Requesting the Creation of a Mailing List
Who can request a mailing list?
Any faculty or staff member, as well as official student organizations
which are recognized by the University or the various student governments,
can request the creation of an electronic mailing list.
A list can be established for your department, academic or administrative
subgroup, or organization. This type of mailing list is created
by IRT upon the approval of a dean or department head or, for student
groups, the director of student activities.
A few examples of groups with existing mailing lists include:
- Honors Program
- Leadership Program
Faculty members requesting the creation of mailing lists for courses
use the Course Management Service (nee Photo Class List), which
also automates the creation of the mailing list with addresses.
Guidelines for managing the mailing list
At Drexel University, each mailing list is managed by an individual
"list owner", assisted by a unix-based program that automates the
management of Internet mailing lists. The group requesting the mailing
list chooses the list owner. The list owner controls the list and
subscriptions to the list. Complaints about the management of the
list should be addressed to the list owner. The list owner is responsible
for the content of the mailings, which must be in conformity with
the Acceptable Use Policy.
Procedure to request the creation of a mailing list
-
Approval of a dean or department head is required. Recognized
student groups need the approval of the director of Student
Activities. The person authorizing the creation of the list
must send a message directly to mailreq@drexel.edu
stating that the request is approved.
-
Requests for creation of mailing lists are sent to mailreq@drexel.edu.
The request must include the following information:
1. Contact person:
The name of a contact person along with the person's telephone
number and email address. This individual will be contacted
by an IRT staff member to review mailing list options.
2. List Owner:
The name and email address of the individual who will manage
the list. The list owner should be someone who is knowledgeable
about using email and programs such as spreadsheets and text
editors.
3. Mailing List Name:
The name of the mailing list. The naming convention for Drexel
mailing lists includes the use of dashes "-" and normally ends
with "-l". A few examples include:
-
undergrads-announce-l
-
faculty-staff-official-l
4. Scope and Audience of List:
Please include the scope of the mailing list and the estimated
number of subscribers. The list owner, with the initial assistance
from IRT staff, will populate the mailing list. It is the responsibility
of the list owner to obtain the addresses of subscribers for
the list.
-
Once the request and approval has been received at mailreq@drexel.edu
by IRT staff, the list owner will be contacted regarding configuration
options and how to populate the mailing list. The mailing
list will then be created, and the list owner will be instructed
how to send e-mail to the mailing list.
-
Requests by Drexel faculty members to create lists for their
current classes are submitted via the Course
Management Service. For these requests, approval of a dean
or department head is not required.
Please note that all requests for using a preconfigured list or
for for new mailing lists must be sent to mailreq@drexel.edu
rather than to an individual. Information about managing a mailing
list is available at http://www.drexel.edu/irt/services/listserv/.
For additional information about mailing list options, send inquiries
to mailreq@drexel.edu, or
telephone Beth Davis Hazany (215-895-2911) or Ruth Matson (215-895-2686).
Last updated on 11/22/02 by Beth Davis Hazany and Ruth Matson,
IRT.
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