Entering Information

 

When is the last day an EPAF for a monthly employee can be created and submitted?

I entered information in the Comments section and saved the EPAF but now the text is gone.  Where did my comments go?

My EPAF was completed but now I need to change some information on it.  What do I do?

 

Position Numbers

How do I find a position number for the fund/orgn/account I want to pay the employee from?

How do I view all of the employee's previous positions?

What do I do if there isn't a position number for the fund/orgn/account I want to pay the employee from?

 

Warnings, Errors, and other Status Alerts

What do I do if I receive a warning?

What do I do if I receive an error message?

What does it mean when the EPAF’s Transaction Status is “Waiting”?

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When is the last day an EPAF for a monthly employee can be created and submitted?
The EPAF must be submitted by the 10th day of the month of hire.

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I entered information in the Comments section and saved the EPAF but now the text is gone.  Where did my comments go?

Don't worry—your comments are still there!  You will see them again once you submit your EPAF.

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My EPAF was completed but now I need to change some information on it.  What do I do?

Once an EPAF is completed, it can't be changed.  (HINT: Selecting the Cancel button does not do anything.) You must complete the following steps to have information changed from the EPAF:

1. Log in to Web*Financials.
2. Select Web*Salary.
3. Select Personnel Action Forms.
4. Enter the employee's ID.
5. Print the appropriate PAF.
6. Cross out the invalid information (such as the pay rate) and write in the correct information.
7. Obtain the appropriate signatures in section 10 so it will be forwarded to Human Resources.

*See the Personnel Action Form Guide for more information and visual examples.

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How do I find a position number for the fund/orgn/account I want to pay the employee from?

1. Log in to Web*Financials.
2. Select Web*Salary.
3. Select Fiscal Position Summary.
4. Enter the fund and organization you want to pay the employee from.
5. Select the position number from the appropriate account code.
6. If a position number does not exist for that specific fund/orgn/account, please submit a Position Number Request form to HRIS: fax to 215.895.1751 or email to HRIS.

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How do I view all of the employee's previous positions?

Once you decide to create an EPAF and enter the employee’s ID number, start date, and Approval Category, select Go. You will then see two choices: you can either enter a position number for the employee to be hired in to, or you can select one of the employee’s previous positions that are listed on the page.

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What do I do if there isn't a position number for the fund/orgn/accoutn I want to pay the employee from?

After you have checked Web*Salary for an existing position number and did not find one for a specific fund/orgn/account, please submit a Position Number Request form to HRIS: fax to 215.895.1751 or email to HRIS.

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What do I do if I receive a warning?
You can ignore all warnings. Your EPAF will submit successfully regardless of any warnings you may receive.

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What do I do if I receive an error message?
See list below for common error messages and suggested action:

Error Message	Problem	Suggested Action
First Name, SSN, birth date, sex code, or ethnic code incomplete.	The employee does not have the required biographical information completed in banner.	Email HRIS the error message.  HRIS will insert place holder information. You will then be able to submit the EPAF.  The place holder information will be replaced with the correct biographical information once the new employee packet is obtained.
ID is not defined as an employee. Establish Employee record. A Primary Job has not been defined for this employee.	You selected a rehire approval code for the employee when they should be a new hire.	Delete or void the EPAF and create a new EPAF with an approval category that reflects a new hire.
New effective date cannot be after employee's termination date.	The employee has been terminated in the system and needs to be reactivated.	Email HRIS the error message. HRIS will activate the employee and then you will be able to submit the EPAF.

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What does it mean when the EPAF’s Transaction Status is “Waiting”?
The EPAF is waiting for you to submit it. Select Submit at the bottom of the page.

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