. For trouble reports, call 215-895-5862. For a directory of university departments, see http://www.drexel.edu/IRT/telecom/phonebook/index.html. Departments send changes in their directory listings to telephone-request@drexel.edu.

    Telephone services at the Center City and Queen Lane campuses are not managed by IRT. Initiate service requests and trouble reports by dialing "0" from a university telephone on the Center City Hahnemann or Queen Lane campus.

    The Office Information Resources and Technology divides its responsibilities into several sub-departmental groups.

    IRT Management

    Core Enterprise Systems oversees administrative database services for finance, human resources, student information, and other line-of-business functions.

    Instructional Technology Support provides user support services consisting of consulting, training, web support, computing lab and classrooms, email, web development and academic integration support.

    Core Technology Infrastructure supports the campus network infrastructure, central computer systems and servers, along with data networking and video.

    IRT Management

    John A. Bielec, Ph.D. – Vice President for Information Resources and Technology / CIO, 123 Korman Center, 215-895-1434, jbielec@drexel.edu.

    Janice M. Biros, Ed.D. – Associate Vice President for Instructional Technology Support and Campus Outreach, 124 Korman Center, 215-895-2667, biros@drexel.edu.

    Kenneth S. Blackney – Director of Core Technology Infrastructure, 050 Korman Center, 215-895-1505, ken.blackney@drexel.edu.

    Michael J. McCabe – Associate Vice President for Core Enterprise Systems, 030 Korman Center, 215-895-2697, mccabe@drexel.edu.

    Arlene A. Anderson – Director of Business Operations, 112 Korman Center, 215-895-1081, aaa26@drexel.edu.

    Policies

    Computing, networking, and other electronic services at Drexel University are governed by a series of policies and procedures.  Policies are posted at http://www.drexel.edu/IRT/policies/.

    Fundamental to these policies is the Acceptable Use Policy to which all users must give assent before receiving accounts that grant access to servers and networks at Drexel University.  Go to http://www.drexel.edu/IRT/policies/AcceptableUse.html.

    Although many central computing facilities and functions are aggregated in the Korman Computing Center and managed by the Office of Information Resources and Technology, some are managed by various colleges and departments, and some by out-sourced agencies. 

    Library

    The library subscribes to a large number of electronic databases and resources.  These are available online at http://one.drexel.edu under the Faculty/Student/Employee Services Tab. The DrexelOne portal provides authentication for the services for which the individual is entitled. 

    For off-network access to library resources, go to http://www.library.drexel.edu; use your eight-digit Personal University ID number (univid) and last name for authentication.

    The Hagerty Library is set up for wireless networking and has laptop computers available for use within the library. They can be borrowed from the Electronic Learning Center on the lower level.

    Colleges, Schools, Departments

    A large number of media classrooms on the Drexel campus are catalogued by Instructional Media Services at http://www.drexel.edu/ims.  For more information, call IMS at 215-895-2925.

    A number of colleges, schools, and departments manage specialized computer labs for their own faculty and students, often with unique software necessary for their work.  Some of these facilities are restricted to the faculty and students of the relevant school or department

    Computer Purchases

    Individual faculty and staff members and university departments may buy a computer from several major vendors through the university web page. Go to the IRT web page (http://www.drexel.edu/IRT) and click on Computer Marketplace, or go directly to http://www.drexel.edu/IRT/services/comp_mark/index.html. Choose whether you are buying hardware or software.

    The Q&A section on the hardware page gives minimum recommendations for configuring several popular makes and models of computers, plus links to vendors' web forms where orders may be placed. Once you have entered the specifications of the computer you wish to buy, you may:

    1) Submit your personal order against a credit card; or,

    2) Request a formal quotation that can be submitted with a request for a Purchase Order if it is a departmental order.

    The web page also gives 1-800 numbers if you need to speak directly with a vendor representative.

    Note: All departmental orders should be accompanied by a separate purchase order request for an on-site maintenance contract with Computer Fixer. The price is 10 percent of the purchase price for four years of extended warranty; the four years includes the manufacturer's warranty. See http://www.drexel.edu/IRT/comfix.

    (Networkedprinters cannot be included in a Computer Fixer four-year extended warranty; some vendors, e.g. Lexmark, offer their own four-year on-site warranty at time of purchase.)

    Computer Repairs

    For information about computer repairs, computer upgrades, warranty service, and extended maintenance agreements, go to http://www.drexel.edu/IRT/comfix/.

    Service is outsourced to the the Computer Fixer, which has a facility in the basement of the Korman Computing Center in University City.  It is open M-F 8:30 a.m. – 5 p.m.  Telephone:   215-387-5900, ext. 129.


    General computing questions:

    consult@drexel.edu
    215-895-2698 (This is a triage point for diagnosis. You may be referred on.)

    Telephone service:

    telephone-trouble@drexel.edu
    telephone-request@drexel.edu

    Network service:

    network-trouble@drexel.edu
    network-request@drexel.edu
    215-895-2698 (for triage on problems)
    215-895-6666 (for service installation or diagnosed network problems)

    Residence hall service:

    resnet-help@drexel.edu
    215-895-2020

    Personal computer repair:

    The Computer Fixer
    http://www.drexel.edu/IRT/Comfix
    215-387-5900, ext. 129

    Faculty services:

    Faculty Development Center
    http://www.drexel.edu/IRT/facilities/FDC
    fdc@drexel.edu
    215-895-1224

    For creating course materials, contact the WebCT Vista support group
    webct@drexel.edu

    Key web pages:

    http://accounts.drexel.edu

    http://one.drexel.edu

    http://webmail.drexel.edu

    http://exchangeweb.drexel.edu

    http://www.drexel.edu/IRT

    http://www.library.drexel.edu

     


     Modified: August 20, 2008 Home Contents Index Contact Us Search Feedback / Corrections